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EEC Board Retreat

UMASS DONAHUE INSTITUTE. EEC Board Retreat. July 31st, 2013. On July 31 st , 2013, the EEC Board held their annual retreat and participated in facilitated discussions centered around the strategic plan, shared accountability and internal checks and balances.

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EEC Board Retreat

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  1. UMASS DONAHUE INSTITUTE EEC Board Retreat July 31st, 2013

  2. On July 31st, 2013, the EEC Board held their annual retreat and participated in facilitated discussions centered around the strategic plan, shared accountability and internal checks and balances. EEC senior leadership joined the Board in afternoon discussions, providing insightful information and perspectives. The board came to some critical agreements regarding the development of a new strategic plan, action items to support that development, and recommendations to support the shared accountability and internal checks and balances*. The details and action items resulting from these discussions follow. UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Summary

  3. UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Table of Contents

  4. Review progress made on EEC’s Strategic Plan, determine plan approach, and identify priorities for next year Discuss the role, dual relationship, and action plan of the Commissioner and the Board in developing a process of internal checks and balances* Engage and solicit feedback from EEC Senior Management on EEC’s strategic direction and methods for building shared accountability * At the start of the meeting, the board expanded this objective to include Board, Commissioner and Secretary UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Objectives

  5. 8:15 Arrival and Welcome 8:30 Setting the Context 9:15 Strategic Direction 12:00 Lunch 12:30 Shared Responsibilities: Method of Checks and Balances for Commissioner and Board 2:00 Engagement of EEC Leaders UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Agenda • 3:45 Final Thoughts • 4:00 Close of the Retreat • 4:00 - 4:45 • Advisory Council Report • Statements from the Public • Selection of EEC Commissioner Candidate to Recommend to Secretary of Education - Discussion and Vote

  6. UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Board Member Pre-Retreat Survey Results: Strategic Directions Importance Ratings: • Standards, Assessment, and Accountability (Avg Rating = 2.33) • Workforce and Professional Development (3.00) • Finance (3.11) • Informed Families and Public (4.78) • Early Education and Care and K-3 Linkages (5.33) • Regulations (5.56) • Governance (5.67) • Other : • Quality of services delivered and access for families most in need • Improved management, infrastructure building and resource allocation to mitigate risk, increase accountability, • Promotion/communication about the work of the department • Focus on Early Ed & Care and K-3 linkages would enable the work of EEC, ESE and DHE to be more integrated and explicit

  7. UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Strategic Planning Template

  8. UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Action Items and Deliverables Strategic Plan • The Board agreed that a new strategic plan should be drafted. Some areas of the new plan will reflect current plan and recent work completed by the planning and evaluation subcommittee. The Board also agreed that the new strategic plan might be best modeled around the strategic directions framework of the original 2009 plan • Draft of New Strategic Plan – Planning and Evaluation Committee • Committee will present a draft at the October Board Meeting • Feedback from staff should already be incorporated • Invite a panel to this meeting – EEC Advisory Board members should be included on this panel

  9. UMass Donahue Institute - EEC Board Retreat – July 31st, 2013 Action Items and Deliverables Leading a Culture of Transparency • Alignment Linkages: • Shared Board Meetings with DESE and DHE – Focus on readiness and workforce development • Abby Weiss to assist in scheduling these future meetings • Feedback/Evaluation: • External/Internal Feedback on Agency Performance – Focus on quality (program, staff and board) • Tom Weber leads more active involvement of senior staff and key external stakeholders regarding the evaluation of the Board and the Commissioner • Communication: • Regular meetings between Board and EOE – Focus on progress toward the strategic plan and achieving goals • Abby Weiss and Chi Huang to assist in scheduling these future meetings (biweekly or monthly) Deadline to Determine a Plan: September 15 • Clarity of Roles and Responsibilities: • EEC Board Member Orientation and Legal Primer – Creating a clear understanding of how to meet expectations • Carmel Sullivan to take the lead in creating this documentation

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