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Texas 4-H Recordkeeping: Survey Findings & Program Changes

This report provides survey findings from Texas 4-H scholars and feedback from volunteers and agents regarding the current recordkeeping system. It also outlines the changes planned for the system to increase participation.

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Texas 4-H Recordkeeping: Survey Findings & Program Changes

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  1. Texas 4-H Recordkeeping Information provided by: Derrick Bruton & Jodi McManus Extension Program Specialists – 4-H

  2. Interesting Findings Survey conducted with 2011 Texas 4-H scholar interviewees (188 of 192 interviewees responded) • 88% (166 of 188) had completed a recordbook • 42% (79 of 188) completed recordbook 7-10 yrs • 86% said the recordkeeping skills they learned helped them in completing scholarship • 83% said they used previous recordbooks to complete scholarship application

  3. How Many Kids are Involved? • Estimate of 4,000 statewide on county level complete recordbooks • 2011 District entries = 2,439 • 2011 State entries = 310 • 5.7% OF MEMBERS Hopefully, the changes/updates to the recordkeeping sytem will increase these numbers!

  4. Give us your HONEST opinion of the current recordbook system? (responses from the TX 4-H Volunteer Conference, July 2011) • LOVE IT! 5 % • It is OK 30 % • Needs some changes 60 % • IT STINKS! 5 %

  5. Volunteer Conference Feedback • Do not understand current recordbook objectives; why are they necessary? not kid friendly • Frustration with judging process; no consistency; “need rubric” • Current system is not easy for new kids to adopt; “as a new family, we don’t know the lingo to use” • Would like for the MAP to mirror the recordbook forms or for the MAP to be the recordbook • Would like examples of good recordbooks posted online • Would like to still have a version to complete on their computer for those who may have limiting internet access • Would like to see the first 2 sections combined.  Just give them 3 pages to fill in what they did and what they learned. • Seems like the FUN has been taken out of RB process • KISS – Keep it simple stupid

  6. More Volunteer Feedback(after seeing some of the proposed changes) • I know my 12 yr old could do it! • Love the rubric (new score sheet) • Love the online ideas and the judges comment card • I hope to see all the changes SOON • Just have 4-Hers list what they did & what they learned • Have guidelines age appropriate for each age category

  7. Agent Feedback (after seeing some of the proposed changes) • Do it! • No captions on photos • No more objectives • Combine pages 1-3 of form • Standardize forms • Should be different expectations for juniors vs seniors • Love the rubric (it is dummy proof) • Love online system (implement NOW) • Make online system a REQUIREMENT • Go for it – Quit talking about it and do it! • Consider judging online

  8. NEW ONLINE SYSTEM!4H Reportswww.4hreports.comAVAILABLE NOW!

  9. Overview of Changes • Three levels of recordbooks: Junior, Intermediate, Senior • Age appropriate forms will be progressive in nature (build on one another) • Simplified reports for Juniors & Intermediates • Senior reports similar to current reports with some minor edits • All members will begin using new, updated forms this year (2011-2012 4-H year)

  10. Overview of Changes • Forms may be completed through online entry system (www.4hreports.com) or may be downloaded from the Texas 4‐H website • Recordbooks will still be printed and turned in (hardcopy) to be judged • Reference to recordbook objectives in report no longer required • Photo captions no longer required • Resume for seniors no longer required • College/Career Exploration page added for seniors • New scoresheet to provide better feedback coming soon!

  11. JUNIOR Recordbook (4-H Age: 8-10 yrs old) • Focus on 1 main project for current 4-H year • Other project areas, if any, can be included in Diary, Story, and Photos • Required documents: • Personal Information Page • Junior Report Form (story is part of Report Form) • Photos pages (up to 3 pages) • Judging: • Turn in required documents with current year information only using NEW forms followed by report forms (old forms) from last years recordbook (if available) • Judging will be focused on 1 main project in current year only

  12. Junior Report Form • Junior Report Form includes: • 4-H Goals • Complete at start of 4-H Year or start of project • Diary of 4-H Events - includes project work/activities, leadership, community service • Complete as activities happen throughout the year • My 4-H Story – small text blocks to address 6 questions/statements. Use complete sentences…you are telling a story! • Complete at end of 4-H year or completion of project • Age Appropriate Practices for Juniors: • Setting Goals • Establishing positive habits through routines (Diary of 4-H Events) • Self-expression through story telling

