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Introduction to Central Services Branch

SELECT COMMITTEE MTEF BUDGET ALLOCATION PRESENTATION. Introduction to Central Services Branch Building a caring correctional system that truly belongs to all. ENE BUDGET ALLOCATION. CONTENTS Budget allocation over the MTEF period: Programme Administration

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Introduction to Central Services Branch

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  1. SELECT COMMITTEE MTEF BUDGET ALLOCATION PRESENTATION Introduction to Central Services Branch Building a caring correctional system that truly belongs to all Select Committee MTEF Budget Allocation Presentation

  2. ENE BUDGET ALLOCATION CONTENTS • Budget allocation over the MTEF period: Programme Administration • Budget allocation over the MTEF period: Programme Security • Budget allocation over the MTEF period: Programme Corrections • Budget allocation over the MTEF period: Programme Care • Budget allocation over the MTEF period: Programme Development • Budget allocation over the MTEF period: Programme Social Reintegration • Budget allocation over the MTEF period: Programme Facilities • Cost drivers taken into account in the allocation of budget Select Committee MTEF Budget Allocation Presentation

  3. ENE BUDGET ALLOCATION CONTENTS 9. Provision of vacancy rate 10. Amounts of budget allocation per programme over the MTEF period 11. Amounts of budget allocation per GFS Economic Classification over the MTEF period 12. Additional amounts allocated to the budget baseline over the MTEF period 13. Devolved and Earmarked funds as included in the total budget allocation over the MTEF period 14. Efficiency Gain Savings (Budget reduction) 15. Steps taken to improve financial management 15.1. Details of measures put in place to improve compliance with the financial management principles Select Committee MTEF Budget Allocation Presentation

  4. 1. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME ADMINISTRATION Programme Administration: Purpose • The purpose of this programme is to provide the administrative, management, financial, ICT. Research, policy co-ordination and good governance support functions necessary for all service delivery by the department and in support of functions of the ministry Select Committee MTEF Budget Allocation Presentation

  5. 1. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME ADMINISTRATION Programme Administration: Allocation • The increase of budget from R2.8 billion; R3.1 billion; R3.3 billion and R3.6 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 financial years is mainly due to the following: • Allocation for Master Information System Plan (MISP) project • Adjusted provision additional amount allocated for accommodation charges Select Committee MTEF Budget Allocation Presentation

  6. 1. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME ADMINISTRATION Programme Administration: Allocation (continues) • The decline in Management Programme Administration sub-programme is due to the efficiency gains savings budget reduction applied by National Treasury over the MTEF period. Select Committee MTEF Budget Allocation Presentation

  7. 2. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SECURITY Programme Security: Purpose • The purpose of this programme is to provides for activities aimed at ensuring the provision of safe and healthy conditions for all incarcerated persons, while providing protection for personnel and the public Select Committee MTEF Budget Allocation Presentation

  8. 2. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SECURITY Programme Security: Allocation • The increase in budget allocation from R3.4 billion; R3.8 billion, R4.1 billion and R4.4 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following: • Improvement of security in prisons • Additional allocation of personnel costs for New Kimberley CC • Additional allocation for the implementation of PSCBC Resolution 1 of 2007 Select Committee MTEF Budget Allocation Presentation

  9. 2. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SECURITY Programme Security: Allocation (continues) • Amount allocated to compensate the department for inflation adjustment allocated in this programme. • Additional allocation to fund for purchases and installation of security equipment • The activities of this programme are labour intensive and personnel budget accounts for approximately 91,7% of the budget allocated in this programme over the MTEF period. Select Committee MTEF Budget Allocation Presentation

  10. 3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS Programme Corrections: Purpose • The purpose of this programme is to provide needs based correctional sentence plans and interventions, based on an assessment of the security and criminal profile of individuals, targeting all elements associated with offending behavior, and focusing on the offence for which a person is sentenced to correctional supervision, remanded in a correctional centre or paroled. Select Committee MTEF Budget Allocation Presentation

  11. 3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS Programme Corrections: Allocation • The increase in budget allocation from R1,064 billion; R1.1 billion and to R1.2 billion respectively over the 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Additional allocations to the baseline made in 2005/06 to implement White Paper on Corrections projects such as risk assessment and profiling of offenders, Case Management Committees, training of staff members on unit management and phased implementation of Offender Rehabilitation Path (ORP) to ensure the effective rehabilitation of offenders Select Committee MTEF Budget Allocation Presentation

  12. 3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS Programme Corrections: Allocation (continues) • Establishment of parole boards and correctional supervision also accounts for the growth in the budget of machinery and equipment. • Allocation of supervisory personnel budget also accounts for the growth of budget in this programme. • The decline of budget from R1,091 billion in 2007/08 to R1,064 in 2008/09 is due to funds shifted to the Programmes Development and Care to finance the approved White Paper projects implementation in 2007/08 financial year. Select Committee MTEF Budget Allocation Presentation

