How to get the most out of your project management software

1. How to get the most out of your project management software If your staff don't or won't utilize Project Management Software, it won't help your company finish tasks faster or more efficiently. Let’s assume that you invested your money to purchase the best project management tool. The benefits that come along with such a project management software will not be useful unless you know how to harness them. Let’s take a quick look at few tips on how you can get the most out of your project management software. All you have to do is to simply adhere to these tools. Then you can see how your project management tool is benefiting you in the long run. · · Make a decision on who should post. Everyone should post, however the person who should publish a task or an update to a task is 80 to 90% of the time the task's owner. It may be a peer remarking on something that someone else has done or allocating a task to someone else 10% to 20% of the time, or it may be that person's management. But don't make the mistake of thinking that you, as the manager of a direct report, are accountable for all of the to-do items on that person's project- management task list. That's something you don't want to happen. You want your employees to take ownership of the project. It allows you to evaluate if they understand what they are expected to perform.

2. Allow them to advance professionally by giving them control over their own to-do list. It's a fantastic method to assist in the development of your employees. The Project Portfolio Management Software you buy should have this feature. Otherwise, you will be missing out one of the most important features that a project management tool should have. · · Make daily updates Ability to push daily updates is one of the key features that you can discover in project management tool. Since such a feature is available, you should think about getting the most out of it. Expect you and your team to update your different projects at the end of each day as a non-negotiable. Giving updates, increasing your job completion percentages from 10% to 30%, or adding a comment or two here and there takes only five or ten minutes, but expect individuals to do so on a regular basis. That five or ten minutes of updates will save you at least twice as much time in email back-and-forth. · · Make the most out of your feed Almost every project management platform includes a feed, which everyone is acquainted with at this point, whether it's through Facebook or the feed you see in your Project Management Tool. However, in a separate stream, it shows you what's fresh in chronological order, from the newest to the oldest. · · Ensure that people can access it from their mobile devices Another method I've discovered is to use a mobile app to view the feed. Many of these systems have numerous features and settings, which might make it difficult to gain a comprehensive picture of your team's development. As a result, try to avoid using the desktop version and instead check the broadcast on your phone or tablet. It is typically considerably easier to browse and cleaner. · · Put everything on the line If you want a project management solution to actually function for you, everyone needs to be on board and using it. It's irritating when 60 or 70 percent of your employees utilize it and still something slips through the gaps. People who utilize it are enraged by others who do not. People who do not utilize it are irritated by it. It's still annoying if you hit 80% because things still fall through, but when you reach 90%, the tipping point when people are utilizing it reasonably successfully and on a regular basis, that's when the magic comes. By adhering to these tips, you can get the maximum returns out of your Project Management Software. You will be able to see a significant improvement on your business performance with the help of these features. Hence, you don’t have to worry too much about anything.