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Welcome Outbound 2012-13 Rotary Ambassadorial Scholars

Scholarship Program Objectives . To promote international goodwill and understanding To promote Rotary's ideal of Service Above Self To develop humanitarian leaders To impact all areas of the world through a balanced geographical distribution of scholarsTo foster a lifelong association between

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Welcome Outbound 2012-13 Rotary Ambassadorial Scholars

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    1. Welcome Outbound 2012-13 Rotary Ambassadorial Scholars! Perhaps the most important objective of the program defined by the Trustees is the promotion of international goodwill and understanding. Essentially, therefore, scholars are expected to serve as a link, or bridge, between the sponsor district/country and the host district/country. The links scholars establish can serve as the foundation for a relationship to not only further good will and understanding but also to serve as conduit for potential collaborations on future projects and exchanges between both sides. Another program objective is to promote Rotary’s ideal of Service Above Self. Scholars were selected because of their outstanding qualifications and potential as an ambassador of goodwill. You are expected to serve as a representative of Rotary while maintaining high standards of academic achievement – so make sure to give them equal importance. Through the Ambassadorial Scholarships Program, Rotary hopes to develop humanitarian leaders. Many of our scholars find opportunities working for prestigious International Organizations such as the UN, the World Health Organization and even Rotary International. Our most important objective in the last few years has been to assign our scholars to a wider number of cities and districts in the world, while aiming to maintain an equitable geographical distribution of scholars. This is why scholars do not always get assigned to their first choice institution. Finally, TRF aims to foster a lifelong association between Rotary and its scholars. We hope that Rotary Ambassadorial scholars will continue to serve and get involved in Rotary projects after their scholarship period ends. We also hope they will become influential alumni for other scholars. Scholars’ commitment to upholding the objective of the program is vital to the program’s success. Scholars have been granted a rare opportunity to make the scholarship experience life-changing, so make the most of it and use The Rotary Foundation and its 1.2 million Rotarians as a network of support throughout the scholarship journey. Perhaps the most important objective of the program defined by the Trustees is the promotion of international goodwill and understanding. Essentially, therefore, scholars are expected to serve as a link, or bridge, between the sponsor district/country and the host district/country. The links scholars establish can serve as the foundation for a relationship to not only further good will and understanding but also to serve as conduit for potential collaborations on future projects and exchanges between both sides. Another program objective is to promote Rotary’s ideal of Service Above Self. Scholars were selected because of their outstanding qualifications and potential as an ambassador of goodwill. You are expected to serve as a representative of Rotary while maintaining high standards of academic achievement – so make sure to give them equal importance. Through the Ambassadorial Scholarships Program, Rotary hopes to develop humanitarian leaders. Many of our scholars find opportunities working for prestigious International Organizations such as the UN, the World Health Organization and even Rotary International. Our most important objective in the last few years has been to assign our scholars to a wider number of cities and districts in the world, while aiming to maintain an equitable geographical distribution of scholars. This is why scholars do not always get assigned to their first choice institution. Finally, TRF aims to foster a lifelong association between Rotary and its scholars. We hope that Rotary Ambassadorial scholars will continue to serve and get involved in Rotary projects after their scholarship period ends. We also hope they will become influential alumni for other scholars. Scholars’ commitment to upholding the objective of the program is vital to the program’s success. Scholars have been granted a rare opportunity to make the scholarship experience life-changing, so make the most of it and use The Rotary Foundation and its 1.2 million Rotarians as a network of support throughout the scholarship journey.

