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AGENDA

Pre-Bid Meeting Improve Family planning knowledge, positive attitudes and practice through systematic and evidence-based Social and Behavior Change Communication Interventions. AGENDA. INTRODUCTION. Guiding Principles Novelty Cost-effectiveness Sustainability Measurability Scalability.

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AGENDA

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  1. Pre-Bid MeetingImprove Family planning knowledge, positive attitudes and practice through systematic and evidence-based Social and Behavior Change Communication Interventions PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  2. AGENDA PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  3. INTRODUCTION PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  4. Guiding Principles Novelty Cost-effectiveness Sustainability Measurability Scalability Vision To incubate and scale up innovations to help achieve family planning goals. Mission To act as a catalyst for innovative, sustainable and scalable approaches to developing family planning services, especially targeting poor and underserved communities, contributing to the achievement of family planning goals. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  5. INNOVATION Innovation is multi-faceted; comes in many forms New Solutions and Redesigning Existing Solutions Actionable and Measurable Value for Money Leveraging Technology Inclusive Reaching Un-served Populations Sustainable and Scalable Effective Synergies and Collaborations PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  6. SCALE: Two Pronged Approach Innovation to Scale Scaling up Best Practices PPIF Core Funding Subject to Availability of Additional Resources PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  7. INSTRUCTIONS FOR PROPOSAL SUBMISSION & EVALUATION CRITERIAMr. Muhammad Hashim PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  8. PROCUREMENT PROCESS Punjab Procurement Regulatory Authority (PPRA) Rules 2014 Two Stage Bidding Procedure • First Stage • Technical Proposal only (without quoting price) • Second Stage • Revise Technical Proposal with Financial Proposal (from eligible and qualified bidders only) SEQUENCE OF EVALUATIONS 1 Eligibility Criteria 2 Technical Evaluation 3 Financial Evaluation PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  9. ELIGIBILITY CRITERIA On the basis of Yes or No (A single No will lead towards Ineligible) • Must be private sector or not-for-profit or public organization. (Share the evidence or copy of relevant registration) • Must be registered for having legal status to operate in Pakistan. (Share the copy of relevant registration certificate). In case of INGO, share the copy of work permission letter from the Ministry of Interior, Government of Pakistan. • Must have national tax number (NTN) or Free Tax Number (FTN) and Punjab Sales Tax Number (PSTN) at PRA. (Share copy of certificates) • Must provide a certificate/affidavit on Stamp paper indicating that any Government/Semi Government Autonomous Body has not blacklisted the firm. (Share affidavit on stamp paper) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  10. TECHNICAL EVALUATION 1. Justification of the project (20 points) • Is the project in line with the objectives of this call and PPIF theory of change? • Does the proposal focus on underserved areas? • Does the project hold out reasonable promise of delivering on expectations? Is it likely to have an impact on overcoming barriers of engaging men? • Does the project provide an effective plan of knowledge generation and dissemination? 2. Well-defined (20 points) • Are objectives and outcomes clearly defined and linked to activities? • Can the work be carried out adequately in the proposed timeline? Risks identified and mitigation strategies defined. • Is the implementation plan reasonable and rational? 3. In House Capacity (20 points) • Does the proposed implementing organization(s) have the capacity and experience required to carry out the work successfully? 4. Synergies & Linkages (10 points) • Does the project develop synergies and collaborations with key stakeholders and local bodies for program efficiency? 5. Innovative (10 points) • Are you proposing new solutions, redesigning existing solutions or aiming to implement previously tried solutions in a new environment? 6. Scalability (10 points) • What is the scaling up potential? Can the design or approach be further diffused? Can it be replicated or adapted in other situations? 7. Sustainability (10 points) • How is sustainability pursued/ensured? What are the expected benefits beyond project's life? Passing Score: 65 PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  11. DOCUMENTATION REQUIRED • Signed Covered Letter- see Annex 1.3 • Technical Application form — see Annex 1; fill-in the application form and submit the full design document which also includes the Declaration (Annex 1.1) and Registration form for Pre-Bid Meeting (Annex 1.2) • Evidence of private sector or not-for-profit or public organization. (evidence or copy of relevant registration) • Evidence of the legal status of the applicant. (copy of the registration of the organization) • Certificate/affidavit on stamp paper indicating that any Government/Semi Government Autonomous Body has not blacklisted the firm. (on Stamp paper) • Copy of the NTN/FTN and PSTN Certificate at PRA. