CAPA 2007 Retreat

1. CAPA 2007 Retreat Earle Brown Heritage Center August 17, 2007

2. Welcome • We’re glad you’re here! • Goals for the day: • To learn about CAPA • To get to know one another better • To understand our roles and responsibilities • To have fun • To become energized!

3. CAPA 2007 Retreat Who Are P&As? Summary of CAPA 2007 Survey

4. P&A Survey - Demographics • Academic Professionals - 1198 responses (61%) • 25% Coordinators • 21% Researchers (associate, Sr. Associate, specialist, fellow, Sr. Fellow) • 16% Teachers (lecturer, Sr. Lecturer, Teaching specialist) did not count professors – another 14% • Academic Administrator - 953 responses (49%) • 25% Coordinators • 44% Directors (Asst, Assoc, Regional, Executive, Program)

5. P&A Survey - Demographics • Total Years a P&A Employed • 47% Five years or less • 24% more than 10 years • 8% more than 20 years • Years in non-P&A position • 52% None • 23% less than 5 years • Other classifications (multiple response) • 46% Civil Service • 10% Bargaining Unit • 12% Faculty (could be administrators with tenure) • 33% Other – Mostly graduate teaching or research assistant

6. P&A Survey - Demographics • Highest Degree • 25% PhD • 78% Masters or above

7. Teaching and Learning • 1202 responses (61%) Multiple responses allowed • 60% present at local, state, and national forums. • 31% Other/elaborate - 367 responses. Wide mix of other teaching/advising activities, “none,” and details about the above answers. This includes a wealth of stories about the kind of things P&As do.

8. Research and Discovery • Research Duties - 869 responses (44%) Multiple responses allowed • 10% Other/elaborate. 145 responses. Mostly additional details or “none.”

9. Research and Discovery • Research Expenditures - 323 responses (17%) • People were confused by this question; some took it as career totals, some for current activities. • Amounts presented ranged from $0 to “>$14 million since 1990” and more. The highest numbers were $8 million per year and $30 million.

10. Administration • Administrative Duties - 1499 responses (76%) Multiple responses allowed • 69% Develop or coordinate projects or programs • 10% Other/elaborate -155 responses. Wide variation in response; some might not be considered administration (e.g. order supplies, workshop instructor).

11. Professional Groups • Involvement in professional groups - 1081 responses (55%) • University associations and professional organizations included: • CAPA, Senate, several fraternal organizations, Emerging Leaders, Women’s Leadership Institute, college committees, networks open to those working in a special area; e.g., Communicators Forum, Advisor’s Network. • Member of professional associations and organizations - 1000 responses (93% of those answering this question, 51% of those taking the survey!)

12. Professional Groups • Leadership. 404 responses (38% of those answering this question, 21% of those taking the survey!) • Titles range from board member to treasurer to chair of committee or organization. • Organizations range from state to national. Very few “none” answers

13. Grant Writing/Funds • Grant Duties - 609 responses (31%) Multiple responses allowed • 79% contribute to or are responsible for sections. • 14% Other/elaborate - 86 responses. Many are simple elaborations. Others are new tasks like “teach grant writing” and “grant evaluator.” Many of P&As do grants management or assist in submission process.

14. Grant Writing/Funds • Number of grants written per year - 389 answered this question (20%) • Hard to analyze - people could write in text such as “helped on 18 grants.” • 2 appears to be the mode, with numbers ranging from 1 to 10. • One wrote, “My grants are all 5 year projects so not written on a yearly basis.) Very few “0.”

15. Grant Writing/Funds • Total $ secured for - 302 responses (15%) • 1/3 sample was analyzed - 13 were over $1 million. Highest were $7 million (2) and “5-10 million est.” • On some, it was clear the respondent was just one of many researchers or was the grant writer, not the researcher. • Total expenditures and non-sponsored carry-forward -120 responses (6%) • Grant & Contract proposals and awards - 187 responses (10%)

16. Consultation • Consulting duties - 669 answered this question (30%) Multiple responses allowed • 66% consult within or to the UMN. Other Nice clear answers on other. • 12% Other/elaborate. Mostly elaborations. Provides a nice range of topics where P&As provide assistance: e.g. consult with unions in other states, act as a state resource (Supercomputing Institute), consult for National Geographic TV show, etc.