    2. Scholarship Program Objectives To promote international goodwill and understanding To promote Rotary’s ideal of Service Above Self To develop humanitarian leaders To impact all areas of the world through a balanced geographical distribution of scholars To foster a lifelong association between Rotary and its scholars Perhaps the most important objective of the program defined by the Trustees is the promotion of international goodwill and understanding. Essentially, therefore, scholars are expected to serve as a link, or bridge, between the sponsor district/country and the host district/country. The links scholars establish can serve as the foundation for a relationship to not only further good will and understanding but also to serve as conduit for potential collaborations on future projects and exchanges between both sides. Another program objective is to promote Rotary’s ideal of Service Above Self. Scholars were selected because of their outstanding qualifications and potential as an ambassador of goodwill. You are expected to serve as a representative of Rotary while maintaining high standards of academic achievement – so make sure to give them equal importance. Through the Ambassadorial Scholarships Program, Rotary hopes to develop humanitarian leaders. Many of our scholars find opportunities working for prestigious International Organizations such as the UN, the World Health Organization and even Rotary International. Our most important objective in the last few years has been to assign our scholars to a wider number of cities and districts in the world, while aiming to maintain an equitable geographical distribution of scholars. This is why scholars do not always get assigned to their first choice institution. Finally, TRF aims to foster a lifelong association between Rotary and its scholars. We hope that Rotary Ambassadorial scholars will continue to serve and get involved in Rotary projects after their scholarship period ends. We also hope they will become influential alumni for other scholars. Scholars’ commitment to upholding the objective of the program is vital to the program’s success. Scholars have been granted a rare opportunity to make the scholarship experience life-changing, so make the most of it and use The Rotary Foundation and its 1.2 million Rotarians as a network of support throughout the scholarship journey. Perhaps the most important objective of the program defined by the Trustees is the promotion of international goodwill and understanding. Essentially, therefore, scholars are expected to serve as a link, or bridge, between the sponsor district/country and the host district/country. The links scholars establish can serve as the foundation for a relationship to not only further good will and understanding but also to serve as conduit for potential collaborations on future projects and exchanges between both sides. Another program objective is to promote Rotary’s ideal of Service Above Self. Scholars were selected because of their outstanding qualifications and potential as an ambassador of goodwill. You are expected to serve as a representative of Rotary while maintaining high standards of academic achievement – so make sure to give them equal importance. Through the Ambassadorial Scholarships Program, Rotary hopes to develop humanitarian leaders. Many of our scholars find opportunities working for prestigious International Organizations such as the UN, the World Health Organization and even Rotary International. Our most important objective in the last few years has been to assign our scholars to a wider number of cities and districts in the world, while aiming to maintain an equitable geographical distribution of scholars. This is why scholars do not always get assigned to their first choice institution. Finally, TRF aims to foster a lifelong association between Rotary and its scholars. We hope that Rotary Ambassadorial scholars will continue to serve and get involved in Rotary projects after their scholarship period ends. We also hope they will become influential alumni for other scholars. Scholars’ commitment to upholding the objective of the program is vital to the program’s success. Scholars have been granted a rare opportunity to make the scholarship experience life-changing, so make the most of it and use The Rotary Foundation and its 1.2 million Rotarians as a network of support throughout the scholarship journey.