  13. 4. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CARE Programme Care: Purpose • The purpose of this programme is to provide needs based care programmes and services aimed at maintaining the personal wellbeing of incarcerated persons in the department’s care. Select Committee MTEF Budget Allocation Presentation

  14. 4. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CARE Programme Care: Allocation • The increase in budget allocation from R1,2 billion; R1,3 billion; R1.5 billion to R1.6 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Implementation of three meal system per day • Provision of additional remuneration of Health care workers Select Committee MTEF Budget Allocation Presentation

  15. 4. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CARE Programme Care: Allocation (continues) • Progressive Implementation of comprehensive HIV & AIDS programme nationally • Donor funding received from United States President’s emergency plan for AIDS relief allocated for HIV & AIDS and syphilis prevalence survey among inmates and staff. Select Committee MTEF Budget Allocation Presentation

  16. 5. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME DEVELOPMENT Programme Development: Purpose • The purpose of this programme is to provide needs based personal development programmes and services to all offenders. • Personal development of offenders provides programmes and services aimed at developing competencies by providing opportunities for skills and social development, including technical training, recreation, sports, education and the operation of prison farms and production workshops Select Committee MTEF Budget Allocation Presentation

  17. 5. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME DEVELOPMENT Programme Development: Allocation • The increase in budget allocation from R394 million; R397million; R476 million to R509 million respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • The department effort to put rehabilitation of offenders at the centre of its activities which includes amongst others, training of offenders to ensure their skills and social development in various trades aspects. Select Committee MTEF Budget Allocation Presentation

  18. 6. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SOCIAL REINTEGRATION Programme Social Reintegration: Purpose • The purpose of this programme is to provide services focused on preparation of offender’s release and their effective supervision after release on parole and correctional supervision as well as direct sentences to correctional supervision and facilitating their reintegration into their communities. • Community liaison provides for all services which prepare offenders for completing their sentences to facilitate their social acceptance and effective reintegration of offenders into their communities Select Committee MTEF Budget Allocation Presentation

  19. 6. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SOCIAL REINTEGRATION Programme Social Reintegration: Allocation • The increase in budget allocation trend from R371 million; R386 million; R411 million to R442 million respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Phased implementation of the social reintegration action plan which is meant to create a common understanding of social reintegration among all stakeholders, supported by systems and processes for the effective monitoring and supervision of parolees and probationers and • To promote the use of community based sentence options to deal with offenders. Select Committee MTEF Budget Allocation Presentation

  20. 7. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME FACILITIES Programme Facilities: Purpose • The purpose of this programme is to ensure that physical infrastructure supports safe and secure custody, humane incarceration conditions, and the provision of corrective services, care, development and general administration. Select Committee MTEF Budget Allocation Presentation

  21. 7. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME FACILITIES Programme Facilities: Allocation • The increase of budget from R1.3 billion in 2006/07 to R1.9 billion in 2007/08 is mostly due to the R513 million roll-over of funds approved to fund the construction of Kimberley Correctional Centre project and • the latter will also account for the subsequent decrease of budget from R1.9 billion in 2007/08 to R1.4 billion in 2008/09. Select Committee MTEF Budget Allocation Presentation

  22. 7. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME FACILITIES Programme Facilities: Allocation (continues) • The general increase of budget allocation with exclusion of an amount of R513 million roll-over of funds approved in 2007/08 financial year as mentioned-above, from R1.40 billion(R1.916 billion - R513 million); R1.44 billion; R1.7 billion to R3.4 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Additional allocation to fund for the operation of five planned PPP Correctional facilities which will provide additional 15000 bed spaces Select Committee MTEF Budget Allocation Presentation

  23. 7. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME FACILITIES Programme Facilities: Allocation (continues) • Funding provision for the construction of New Kimberley Correctional Centre to provide additional 3000 bed spaces on completion in February 2009. • Increase in the capital budget for upgrading and renovations of the existing facilities over the medium term which will create additional 2180 bed spaces Select Committee MTEF Budget Allocation Presentation

  24. 8. COST DRIVERS TAKEN INTO ACCOUNT IN THE ALLOCATION OF BUDGET • Key Cost Drivers are as follows; • Personnel numbers. • Inmates including awaiting trial detainee totals. • Supervision Cases and Parolees • Implementation of White Paper projects Select Committee MTEF Budget Allocation Presentation

  25. 8. COST DRIVERS TAKEN INTO ACCOUNT IN THE ALLOCATION OF BUDGET (Continued) Select Committee MTEF Budget Allocation Presentation

  26. 9. PROVISION OF VACANCY RATE The vacancy rate was calculated as follows: Select Committee MTEF Budget Allocation Presentation

  27. 10. AMOUNTS OF BUDGET ALLOCATION PER PROGRAMME OVER THE MTEF PERIOD Select Committee MTEF Budget Allocation Presentation

