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Commissioner Tools & The Unit Service Plan

Commissioner Tools & The Unit Service Plan. Data date: June 29, 2014. The Continuing Evolution of Commissioner Tools Four Areas of Focus The Unit Service Plan Commissioner’s Tools Overview. Overview. Commissioning Four Areas of Focus.

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Commissioner Tools & The Unit Service Plan

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  1. Commissioner Tools & The Unit Service Plan Data date: June 29, 2014

  2. The Continuing Evolution of Commissioner Tools • Four Areas of Focus • The Unit Service Plan • Commissioner’s Tools Overview Overview

  3. Commissioning Four Areas of Focus • Supporting unit growth through the Journey to Excellence • Contacting units and capturing their strengths and needs in Commissioner Tools • Linking unit needs to district operating committee resources • Supporting timely charter renewal

  4. Commissioner Tools Task Force

  5. The Unit Service Plan • Key element of Commissioner Tools design • Replaces all other unit assessments • Enables collaborative unit health assessments • Enables service customized to unit needs • Supports all 4 elements of excellent unit service

  6. Supporting & Sustaining Units • Unit Self Assessment • Unit Health Reviews • Annual Service Plan • UVTS

  7. Which Way I Ought to Go?

  8. What Do You Measure?

  9. What Do You Measure?

  10. What Do You Measure?

  11. THE UNIT SERVICE PLAN

  12. The Unit Service Plan

  13. The Key 3 YOUTH National Council Councils Regions Districts Areas Units

  14. A Functional Unit Key 3 Unit Service Youth Youth Youth Youth

  15. The Unit Commissioner Linkage The Unit The District Operating Committee

  16. So Far We Have Discussed • Significant Part of Commissioner Tool • Replaces Older Measuring Methods • How the USP Supports JTE and Units • Linkage to District Committee • Unit Key 3 Questions To This Point?

  17. Commissioner Tools Overview • Multiple Releases Scheduled • Current Status of Development • Reports and Dashboards • The Scoring Matrix and Detailed Assessments • Pre-Adoption Tasks

  18. KEY CONCEPTS Commissioner Tools design foundation: • Just 4 things… • Supporting the unit’s Journey to Excellence • Recording unit contacts, strengths and needs • Linking unit needs to district operating committee resources • Timely charter renewal • Journey to Excellence • The Unit Service Plan • Data collection • Information reporting

  19. Council Level Reports & Dashboards

  20. District Level Reports & Dashboards

  21. Unit Reports & Dashboards

  22. Exception Reports

  23. UNIT ASSESSMENT SCORING MATRIX

  24. Sample Of A Typical Detailed Assessment For A Troop

  25. Pre-Adoption Tasks • Discussion with the SE about adoption, training, etc. • Expectation to utilize UVTS until adoption • Establish a “Council Champion” • Establish a training schedule for all involved • Set goals for full implementation by a specific date • Get all Commissioners registered at my.Scouting.org • Verify the information in my.Scouting.org is correct • Verify that email addresses have been included

  26. Pre-Adoption Tasks • Administrative Commissioners log into my.Scouting.org to verify commissioner’s registrations and correct error’s with their Council as needed. • Get Unit Leaders set-up with my.Scouting.org accounts and verify information, including email • Work with Units to understand Key 3 concept • Work with District and Council Committees to understand their role and prepare for action • For the most current information: http://www.scouting.org/scoutsource/Commissioners/tools.aspx

  27. We Have Discussed • Multiple Releases Scheduled • Current Status of Development • Reports and Dashboards • The Scoring Matrix and Detailed Assessments • Pre-Adoption Tasks

  28. Questions?

  29. Commissioner ToolsScreen Shots(as of Jun 29)

  30. Initial login screen for Council Commish Get to Commissioner Tools by Clicking HERE

  31. Initial screen seen for the Council Commissioner in the Pennsylvania Dutch Council From here you can see the three Districts and the LFL program

  32. All units in the district are listed in numerical order by pack, troop, team, crew and ship.

  33. Here we see what an Area Commissioner would see, all of their assigned Councils.

  34. After searching for 1790 within the Roosevelt District of the Cradle of Liberty Council

  35. Adding a new contact. All asterisked fields must be filled in.

  36. If the date is SCHEDULED for in the future you can optionally SEND the Unit Assessment to the Unit Key 3. In addition to sending e-mails to the Unit’s Key 3 plus on cc, the originator will be blind copied.

  37. A SIMPLE assessment. This type of contact can be completed in less than 75 seconds starting at the login page!!

  38. A DETAILED assessment allows you to PRINT either / or a Commissioner or Unit Assessment form

  39. Pages 1 & 2 (of 6) of a BLANK Commissioner Assessment form for a SHIP

  40. Pages 1 & 2 (of 4) of a BLANK Unit Assessment form for a SHIP

  41. Step 1: Training and Membership Data

  42. Step 3: Membership Assessment

  43. See how completed Steps are marked.

  44. Mandatory JTE evaluation of what the unit is STRIVING to achieve.

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