Implementation of MIS & FMS in ICAR: User Acceptance & Payroll Integration

1. Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing – Payroll

2. Agenda – First Day • Employee’s Data View in HR System. • Employee’s Service Details View in System. • Payroll Component Entries View in System. • HR to Payroll Process Flow. • Payroll Processes & Reports. • Payroll Integration with Finance. 2

3. Agenda – Second Day • Superannuation Initiation Process. • Pension Forms & Reports. • Pension Sanctioning. • Pension Authorization. • Retrials & Benefits Disbursement. • Regular Pension.

4. Monthly Payroll Life Cycle

5. HR-Payroll-Finance Integration

6. Logging into Oracle Application Enter Login Credential Information to gain access.

7. Personnel Responsibility Dealing Hand Access to HRMS Data

8. Personnel DealingHand Access For HR Data & Payroll Entries Different Tasks Under HRMS Responsibility

9. DDO Access For Payroll & HR View Data DDO Access For Payroll Run, Related Processes & Reports DDO Read Only Access to HR Data

10. Payroll & Related Processes Access For DDO Different Tasks Related to Payroll for DDO to Perform

11. HR Read Only Data For DDO Different Tasks Under Read Only HR Access.

12. Clicking on “Open Employee Service Record” Task Will Open the below Form

13. Find Person Form Enter Either Employee Name or Employee Number and Click on Find Button to Open the Record of an Employee.

14. Employee Basic Details Form This form will show all the Basic details of an employee as already entered by Dealing Hand.

15. Employee Address Details Clicking on Address Button will display Address Details of an Employee as already entered by Dealing Hand,

16. Employee PAN Details Clicking on PAN Tab in Employee Basic Details Form will display PAN information of an employee as already entered by Dealing hand.

17. Employee Service Details. Clicking on Service Details Button in Employee Basic Details Form will display Service Details of an employee as already entered by Dealing hand.

18. Employee’s Payroll & Statutory Information. Employee’s Payroll Information in Service Details as already entered by Dealing hand. Clicking on Statutory Information Tab in Service Details Form will display Statutory Info of an employee as already entered by Dealing hand.

19. Employee Basic Salary Information. Clicking on Salary Information Button to know the Basic Salary Of an employee as already entered by Dealing Hand.

20. Basic Salary Information New Page will display Monthly & Yearly Salary Of An Employee.

21. Payroll Components Information. Click on Salary Components Button to Display all Eligible Payroll Components.

22. Payroll Components Another Form will open and display the Information & frequency of Payroll Components as already attached by Dealing Hand.

23. Employee Pay Method Details Click on Payroll Related Button to display Payment Method Details of an Employee as already entered by Dealing hand.

24. Employee Pay Method Details View Clicking on Pay Method button will display another form with List Of values.

25. Employee Pay Method Details View Double Click on Pay Method option to see Employee Payment Methods

26. Payment Details Form Bank Details field captures the information of Bank Details.

27. Employee Bank Account & Related Details. Clicking on Bank Details Field will display Bank Account & Related Details.

28. DDO Payroll Access Choose “IASRI DDO Payroll Access Responsibility” to perform Payroll Related Activities

29. Run Payroll For Group Of Employees Click on “Create Group of Employees for Payroll Run” to Create a Set of employees to be used in Payroll Run for Execution

30. Creating Set Of Employees Enter the name of the Set. The same name will be used as an input Parameter for Payroll Run

31. Payroll Run For All Employees / Group Of Employees. Click on “Run Payroll for all Employees / Group Of Employees” Task to execute Payroll Run.

32. Payroll Run Search for the Payroll which has to be executed

33. Interest & Non-Interest Bearing Advances Life Cycle

34. Non-Interest Bearing Advance : Festival Advance

35. Interest Bearing Advance : Computer Advance

36. GPF Advance & Withdrawal Process Flow

37. GPF Withdrawal Disbursement

38. Employee Wise Payroll Run Task Form will be opened for DDO to run Employee wise Payroll.

39. Single Employee Payroll Run Click on “Run Payroll for a Single Employee” Task to run Employee Wise Payroll.

40. Employee Wise Payroll Run Enter Either Full Name or Number of an Employee and Click on Find Button.

41. Employee Wise Payroll Run Core Form to run Payroll for Individual Employees

42. Employee Wise Payroll Run Enter Date Paid & Date Earned as Last Day Of The Month before Clicking on Start Run Button

43. Employee Wise Payroll Run Employee Wise Payroll Run is successfully Completed..

44. Validation : Employee Wise Payroll Run Click on View Results Button to Validate the Payroll Run.

45. Validation : Employee Wise Payroll Run Choose SOE Report option from the available list of Values and Click Ok Button.

46. Statement Of Earnings Report

47. Finance Dealing Hand Access For Payroll & HR View Data Finance Dealing Hand Access for Payroll Processes. Finance Dealing Hand Read Only Access for HR Data.

48. Payroll Tasks Available Under Finance Payroll Access Different Tasks Available Under Payroll Access For Finance Dealing Hand.

49. Employee Wise PrePayments. Click on “Process PrePayments for a Single Employee” task to run PrePayments.

50. Run Employee Wise PrePayments A new form will be opened.