  28. 11. AMOUNTS OF BUDGET ALLOCATION PER GFS ECONOMIC CLASSIFICATION OVER THE MTEF PERIOD Select Committee MTEF Budget Allocation Presentation

  29. 12. ADDITIONAL AMOUNTS ALLOCATED INTO THE BUDGET BASELINE OVER THE MTEF PERIOD Select Committee MTEF Budget Allocation Presentation

  30. 13. DEVOLVED AND EARMARKED FUNDS AS INCLUDED INTO THE TOTAL BUDGET ALLOCATION OVER THE MTEF PERIOD Select Committee MTEF Budget Allocation Presentation

  31. 14. EFFICIENCY GAIN SAVINGS (BUDGET REDUCTION Efficiency Gain savings (budget reduction) was applied to the following items of expenditure: • unnecessary travel and subsistence costs; • misplaced marketing and communication initiatives; • entertainment costs; and • Weakness in supply chain management. Select Committee MTEF Budget Allocation Presentation

  32. 14. EFFICIENCY GAINS SAVINGS (BUDGET REDUCTION) Select Committee MTEF Budget Allocation Presentation

  33. 15. STEPS TAKEN TO IMPROVE FINANCIAL MANAGEMENT • Quarterly Budget Committee (Executive management) meetings • Monthly Budget steering committee meetings • Monthly financial meetings at all levels • Budget blocking • In Year Monitoring reporting Select Committee MTEF Budget Allocation Presentation

  34. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Certification of monthly financial management meetings • Regional Commissioners, Area Commissioners, Heads of Correctional Centres and Heads of various Branches are required to certify on the six monthly basis that financial management meetings were held within their areas of responsibilities. • Discussions of budget and expenditure is done at the lowest item expenditure level (posting level) Select Committee MTEF Budget Allocation Presentation

  35. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Certification of monthly financial management meetings (Continue) • In order to determine proper reasons for variances between budget and expenditure on each programme and GFS economic classification item. • The discussions and resolutions consist of measures which have been put in place to ensure that expenditure is properly managed to avoid any possible over or under-spending of budget allocated. Select Committee MTEF Budget Allocation Presentation

  36. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Monthly financial management meetings with the Regional Heads of Finance and Supply Chain Management • Monthly financial management meetings are being held to discuss financial management problems which regions are experiencing and also to find common solutions to resolve them. • This allows Head Office and Regional Financial Managers to share information regarding the successes and to replicate these successes to the regions which still require improvements. Select Committee MTEF Budget Allocation Presentation

  37. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Monthly financial management meetings with the Regional Heads of Finance and Supply Chain Management (Continue) • Enable the Regional Financial Managers to account to Head Office Managers in terms of how they are managing finances in their regions. • Head Office managers are able to provide solutions to the problems raised from regions for implementation. Select Committee MTEF Budget Allocation Presentation

  38. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Financial policies and procedures • Head Office develops and distributes the approved financial policies and procedures to the regions, management areas and correctional centres for implementation and • to ensure that there is uniform financial management practices and • that the identified gaps in the system are closed. Select Committee MTEF Budget Allocation Presentation

  39. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Financial management training • Financial management trainings are being provided to the regions, management areas and correctional centres • in order to capacitate them to manage their finances properly in line with the requirements of the Public Financial Management Act. Select Committee MTEF Budget Allocation Presentation

  40. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Monthly In year monitoring reporting of revenue, budget and expenditure • Regional Commissioners, Area Commissioners, Heads of Branches and Heads of Correctional Centres do submit their monthly In Year Monitoring reports in accordance with their level of accountability. Select Committee MTEF Budget Allocation Presentation

  41. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Monthly In year monitoring reporting of revenue, budget and expenditure (Continue) • The In year monitoring reporting assist the department with the following: • Proper management of budget, expenditure and revenue in order to prevent any under or overspending of budget and • Minimize the risk that the department runs into the cash flow problems. Select Committee MTEF Budget Allocation Presentation

  42. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Committees and forums established to monitor the financial management issues amongst other issues • Audit Committee • Budget Steering Committee • National Budget Committee • Regional Budget Committees Select Committee MTEF Budget Allocation Presentation

  43. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Committees and forums established to monitor the financial management issues amongst other issues (Continue) • Management Coordinating Committee • Extended Management Coordinating Committee • Regional Commissioners forum Select Committee MTEF Budget Allocation Presentation

  44. 15.1 DETAILS OF MEASURES PUT IN PLACE TO IMPROVE COMPLIANCE WITH THE FINANCIAL MANAGEMENT PRINCIPLES Budget Blocking • Budget blocking was implemented on BAS financial system as one of the mechanisms to improve financial management and to assist the department in achievement of the following: • Proper allocation and spending of budget and • to minimize the risk of unauthorized expenditure. Select Committee MTEF Budget Allocation Presentation

  45. THANK YOU Renewing our Pledge: A National Partnership to Correct, Rehabilitate and Reintegrate Offenders for a safer and secure South Africa Select Committee MTEF Budget Allocation Presentation

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