Florida School Nutrition Board Orientation

1. Florida School Nutrition Board Orientation

2. MissionServing Members to Better Serve Customers OBJECTIVES OF THE ASSOCIATION • Promote the optimal health, nutrition and education of all children by supporting nutritionally adequate and educationally sound, financially accountable, nonprofit child nutrition and school community nutrition programs • Promote high standards for child nutrition and school community nutrition programs with emphasis on nutritionally adequate meals which are appealing to children • Promote united efforts between school personnel, allied organizations, industry and the public to assure every child an opportunity to receive the benefits of the child nutrition and nutrition education programs

3. MissionServing Members to Better Serve Customers OBJECTIVES OF THE ASSOCIATION • Promote high standards, provide appropriate educational programs, incentives and recognition for professional development of child nutrition personnel • Promote research and development in child nutrition programs • Promote the establishment of a national nutrition policy and legislation which provides optimal nutrition education for children • Promote the involvement of students and the school community in child nutrition programs • Promote membership and provide services to members

4. Governing Documents Articles of Incorporation Bylaws Policy and Procedures Manual Roberts Rules of Order

5. Organizational Structure • The Executive Board • President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP Representative • Region Directors • Voting members • Adopts the budget • Sets objectives and goals • Executive Director is a non-voting member

6. Organizational Structure • The Board • Voting Members—President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, SIP Representative and Region Directors • Non-Voting members—Committee and Advisory Board Chairs and Region Director-Elects • Discusses matters pertaining to the organization • Brings forward ideas for improving • Executive Director is a non-voting member • A majority of voting members constitutes a quorum

7. Organizational Structure • Committees • Marketing • Membership • Nominating • Nutrition Standards and Education • Past Presidents’ Advisory Committee • Professional Development • Public Policy and Legislative • Resolutions and Bylaws • Scholarships and Awards • Silver Circle Advisory Committee • Sustaining Industry Partners

8. Organizational Structure Florida School Food Service Foundation Board • Voting Members--President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP Representative • Executive Director serves as a voting member • Approves budget and oversees expenditures • Traditionally meet prior to FSNA Board meeting in August and April

9. Organizational Structure • House of Delegates • Meet at Annual Conference • Number of Delegates based on District’s membership • Votes on changes to the Bylaws and/or Resolutions • Past state presidents, current committee chairs and members of the Executive Board are voting delegates • A quorum consists of 51% of the voting delegates • A 51% vote of the delegates present is required to amend the bylaws, change the dues, etc.

10. Board Meetings • The FSNA Board typically meets in: • August – in person meeting • December or January – conference call • Doodle.com • April – on the Thursday of Annual Conference • Additional conference calls/in-person meetings as needed • The 2014 August Board meeting is August 1-2 at the Buena Vista Suites Orlando

11. Board Meetings • FSNA will make your room reservations • FSNA will pay for your hotel room if you are sharing with another Board member. Otherwise FSNA will pay for half your room • Reimbursement Form outlines what FSNA pays for and how to submit for reimbursement

12. Board Meetings • Submit your Board report to FSNA at least 2 weeks prior to the meeting • Staff will e-mail materials, including the agenda, to all Board members prior to the meeting • Read the materials before the meeting • White name tents—voting members • Yellow name tents—non-voting members • All members participate in discussion

13. Your Responsibilities • Attend Board meetings and conference calls • Submit Board Reports and other information in a timely manner • Read the materials before the meeting—be prepared • Follow through on commitments • Speak up and participate in the discussion—Silence is not governance • You were elected to represent the members and move the organization forward

14. Board Responsibilities • Represent the interests of the entire organization • There is no “U” in Board • Not about your school, your district, your company • Fiduciary – Represent the best interests of members, stakeholders and the organization • Speak with one voice • Discussion in the Board meeting • Confidentiality • Unity of message

15. Board Responsibilities • Set Organization Direction • Vision vs micromanaging • Ensure Necessary Resources • Money, time, staff, volunteers • Provide Oversight • Ensure association is moving in right direction

16. Board Responsibilities • Duty of Care • Be informed and ask questions • Use reasonable care and good judgment in making decisions on behalf of the organization • Duty of Loyalty • Be faithful to the organization, avoiding conflicts of interest • Never use information for personal gain • Act in best interest of the organization • Duty of Obedience • Comply with governing documents • Bylaws, articles of incorporation, polices, etc.

17. Board and Staff Roles Board Governs ---- Staff Manages Governance includes setting policies, long range vision, protecting assets and fiduciary duties, hiring Executive Director Management includes day to day operations, hiring and staff management Partnership/Collaboration between Board and Staff to achieve FSNA goals.

18. Board and Staff Roles • Board – 50,000 feet • Big Picture, Where are we going • Committees – 25,000 feet • Recommend ideas • Assist with projects and programs • Staff – Below 10,000 feet • Implements

19. Board and Staff Roles 50,000 feet Stay out of the weeds 25,000 feet 10,00o feet

20. The BudgetAugust 1 – July 31 • Income • Dues = 11% of income • Annual Conference = 73% • Other Meetings and Conferences = 14% • Other income (includes advertising and building rental) = 2%

21. The Budget • Expenses • SNA Meetings and Conferences = 7% • FSNA Meetings and Conferences = 8% • Annual Conference = 26% • Board/Committee Expenses = 3 % • Association Management = 47% • Building and Office Expenses = 6% • Other (includes sales tax, banking expenses, accounting, etc.) = 3%

22. Thank you for your commitment and service to the Florida School Nutrition Association!