  13. INTERMEDIATE Recordbook (4-H Age: 11-13 yrs old) • Focus on 1 main project for current 4-H year • Other project areas, if any, can be included in Personal Journal, Summary of Activities and Story/Photos • Required documents: • Personal Information Page • Intermediate Report Form • 4-H Story & Photo Portfolio • Judging: • Turn in required documents with current year information only using NEW forms followed by report forms (old forms) from last years recordbook • Judging will be focused on 1 main project and other project work/activities for up to 2 years

  14. Intermediate Report Form • Intermediate Report Form includes: • 4-H Project Plans and Goals • Complete at start of 4-H Year or start of project • Personal Journal - includes project work/activities, leadership, community service, and non-4-H activities • Complete as activities happen throughout the year • Summary of Activities & Accomplishments, Recognition & Awards, Community Service, Leadership, Project Summary • Complete at end of 4-H year or completion of project • Age Appropriate Practices for Intermediates: • Planning & decision making (project plans and goals) • Recording & reflecting on personal experiences (Journaling) • Achievement motivation (Summary of significant accomplishments)

  15. SENIOR Recordbook (4-H Age: 14-19 yrs old) • Similar to previous years reports with minor edits • Focus on up to 4 projects • Seniors are encouraged to set project goals at start of 4-H and adopt a record keeping system that meets their needs • Required documents: • Personal Information Page • Senior Report Form (Sections I – VII) • 4-H Story & Photo Portfolio • Judging: • Turn in required documents with current year information only using NEW forms followed by report forms (old forms) from last years recordbook • Judging will be based on up to 4 projects for up to 4 years

  16. Senior Report Form • Senior Report Form includes (current year info only): • Sec I: 4-H Project Experiences– What is your project? How did it change or grow? What have you done? What have you learned? (Combined first two sections of old report form) ; 3 pages • Sec II: 4-H Leadership Experiences– chart format; 1 page • Sec III: 4-H Community Service – chart format; 1 page • Sec IV: Other 4-H Projects - ½ page • Section V: 4-H Recognition & Awards - chart format; ½ page • Section VI: Non 4-H Activities – 1 page • Section VII: College/Career Exploration – chart format; 1 page • Age Appropriate Practices for Seniors: • Personal power (creating a recordkeeping system to meet their needs) • Critical thinking (reflecting and summarizing experiences) • Constructive use of time (can see ‘bigger picture’ and purpose for recordkeeping)

  17. Story & Photos • Juniors: • Story is part of report form • Include up to 3 pages of photos behind report form • Intermediates & Seniors: • Story & Photo Portfolio separate document from report forms • Up to 10 pages of text and photos (captions no longer required on photos)

  18. Transitioning Between Age Divisions & Judging • Each year a member will add their new report forms and other required documents on top of old report forms. • For Judging: • All Ages – Updated Personal Information page will be completed every year • Juniors – Only current year report forms will be judged • Intermediates - 2 most current years report forms will be judged • Seniors – 4 most current years report forms will be judged • Intermediates & Seniors – New Story & Photo Portfolio will be completed every year

  19. Judging of Recordbooks • A NEW scoresheet will be available soon! • Rubric/chart format to allow judges to ‘check a box’ that best describes their assessment of each section of the book • Still allows space for written comments (next to each section and on back of scoresheet) • Member should be able to tell what areas need improvement based on check marks and comments • Sample (still in draft) on next page

  20. Training for Families/Members • Basic Instructions and Instruction Guide can be found at 4hreports.com • Short instructional videos also available at 4hreports.com (more will continually be added, check back often) • Frequently Asked Questions page also available and will continue to grow with Q&A • JUMP IN…most of the forms are self explanatory! • Check with your county office for local trainings

  21. Questions? General recordbook or content questions: Contact Your local County Extension Agent Clarification on guidelines or technical issues: Contact Jodi McManus j-mcmanus@tamu.edu Derrick Bruton d-bruton@tamu.edu

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