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Managing Projects

Managing Projects. Contemplative Questions. What does project management entail? Do I want to be a project manager? What is the nature of the work? What skills are required? What are the stages of a project? What is the output or outcome of each stage? What tools and techniques can help?.

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Managing Projects

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  1. Managing Projects

  2. Contemplative Questions • What does project management entail? • Do I want to be a project manager? What is the nature of the work? What skills are required? • What are the stages of a project? • What is the output or outcome of each stage? • What tools and techniques can help?

  3. Managing the Information Systems Project • Project management is all about managing trade-offs between 4 measures. One is development cost. What are the others? • What implications are there with this revelation? • From the Hoffer book— • “Focus of project management is to ensure that information system projects meet customer expectations • Delivered in a timely manner • Meet time constraints and requirements”

  4. Stages of a Project • A project is ‘a planned undertaking of related activities to reach an objective.’ • Below are 4 general stages of any project: • Project initiation • Planning • Execution • Closing down • Note how these stages fit into the overall SDLC. Are they the same? • What is the output or outcome of each stage?

  5. Alternate Stages of a Project • 1. Enthusiasm • 2. Disillusionment • 3. Panic • 4. Search for the Guilty • 5. Punishment of the Innocent • 6. Praise and glory for the Non-Participants

  6. Project Manager Activities • Can be everything… never boring… • Management • Leadership • Technical • Problem solving • Conflict management • Customer relations • Team management • Risk and change management

  7. Initiating the Project • Establish project initiation team • e.g. job analyses • Establish relationship with customer • Establish project initiation plan • e.g. a project charter • Establish management procedures • Establish project management environment and workbook

  8. Planning the Project • Describe project scope, alternatives and feasibility • Scope and Feasibility • Understand the project • What problem is addressed • What results are to be achieved • Measures of success • Completion criteria

  9. Planning the Project • Divide the project into manageable tasks • Work breakdown structure • Gantt chart • Estimate resources and create a resource plan • Develop a preliminary schedule • Utilize Gantt and PERT charts

  10. Planning the Project • Develop a communication plan • Outline communication processes among customers, team members and management • Determine project standards and procedures • Specify how deliverables are tested and produced

  11. Planning the Project • Identify and assess risk • Identify sources of risk • Estimate consequences of risk • Create a preliminary budget • Develop a statement of work • Describe what the project will deliver and duration • Set a Baseline Project Plan • Estimate of project’s tasks and resources

  12. Executing the Project • Execute Baseline Project Plan • Acquire and assign resources • Train new team members • Keep project on schedule • Monitor project progress • Adjust resources, budget and/or activities

  13. Executing the Project • Manage changes to Baseline Project Plan • Slipped completion dates • Changes in personnel • New activities • Bungled activities • Maintain project workbook • Communicate project status

  14. Closing Down the Project • Termination • Types of termination • Natural • Requirements have been met • Unnatural • Project stopped • Documentation • Personnel Appraisal

  15. Closing Down the Project • Conduct post-project reviews • Determine strengths and weaknesses of: • Project deliverables • Project management process • Development process • Close customer contract

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