Agenda

1. FY 2012-2013Budget DevelopmentArts CommissionHuman ServicesGeneral FundTuesday, December 13, 2011

2. Agenda • Purpose and Goal • Budgeting for Outcomes • Funding Sources • Application Processes • Break-Out Sessions

3. Purpose and Goal • Joint, coordinated information session • Coordination of budget development information sharing for agencies • Ultimately, joint application process through United Way application system

4. What is Budgeting for Outcomes? A budget process that allocates the City’s revenues to outcomes that focus on results and priorities.

5. Terminology • Causal Factor – An important contributor to an outcome. • Outcome – The desired result. • Indicator – High level measure of performance. • Measure – Expression documenting how an indicator will be quantified.

6. Why Budgeting for Outcomes? • Provides structured process for linking spending to outcomes • Provides logical methodology for prioritizing activities and programs • Facilitates collaboration and flexibility • Gives managers opportunities to innovate • Avoids gimmicks like across-the-board cuts

7. Budgeting for Outcomes Process Choose priorities of government Create requests for results Invite offers from sellers Rank the offers Present the Outcome Budget Allocate funds to priorities Decide what to buy Establish the price of government 7

8. City of RoanokePriorities Cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community. Assure community safety needs are met and promote a safe and desirable region. Enhance Roanoke’s exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active city in which to live, work and play. Foster an environment for lifelong learning which encompasses cradle to career and beyond through shared services and community involvement. Provide effective government which maximizes resources to ensure an open, responsive, and innovative service to the community. Maintain and build quality infrastructure that supports healthy residential neighborhoods, successful commercial areas, and accessible public facilities and amenities. Foster a caring community that utilizes a regional and collaborative approach which encourages self-sufficiency while providing a social safety net to citizens when they are most vulnerable. 8

9. Request for Results (RFR) Developed by Priority Teams Details what we want to “purchase” based on desire to accomplish specific outcomes 2 versions of the document Full Document and Condensed Version available on the city’s website www.roanokeva.gov; Departments: Management and Budget 9

10. RFR Format Priority Statement Summary of Priority General Overview of Priority Causal Factor Summary Causal Factor Definitions Outcome Definitions Indicators Measures Purchasing Strategies Priority Team Ranking Emphasis Statement of Request for Offers Offer Development Emphasis 10

11. Teams • City Council • Budget Committee • SCOPE (Support, Communication, Outreach, Planning, Education) Team • 7 Priority Teams • Citizen Budget Engagement Team (CBET) • City Departments

12. Funding Sources • Housing and Urban Development (HUD) Funding – federal government • General Fund Support: • Arts Commission • Human Services Committee • General Fund • Budgeting for Outcomes process aligns funding requests with priorities set by City Council

13. Application Process • Human Services Committee – United Way application system • Paper Process • Arts Commission • HUD • General Fund • Application Deadlines shared in break-out sessions

14. Questions? Contact Information: Arts Commission: Susan Jennings (853-5652) HUD: Keith Holland (853-6404) Human Services: Jane Conlin (853-2894) General Fund: Mike Shockley (853-6403)

15. Break-Out Sessions • Arts Commission: EOC • HUD: Management and Budget Conference Room • Human Services: Council Chambers • General Fund: Purchasing Conference Room