17. Publications • Types of publications - 1113 answered this question (57%) Multiple responses allowed • Mostly reports and brochures, but 36% in peer reviewed journal articles • 22% Other/elaborate. Lots of details: websites, newsletter articles, handbooks, blogs, fact sheets, bood chapters, etc.

18. Publications • Number of Scholarly publications - About 20 people said “0” (about 22% have published somewhere) • Average is 13, mode is 5, maximum may be 750 (but more than one person said something like “too numerous to count.). • Many indicated they were new in their careers and expect this number to grow. • Several were clear that they were co-authors, not the lead. • Name of Journal • 89% listed at least one journal • 72% of those listing journal publications have published in two or more

19. Community Engagement • Volunteer service and/or outreach – on non-work time - 804 answered this question (41%) Multiple responses allowed • Nice distribution of responses, starting with 42% develop and provided opportunities for UMN students • 17% Other/elaborations. Interesting details: e.g. refugee mentoring, volunteer at MN Historical Society, teach art classes, etc.

20. Community Engagement • Inside UMN service • 316 serve on unit or departmental committee or groups (16%) • 259 serve on college level committees or groups (13%) • 255 serve on University level committees or groups (13%)

21. Community Engagement • Information or other outreach from U position. • 363 - info to general public (18%) • 191 - professional consultation to general public (10%) • 76 - lead field trips for school groups (4%) • 82 - work with youth groups in schools (4%) • 51 - advise or teach summer school camps (3%) • 113 - editorial or manuscript reviews to professional societies (6%) • 64 - serve on government panels (3%) • 262 - direct service to community (13%) • 22 - commercialize intellectual property (1%)

22. Awards & Nominations • 209 nominated/elected to U, college, or departmental governing body (11%) • 306 received award from U, college, or dept. (16%) • 99 received community-based award (5%) • 166 received national or international award (8%) • 47 Other (2%)

23. Final Comments • 209 provided comments (11%). Each of these was mentioned more than once. • Thank you for asking. And thanks to CAPA. It’s nice to know someone cares. • Concern over unequal implementation of University policy, (e.g. sick time) • Relatively low wages for my tasks. Some compared themselves with faculty or across campuses. One person said s/he was hired with the promise of a significant increase after 1-year, only to be told this was against University policy. Another griped about average increases given within his/her unit, when his/her performance was well above average. • Your survey didn’t cover the things I do. Multiple mentions on this topic from Extension Educators and student advisors. • Many pointed out the vast range of their jobs – something that CAPA tries to illustrate when we highlight individuals in our newsletter. • Concern about continuity for those on soft money. One person has been hired multiple times, only to be let go during dry periods. • Great need to build and foster community. Many feel isolated in their position.

24. CAPA 2007 Retreat Common Duties and Responsibilities

25. Learn about CAPA. Common Duties and Responsibilities

26. Read the Constitution, By-laws, and Policy Manual. Common Duties and Responsibilities "Do you ever have one of those days when everything seems unconstitutional?"

27. Attend CAPA meetings. Common Duties and Responsibilities

28. Send an alternate if you can’t attend. Common Duties and Responsibilities

29. Join a committee and attend committee meetings. Common Duties and Responsibilities

30. Ask questions when you don’t understand. Common Duties and Responsibilities

31. Be prepared to participate. Common Duties and Responsibilities

32. Prepare for meetings ahead of time. Common Duties and Responsibilities

33. Volunteer on a University Senate committee. Common Duties and Responsibilities

34. CAPA 2007 Retreat Governance Duties

35. Communicate with your constituents and understand their concerns. Governance

36. Find out if you have a unit level group. Governance

37. Familiarize yourself with what your constituents think about the issues. Governance

38. Understand what senators do: Attend U Senate meetings. Understand the issues before the meeting and be prepared to participate. Voice opinions on behalf of CAPA or your unit. 25 CAPA senators are on the University Senate. Governance – CAPA Senators

39. Understand the Committee on Institutional Cooperation (CIC) of Professional Staff Councils: Addresses challenges and works toward solutions for employees represented by the participating staff advisory/governing bodies of 12 member universities Share information and best practices for staff personnel and governance Serve as a resource to one another Attend yearly conference in Chicago Governance - CIC

40. Ask P&A constituents to volunteer on CAPA and other governance committees. Governance – P&A Volunteers