Laboratory Information Management System Project Certification Request November 2007

1. Laboratory Information Management System ProjectCertification Request November 2007

2. Agenda • Overview Of SLD Operations • Modernization Of SLD • LIMS Definition And Project History • Current System • Proposed System • Benefits Of A Laboratory Information Management System (LIMS) • Security/System Architecture • Budget • Archive

3. SLD Overview The Scientific Laboratory Division (SLD) is a component of the Department of Health. SLD provides primary and reference laboratory services to federal, state and local government agencies and to private entities.

4. SLD Services SLD Performs 700,000 Tests Per Year • Biology Bureau – Disease Testing For Humans, Animals And Food • Chemistry Bureau – Environmental Testing Of Air, Water, And Other Materials • Toxicology Bureau – Forensic Testing For Alcohol And Drugs

5. SLD Partners • New Mexico Department Of Agriculture • NM Office Of The Medical Examiner • New Mexico Environment Department • Tribes Across New Mexico • Hospitals, Physicians And Private Labs • The Dairy Industry • Food and Drug Administration (FDA), Center For Disease Control (CDC), Environmental Protection Agency (EPA) • Federal, State and Local Law Enforcement • Governor’s DWI Initiative -- SLD has A Broad Impact Across The State

6. Modernization of SLD SLD Will Break Ground In 2008 On A New Building: - The Most Complex Building Ever Built By The State of New Mexico - Total Budget of $90 Million - 180,000 Thousand Square Feet -- The LIMS Project Is The Workflow Process Component Of This Modernization

8. LIMS Definition A Laboratory Information Management System (LIMS) Is A Workflow Data System That: - Tracks Samples Across Entire Facility - Case Management Tool For Every Section - Generates Reports - Collects And Stores QC data - Improves Archiving And Security

9. Current Lab Information Systems • Mission Critical • A Collection Of Systems Relying On A Variety Of Technologies Including: • MS SQL • MS Excel • MS Access -- Stand Alone Systems In Each Section

10. Issues With Current System • No Single View Of Lab Wide Workflow And Processes • Compliance With Federal Regulations Including HIPAA, & FDA • Compliance With Certifying Agencies Including ABFT, CLIA, EPA, SA, & AAVLD • Effort To Maintain Disparate Systems • Does Not Produce Needed QA Data • Lack Of Desired Business And Management Features • Inability To Transmit Results Electronically • Manual Process With Redundant Key Strokes

11. Benefits of New System • Maintaining Laboratory Certifications And Accreditations • Improved Data Quality • The Ability To Analyze Data Across All Areas Of The Lab • The Ability to Transmit Results Electronically • Greater Control Of Inventory And Customer Accounts • Faster More Secure, Transmittal Of Results To Customers

12. Project Timeline

13. Completed in FY06 Received $1M C2 Funding Initial Phase Certification In December 2005 Launched Project • Planning And Creation Of Teams And Committees • IV&V Vendor On Board Research Spoke With 5 Other States Regarding LIMS Projects: • Requirements Definition Critical • As Is and To Be Workflow Diagrams Critical

14. Completed in FY07 & FY08 Creation of RFP • Detailed Requirements Created By Industry Expert • ‘As Is’ And ‘To Be’ Workflow Diagrams Issued RFP Vendor Demonstrations And Selection Of Vendor Price and Contract Negotiations Project Management Documents Completed IV&V Contractor On Board

15. Implementation Approach

16. Mid Level Architecture

17. Security Diagram

18. Business Continuity and Disaster Recovery Diagram

19. Funding

20. Certifications

21. Budget By Category

22. Questions