    3. Scholar Responsibilities BEFORE Prepare pre-departure documents Admission Letter Language Exam Results Insurance Certificate Valid Passport and Visa or residence permit (if applicable) Preferred Travel Option Form and Travel Itinerary even if using Travel Option 3 Electronic Funds Transfer Form -All pre-departure documents are due at least 2 months prior to the scholar’s departure. -The first thing scholars should do is apply to their assigned institution after receiving their assignment letter. The scholarship coordinator needs to receive a copy of the admission letter via email stating that scholars have “unconditional admission”. -Scholars who are assigned to study in a country whose native language is not their own must take a language exam. This exam must be taken no EARLIER than nine months before departure, and no LATER than five months before departure. Scholars should, however, get this test out of the way as soon as possible. Berlitz, Inc. has developed a special test for outgoing Rotary Scholars. Scholars have been given information on how to contact Berlitz with the Acceptance Packet. It is the scholar’s responsibility to schedule and pay for the test. Scholars may reimburse themselves with their scholarship funds later for the language test if they need. -Scholars must have insurance before traveling to the host country. Insurance coverage must MATCH or EXCEED the stated amounts in each section of the Rotary Insurance Certificate. Scholars may choose to use any insurance as long as it meets the minimum requirements set by TRF. Keep in mind that travel insurance is not required by TRF. It is up to scholars to purchase additional insurance to cover any lost luggage and/or stolen items. -Apply for any required visa early on. Scholars should contact the consulate of the host country as soon as possible for instructions on visa applications. -Depending on the host country, scholars may not receive a visa until arrival in the host country. Scholars may need to register with the local police station to get a residency permit and visa. Scholars must send copies of their visas to their scholarship coordinator. Academic-Year Scholars MUST begin making travel plans at least two months before the planned departure date. To receive airline tickets, which can take up to 10 business days, it is extremely important that scholars send all the required pre-departure documents to the scholarship coordinator on time. In general, scholars should begin making travel plans after receiving unconditional admission to the assigned study institution. Academic-Year Scholars who are required to attend language training should arrange their language training before making their travel arrangements. -There are 3 travel option forms to choose from: Travel Option 1 - TRF will pay RITS directly for the cost of airline tickets and funds will be deducted from the scholarship award Travel Option 2 – The scholar would like to compare round-trip flight costs with RITS. If the RITS ticket cost is equal to or less than the scholar’s tickets, RITS will purchase tickets using the scholar’s award funds Travel Option 3 - Scholar chooses no scholarship funds to be used towards transportation. -EFT- Scholars will need to turn this in to the coordinator asap if the first payment is being issued in the home country. For those scholars going to Europe, they will need to open a bank account upon arrival and provide us with the bank details on the EFT form via email. -Scholars are required to make at least one presentation to a Rotary Club in the sponsor Rotary district before leaving for the host country. This is a good opportunity to share ideas on how scholars will fulfill their purpose as an ambassadorial scholar in the host district. -The scholarship coordinator must be informed of any contact updates so that The Rotary Foundation can send all of the appropriate forms and materials scholars will need before, during and after the scholarship period. Finalize Housing arrangements – it is a good idea to ask the host counselor for suggestions or work directly with the housing dept of the assigned university. -All pre-departure documents are due at least 2 months prior to the scholar’s departure. -The first thing scholars should do is apply to their assigned institution after receiving their assignment letter. The scholarship coordinator needs to receive a copy of the admission letter via email stating that scholars have “unconditional admission”. -Scholars who are assigned to study in a country whose native language is not their own must take a language exam. This exam must be taken no EARLIER than nine months before departure, and no LATER than five months before departure. Scholars should, however, get this test out of the way as soon as possible. Berlitz, Inc. has developed a special test for outgoing Rotary Scholars. Scholars have been given information on how to contact Berlitz with the Acceptance Packet. It is the scholar’s responsibility to schedule and pay for the test. Scholars may reimburse themselves with their scholarship funds later for the language test if they need. -Scholars must have insurance before traveling to the host country. Insurance coverage must MATCH or EXCEED the stated amounts in each section of the Rotary Insurance Certificate. Scholars may choose to use any insurance as long as it meets the minimum requirements set by TRF. Keep in mind that travel insurance is not required by TRF. It is up to scholars to purchase additional insurance to cover any lost luggage and/or stolen items. -Apply for any required visa early on. Scholars should contact the consulate of the host country as soon as possible for instructions on visa applications. -Depending on the host country, scholars may not receive a visa until arrival in the host country. Scholars may need to register with the local police station to get a residency permit and visa. Scholars must send copies of their visas to their scholarship coordinator. Academic-Year Scholars MUST begin making travel plans at least two months before the planned departure date. To receive airline tickets, which can take up to 10 business days, it is extremely important that scholars send all the required pre-departure documents to the scholarship coordinator on time. In general, scholars should begin making travel plans after receiving unconditional admission to the assigned study institution. Academic-Year Scholars who are required to attend language training should arrange their language training before making their travel arrangements. -There are 3 travel option forms to choose from: Travel Option 1 - TRF will pay RITS directly for the cost of airline tickets and funds will be deducted from the scholarship award Travel Option 2 – The scholar would like to compare round-trip flight costs with RITS. If the RITS ticket cost is equal to or less than the scholar’s tickets, RITS will purchase tickets using the scholar’s award funds Travel Option 3 - Scholar chooses no scholarship funds to be used towards transportation. -EFT- Scholars will need to turn this in to the coordinator asap if the first payment is being issued in the home country. For those scholars going to Europe, they will need to open a bank account upon arrival and provide us with the bank details on the EFT form via email. -Scholars are required to make at least one presentation to a Rotary Club in the sponsor Rotary district before leaving for the host country. This is a good opportunity to share ideas on how scholars will fulfill their purpose as an ambassadorial scholar in the host district. -The scholarship coordinator must be informed of any contact updates so that The Rotary Foundation can send all of the appropriate forms and materials scholars will need before, during and after the scholarship period. Finalize Housing arrangements – it is a good idea to ask the host counselor for suggestions or work directly with the housing dept of the assigned university.

    4. The Rotary Ambassadorial Scholar Wikispace has been created as a space for scholars to connect with one another, find forms,  post questions, discuss ideas, share stories, and discover more about Rotary! http://rotaryambassadorialscholar.wikispaces.com

    5. Scholar Responsibilities BEFORE Give pre-departure speech to sponsor district Research home and host country Host Counselor Contact Finalize Housing arrangements Keep TRF staff informed of contact info Learn about other Foundation Programs Alumni Contact Check your luggage weight limits before you go. -Alumni are the best resource – they have been through the program and understand the requirements so be sure to ask them about their experience and learn from them! Check your luggage weight limits before you go. -Alumni are the best resource – they have been through the program and understand the requirements so be sure to ask them about their experience and learn from them!