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  12. CONTRACT • The type of contract will be based on lump sum cost per complete term that includes but not limited to the scope of job and terms of references. • Contract will be valid for 18 months from date of signing of contract. • Contract may be extended for another term based on same cost and same terms and conditions mutually agreed by both parties (Applicant and PPIF). PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  13. FREQUENTLY ASKED QUESTIONS - PROCUREMENT • Registeration of Not for Profit Organizations in Pakistan under • The Societies Registration Act, 1860, • The Trusts Act, 1882, • Registration of non-profit Companies under section 42 of the Companies Ordinance, 1984, • The Co-operative Societies Act, 1925, • Trade Organisations Ordinance, 2007, • Non-Profit Public Benefit Organisations (Governance and Support) Act, 2003, • Mussalman Waqf Act, 1923, • Charitable Endowments Act, 1923. • Voluntary Social Welfare Agencies (Registration and Control) Ordinance, 1961 PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  14. FREQUENTLY ASKED QUESTIONS - PROCUREMENT • Registration Private Organizations • Single Member Companies Rules, 2003 • Association of Persons • Partnership Act 1932 • Single NTN with business name PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  15. FREQUENTLY ASKED QUESTIONS - PROCUREMENT • Taxation Requirement • NTN for all private sector organizations • FTN is for all public (Government) sector organizations • PSTN is for all organizations (private and public) • Registration of PST (Punjab Sales Tax) on Services from Punjab Revenue Authority (PRA). • Punjab Population Innovation Fund (PPIF) is an entity of Government of the Punjab. Under Punjab Revenue Authority (PRA), PPIF is bound to charge the Punjab Sales Tax (PST) on Services offered by any service provider (local or international) either the service provider is registered within Punjab or out of Punjab. • Registration for New PSTN  • https://e.pra.punjab.gov.pk//Registration/NewRegistration.aspx?type=1&app=reg&ID=6697 PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  16. BACKGROUND(in light of latest PDHS 2017-18 findings)Ms. Amna Akhsheed PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  17. FERTILITY TRENDS Important: With this rate of decline, it will take us 25 Years to reduce the fertility by one child PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  18. PATTERN BY BACKGROUND CHARACTERISTICS Fertility by Education Fertility by Wealth Important: The largest difference in the TFR is observed by wealth. Women in the lowest wealth quintile have 2.1 more births than women in the highest wealth quintile PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  19. BIRTH INTERVALS • The median birth interval in Pakistan is 28.2 months. • 37% of births occur within 24 months of the preceding birth. Trend: There was no change in the median birth interval between 2012-13 and 2017-18, indicating a slow decline in fertility. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  20. IDEAL FAMILY SIZE Important: In all age groups, mean ideal family size is larger among men than among women leading to couple disagreement PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  21. DIFFERENCE BETWEEN WANTED AND ACTUAL FERTLITY Important: The difference in wanted fertility and actual fertility generally decreases with increasing education. The difference is 0.7 children among women with no education and 0.4 children among women with a higher education. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  22. FAMILY PLANNING TREND IN CONTRACEPTIVE PREVELANCE RATE • Modern contraceptive use by currently married women has stagnated over the last 5 years, with 26% of women using a modern method in 2012-13 and 25% in 2017-18. • The most popular modern methods among women are female sterilisation and male condoms (9% each). • The Long Acting Reversible Contraception has also decreased over the last 5 Years. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  23. FAMILY PLANNING SOURCES OF MODERN CONTRACEPTION IUDs: Almost two-thirds of all users of IUDs obtained their method from a public sector source (64%). The private sector, as a source, declined from 41% in a previous survey to 31% in this survey. Informed choice: Only 19% of women are informed about all three quality-of service indicators (side effects, what to do in case of side effects, and other methods). PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  24. INTRODUCTION TO THE CALLMs. Amna Akhsheed PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  25. Thematic Focus Male Engagement: The involvement of men and boys in reproductive health programs as; • Direct Beneficiaries - to improve informed choice of FP methods and services • Husbands - to improve joint decision-making among couples • Agents of Change - to increase acceptability of family planning in communities PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  26. THEMATIC FOCUS: Male Engagement Title: Improve family planning knowledge, positive attitudes and practices through systematic and evidence based Social and Behaviour Change Communication Interventions Geographical Location:One or more of the 36 districts of Punjab. Duration: 18 months. • Key Methodologies • Mobile Technology • Social & Mass Media • Couple Counselling • Edutainment PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  27. The Intervention • Improve informed choice by developing information pathways, that address Men and Women’s concerns about contraception that hinder their own use and that of their partner. This will include information on; • Contraceptive Choice • Side Effect Management • Myths and misconceptions • Location of Family Planning services • 2. