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YOUTH PROTECTION & INSURANCE Kate Hoeppel, Senior Supervisor, RI

This article explores Rotary International's comprehensive approach to youth protection and insurance in their programs for young leaders. Topics covered include policies, best practices, liability insurance, and resources available to Rotary clubs and districts.

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YOUTH PROTECTION & INSURANCE Kate Hoeppel, Senior Supervisor, RI

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  1. YOUTH PROTECTION & INSURANCE Kate Hoeppel, Senior Supervisor, RI

  2. ROTARY’S APPROACH • RI policies form a minimum standard • Local laws and standard of care varies • Both preventative and reactive • Broad application: allegations, car accidents, natural disasters, etc. ROTARY’S PROGRAMS FOR YOUNG LEADERS

  3. KEY ROTARY POLICIES • Allegation Handling Guidelines • Ensure child’s immediate health and safety • Report to local law enforcement and RI • Suspend accused parties from contact with youth • Membership prohibitions • Apply to all activities involving youth Rotary Code of Policies 2.100 ROTARY’S PROGRAMS FOR YOUNG LEADERS

  4. EMERGING TRENDS ROTARY’S PROGRAMS FOR YOUNG LEADERS

  5. YOUTH EXCHANGE CERTIFICATION • Preventative measures • Volunteer screening • Training • Reporting inbound student data • Document retention/data privacy • Liability exposure • Legal entity formation • Liability insurance Rotary Code of Policies 41.060 ROTARY’S PROGRAMS FOR YOUNG LEADERS

  6. ADOPTING BEST PRACTICES • Volunteer screening • Significant and unsupervised contact • Supervision ratios • Training • Job descriptions, succession plans • Behavioral standards • Adequate instruction for high risk activities • Crisis management • Communication plans • Emergency protocols/venue security • Consider media/PR needs ROTARY’S PROGRAMS FOR YOUNG LEADERS

  7. ROTARY’S PROGRAMS FOR YOUNG LEADERS

  8. YOUTH TRAVEL • Travel outside local community • Written permission from legal guardians • Provide details on program, location, accommodations • For travel over 150 miles, confirm valid travel insurance • Additional recommendations • Higher risk travel may be subject to Youth Exchange certification Rotary Code of Policies 2.100.4 ROTARY’S PROGRAMS FOR YOUNG LEADERS

  9. PARTNERS, VENDORS, & EXTERNAL SERVICE PROVIDERS • Carefully assess partnering with external organizations • Consult legal counsel before signing any agreements or contracts • Look for language that may attempt to transfer undue risk to your clubs ROTARY’S PROGRAMS FOR YOUNG LEADERS

  10. LIABILITY INSURANCE • U.S. Club and District Liability Insurance Program • May need additional coverage • When partnering with other clubs, be aware that different organizations may have different levels of coverage • Ensure any transportation vendors have adequate insurance Carol Dietz, Associate Risk Manager, RI insurance@rotary.org ROTARY’S PROGRAMS FOR YOUNG LEADERS

  11. RI PROGRAMS

  12. RESOURCES • RCOP 2.100 and 41.060 • Your district Youth Exchange chair or district youth protection officer • Rotary’s Youth Protection Guide (new in 2016!) • Online Youth Protection Module (testers?) youthexchange@rotary.org newgenerations@rotary.org youthprotection@rotary.org insurance@rotary.org ROTARY’S PROGRAMS FOR YOUNG LEADERS

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