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3.6.2014

3.6.2014. Welcome Devotional Thoughts Moe’s Southwest Grill Housekeeping Items Risk Management Case Studies Carriers, Coverage Reminders Our Plan. Tonight’s Agenda. Devotional Thought. John Pyle PCB, Team Leader. Events. 3/10: SB Launch 3/10-11: 22for22 3/24: SB Celebration.

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3.6.2014

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  1. 3.6.2014
  2. Welcome Devotional Thoughts Moe’s Southwest Grill Housekeeping Items Risk Management Case Studies Carriers, Coverage Reminders Our Plan Tonight’sAgenda
  3. Devotional Thought John Pyle PCB, Team Leader
  4. Events 3/10: SB Launch 3/10-11: 22for22 3/24: SB Celebration
  5. Outstanding Items Waivers Passport info Budget Schedule
  6. Finance Update
  7. What your PoC needs from you Schedule Budget Check request Airport shuttle request 2 – 2.5 hrs prior to flight  depart from Arena 1-way $ in team account
  8. What you need from your PoC Team packet Ticket/housing/transportation info paper vs electronic Database reports Please review w/ team prior to departure
  9. Housekeeping Financials Fundraising Update TL Subsidy Check Requests Account Minimums (do not drain!) Pay it Forward Other Airport Shuttle Info

  10. Risk Management

    Mark Jent Directorof Missions Outreach
  11. Risk ManagementCase Studies Scenario 1: Guatemala Scenario 2: Morocco

  12. Risk Management

    Kathy Hargis Director, Office of Risk Management
  13. The Difference Crisis Management vs.Risk Management
  14. Identify Your Risk Factors Security Political Terrorism Operational Travel Medical Cultural What would the be impact to: Lipscomb Missions You
  15. The Result may lead to claims of: • Damage to reputation • Negative publicity • Loss of contracts or agreements • Closure of programs/trips • Decreased enrollment • Lawsuits • Potential injuries or death Short-term trips pose the highest risk!
  16. Current State Department Travel Warnings: Mexico Haiti Honduras Kenya El Salvador
  17. Transportation Highest Risk Factor Safety trumps Schedule Trust your gut - speak up Scooters/Motorcycles 3rd Parties - Know your partner Public transportation - security concerns Who can drive? Who is in charge?
  18. Sexual Assault International travel - 66%+ females Cultural differences regarding women Required by law to report ANY issues regarding harassment, sexual harassment, sexual assault Title IX & Clery Act - US locations and abroad Contact us immediately
  19. Mental Health All time high percentage of students with mental health issues Medications BIT Team Counseling Center Risk Management Security Insurance Coverage included for mental and nervous disorders Incl. hospitalization
  20. Behavioral Thoughts
  21. Free Days/Time – The Risks Who’s in charge? Increased risks: Water related activities Scooters & motorcycles Bungee jumping, hang gliding, parachuting Reputable 3rd party vendors
  22. Risk ManagementCarriers & Coverage Our Carriers Arthur J Gallagher ACE Control Risks Group Other Resources Overseas Security Advisory Council International SOS
  23. Our Carriers Lipscomb Insurance Broker for all coverage placements Resource for Higher Education Risk Management
  24. Our Carriers Medical/Accident Coverage $100,000 Benefit Preexisting Conditions Inpatient Mental/Nervous Disorders Outpatient Prescription Drugs Emergency evacuation Emergency reunion benefit Security evacuation
  25. Our Carriers Kidnap & Ransom Coverage Lloyds of London Political unrest coverage Repatriation Security assistance
  26. Other Resources
  27. Other ResourcesInternational SOS Security Provider Medical - 24/7 resource Security advice Pre-trip information Translation assistance Medical evacuation Political evacuation Cash advance (emergencies only) Misc. other resources Webex Presentation
  28. What’s wrong with this picture?
  29. Risk ManagementSB 2014 - Our Team TJ McCloud Missions Kathy Hargis Office of Risk Management Kim Chaudoin University Communications/Marketing Jim Thomas Office of the President

  30. TJ McCloud

    Incident Commander-in-Chief
  31. Risk ManagementSB 2014 – Our Plan What is an Incident? Definition – any situation that the team leader feels like the Incident Mgmt Team should know about Serious injury or illness resulting in hospital visit/stay Civil/Political unrest Terrorist Attack, local or abroad Natural Disaster Disappearance, abduction or detention of team member Death of a team member A crime committed by or against a team member Denied entry into a country or detained by immigration for an extended period When in doubt, CALL
  32. Risk ManagementSB 2014 – Our Plan Pre-Trip Planning - by TL Know our plan Have contact info on you at all times Review plan with your team Advise team of local US Embassy location/contact Determine central location / home base Discuss known risks, most likely scenarios Distribute communication methods to team Host Partner Yours Lipscomb’s Incident Management Team
  33. Risk ManagementSB 2014 – Our Plan Upon Arrival – by TL Review pre-trip planning actions
  34. Risk ManagementSB 2014 – Our Plan Incident Does Occur – Next Steps Assess situation Verify information/facts Ask Pertinent Questions Keep or get team to a safe location Gather and notify team of incident Account for all team members Call TJ Report incident Remain calm. Prepare team for on-site assistance
  35. Social Media • The Millennials • Rules governing social media • Security implications
  36. Risk ManagementSB 2014 – Our Incidents Haiti 2012 Death of Parent Brazil 2013 Robbed at Gunpoint Jamaica Track/XC Concussion
  37. 3.6.2014
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