I mprove your Club’s project design and implementation

1. Improve your Club’s project design and implementation Presented by: Ulrike Neubert SIE PD Ann-Christine Soderlund SIE APD

2. This workshop will look at… • Basic considerations for project identification • How to put plans into action - implementation and monitoring • Issues of project implementation • and possible solutions • The importance of evaluation and • reporting

3. If you fail to plan you plan to fail Project Aim: achieve the best possible results in an efficient and effective way – and achieve sustainable results

4. The Project Cycle

5. A PROJECT • is not an activity e.g. a lecture or one time event • Can focus on awareness, advocacy or action (hands on) • Has a clear goal and • Is based on SMART objectives: • Specific • Measurable • Achievable • Realistic • Timebound • Example: 20 Women have received basic accounting skills at the end of Dec 2013

6. Considerations for Project Identification - Who shall benefit? > Involve beneficiaries - What are the specific needs of the beneficiaries ? > needs assessment - What are the problems to be addressed? > problem analysis - What are others doing? > Stakeholder analysis - What can the beneficiaries contribute ? > capacity assessment

7. Project Formulation • Prepare a plan (logical framework) to guide implementation, • monitoring and evaluation, which addresses these questions : • > What do we want to achieve? (Goal, Results) • > How will we get there? ( Activities) • > How will we know when we have got there? (Indicators) • > What is the proof that we got there? (Evidence) • > What are the potential problems along the way? • (Assumptions/ Risk analysis) • What resources (inputs) do we need ? How do we get those • resources?

8. Project Formulation (2) : Clear indicators : • Measure quantity (extent of change) e.g. % increase of school enrolment, number of people attending… • and / or quality (kind of change) e.g. satisfaction, decision making ability, change of attitude, • Are relevant to the objective it is measuring • Are sufficient to achieve the wanted result • And indicate the time frame • Evidence should be available at low cost and the right time e.g. reports, minutes of meetings, participant list; official statistics; pictures; expenditure

9. Project Implementation and Monitoring • Update the stakeholder analysis regularly • Consult beneficiaries • Reassess the risks to the project • Continuously monitor progress against indicators • Review the strategies used to achieve results • make adjustments or improvements

10. Project Evaluation • Measure performance against indicators for • > Accountability and > Lesson learning • When we measure performance, we have to ask: • Does the project address needs?RELEVANCE • Are we using the available resources wisely?EFFICIENCY • Are the desired results being achieved?EFFECTIVENESS • Has the wider goal been achieved? What changes have occurred • that help beneficiaries mid and long term? IMPACT • Will the impact be last beyond project ?SUSTAINABILITY

11. REPORTING with PFRs Username: SIE Password: geneva www.reports.soroptimistinternational.org

12. IMPORTANCE OF REPORTING Evidence of our work Creating visibility Learn from experience Presentation to international audiences Utilise it !

13. Group Tasks • Identify 1 main issue you deal with in each of the project phases below - • a) Identification • b) Formulation (design) • c) Implementation/ monitoring • d) Evaluation • e) Reporting ? • And discuss possible solutions for those issues. • 2) Agree on a maximum of 2 important questions regarding project management you would like to raise in the plenary .

14. Thank you for your active participation