    6. Scholar Responsibilities BEFORE Suggestions on things to take with: Scholarship Handbook Rotary Scholar Business cards Local Club banners Pictures, postcards, maps from home Souvenirs and gifts Photocopies of your passport Special food

    7. Nuts and Bolts Length of Award Academic-Year Award US$27,000* * or its equivalent in host country currency

    8. Nuts and Bolts cont. Scholarship Finances Things to Consider Scholarship funds will go a lot further in South America or Africa than Europe or Australia. Language training costs leave less available funds for tuition and housing at the assigned university, so scholars must plan accordingly. Will the university provide scholars with room and board or can they find a cheaper option on their own? Scholarship funds will go a lot further in South America or Africa than Europe or Australia. Language training costs leave less available funds for tuition and housing at the assigned university, so scholars must plan accordingly. Will the university provide scholars with room and board or can they find a cheaper option on their own?

    9. Nuts and Bolts cont. Disbursement of Payments Travel – The Rotary Foundation will use your award to purchase a round-trip flight from RITS under travel option 1. You may reimburse yourself with your scholarship funds if you purchase your own ticket. Scholar Funds – Most often issued as a direct deposit to your home or host country bank account. * NOTE: The Rotary Foundation will NOT make direct tuition or housing payments to universities. Scholars are responsible for paying any upfront expenses.

    10. Nuts and Bolts cont. What Does My Scholarship Cover? Funds are to be used to defray costs associated with round-trip transportation, one month of intensive language training (if assigned by the Foundation), tuition, room and board and educational supplies.

    11. Nuts and Bolts cont. Disbursement of Payments NO FUNDS WILL BE DISBURSED UNTIL ALL PRE-DEPARTURE DOCUMENTS ARE RECEIVED -Academic Year Scholars - 2 Payments

    12. Scholarship Responsibilities DURING Represent Rotary and your culture Stay in touch with TRF and sponsor district Carry out presentations within your host district to Rotary and non-Rotary audiences Academic-Year – 10 to 15 * A minimum of 3 presentations must be completed and 3 future presentations arranged before submission of the First Report. * 2nd scholarship payments will not be issued without a completed presentation form.

    13. Scholarship Responsibilities cont. DURING Write First Report – due 2 months after the beginning of academic year: Must include presentation form, confirmation of costs form and tuition receipts Write Final Report – due 1 month before completion of your scholarship

    14. Scholarship Responsibilities AFTER Speeches to Sponsor District – at least 8 during the first year upon return home Complete final reports Continue to serve and get involved: Rotaract Volunteering Reconnections Rotaract - 18-30 years old Send us updates so that scholars can be included in the vast Rotary alumni network and receive the reconnections newsletter. Rotaract - 18-30 years old Send us updates so that scholars can be included in the vast Rotary alumni network and receive the reconnections newsletter.

    15. Sexual Harassment & Inappropriate Behavior Definitions Examples The Rotary Foundation’s Position Ways to Take Action

    16. Sexual Harassment & Inappropriate Behavior Sexual Harassment: Physical actions or verbal remarks of a sexual nature that cause someone else to feel uncomfortable, often times with the intent to exert power over someone else. Inappropriate Behavior: Activity that is not generally accepted as civil and respectful based on the situation or people present.

    17. Sexual Harassment & Inappropriate Behavior Sexual Harassment: Unwanted touching, offensive or suggestive remarks or gestures with sexual overtones. Inappropriate Behavior: Abuse of alcohol and drugs, endangering safety of oneself and others, violating the law, jokes in poor taste, discrimination, disparaging someone due to their religious or political beliefs..

    18. TRF’s Statement for the Prevention of Sexual Harassment in TRF Programs

    19. TRF’s Statement for the Prevention of Sexual Harassment in TRF Programs

    20. Ways to Take Action

    21. A Challenge from Headquarters How will you better the lives of others with your scholarship opportunity? How will you live up to Rotary’s motto, Service Above Self? Express gratitude to the people who have made your experience possible. Live up to the amazing privilege you have been given

    22. Conclusion Be organized – make a plan, stick to it! Be prepared – know your Handbook, know your deadlines! Be flexible – this experience is what you make it! REMEMBER, you are an AMBASSADORIAL Scholar!

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