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WEB BASED ENTERPRISE SYSTEM FOR UTTAR PRADESH FOREST CORPORATION

WEB BASED ENTERPRISE SYSTEM FOR UTTAR PRADESH FOREST CORPORATION. THE SETTING. Primary objective / Schema for the Project : Automate all the manual processes Integrate the entire operation User friendly and error free MIS Reports generation in a well-organized form

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WEB BASED ENTERPRISE SYSTEM FOR UTTAR PRADESH FOREST CORPORATION

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  1. WEB BASED ENTERPRISE SYSTEM FOR UTTAR PRADESH FOREST CORPORATION

  2. THE SETTING

  3. Primary objective / Schema for the Project : • Automate all the manual processes • Integrate the entire operation • User friendly and error free • MIS Reports generation in a well-organized form • Ease of updating records • Intelligent Complaint-Redress System

  4. The Transcend Web based n-tier E-Governance System is an online software application suite with all inherent security features apart from role based accessibility and state-of-the-art administrative features covering all the functions of a large enterprise. • Covering almost all functions and operations, our E-Governance System shall enable Forest Department to have better control over resources. Information is generated, shared and exchanged through these different modules of the system.

  5. ARCHITECTURE Application Server DB Server RAC RAC PSTN Application Server DB Server RAS LAN GSM User User User Internet/ VPN Head Office LAN LAN LAN LAN LAN Depot ZO RO DLO DSO Unit Office Unit Office

  6. Workflow of UPFC, Lucknow Forest Department Royalty Lots or Sale list Forest Corporation (Divisional Logging Office) Head Office (MD) Revenue Lots or Sale list Zonal office Lots or Sale list Revenue Lots or Sale list

  7. Revenue Regional Office Lots or Sale list Revenue Divisional Logging Office Divisional Sale Office Lots or Sale list Work Description Work Description Revenue Section Office Form 3.4 Form 3.5 Form 4.1 Form 4.2 Form 4.4 Form 4.5 Work Description Lots or Sale list Unit office Form 2.1 Sale Depot Sale Depot Form 1.1 Form 2.1 Work Description

  8. MODULES PRESENTED

  9. The different modules of E-Governance System are: • Logging Management • Depot/Godown Management • Forest Inventory Management • Sales & Marketing • TenduPatta Tender • Tendu Leaf • Personnel System • Online Leave System • EPF Trust • Financial Accounting & Budgeting System • Asset Management System • Stores & Purchase • Tour Program and TA Bill • Legal Mgt. System • Library • Vehicle Management System • File Tracking System • DAK Monitoring/Letter tracing • E-Notesheet

  10. UPFC user credentials • Login details are created for all users of the system • Unique user name for every user • Privileges allocated accordingly • Singe sign-on system The login screen is visible as follows:

  11. Once the user has logged in, all the modules are populated based on rights. • Modules are divided according to various departments and functionalities for ease of use and transparency

  12. DISCUSSION OF MODULES:1.LOGGING MANAGEMENT

  13. PURPOSE: • Logging management deals in the cutting/felling, logging and transportation of forest produce. The process of production varies according to various forest produce group such as Timber, Bamboo, Tendu leaf, Herbs, Grass etc. • It consists of following main tasks: • Marking of Timber. • Sale list (Lots) creation. • Volume calculation. • Royalty calculation. • Formation of Unit for cutting and transportation of forest product. • Creation of Logging plan. • Creation of Transportation plan. • Production at Unit Office. • Transportation to Depot. • Various MIS report generation related to logging. The following screen shows the form for sale list of Timber

  14. The website has been designed in both English and Hindi and can be viewed as per user preference in either language. • By simply clicking on the Hindi check box on the top right corner of the screen , the form is populated in Hindi

  15. Sale List of Timber(Hindi)

  16. Marking Register Report

  17. Sale List Report

  18. Volume and Royalty Calculations • The volume of the produce which is felled and collected is calculated for purpose of sale . • Royalty is paid by the corporation to the forest Department U.P for the process of cutting and selling of produceand the reports can be generated

  19. Form for Volume and Royalty calculation of Timber

  20. Detailed Report of Volume and Royalty Calculation

  21. Royalty Calculation

  22. Logging Plan

  23. Logging Plan (contd)

  24. Logging Plan Report

  25. Various forms have been created as per requirements for production of various species of produce and also the movement of the same to and from the depot(Ravanna) • Reports can be generated for all the forms • In the following slides u will see the production and ravanna of timber and the consolidated report generated for ease of tracking

  26. Production Of Timber -Form

  27. Production Of Timber: Form (contd)

  28. Production Report

  29. Ravanna of timber Form

  30. Ravanna Report

  31. 2.DEPOT MANAGEMENT

  32. PURPOSE • Depot/Godown management deals with the stocking of forest produce before and after its sale. • Following are the list of activities involved in Depot/Godown management: • Entry of Depot/Godown Import Register. • Initial information of forest produce reached at depot. • Entry in receipt registers of forest produce at depot. • Separate plot creation for each species at depot. • Stack is created for same length, same diameter class, same species and same grade to sale the forest produce. • Creation of Sale list (Lots) which consists of many stack. • Final Sale List Creation. • Creation of Sale Register with Lot history after sale. • Work Order or Information to party about approved lot. • Approval letter for disposal of sold forest produce. • Issue Ravanna to party after taking payment. • Update stock register. • Creation of various MIS related to Depot/Godown stock.

  33. Receiving Register at depot

  34. Report of Receiving Register at Depot

  35. Pre Sale List Creation

  36. Final Sale List Report

  37. 3.SALES

  38. PURPOSE • This module deals with the creation/execution of sales process for various group of forest produce • This module includes following main tasks: • Tender/Auction Date opening. • Lot creation for sale. • Floor price creation of listed lot. • Bidding. • Sold lot approval. • Intimation to party regarding approved lot. • Payment collection from Party. • Sale bill/Tax bill generation. • Tax Challan creation. • Sale Value report generation. • MIS of Tax and Sale. The following slide shows the Pre Sale List of Timber

  39. Pre Sale List of Timber

  40. Detail Report Of Salelist with Floor Price

  41. Auction Register

  42. Auction Report

  43. Lot Approval After Sale

  44. Lot Approval After Sale(contd)

  45. Lot power summary

  46. Approval Summary

  47. Generate Tax/ Sale Invoice

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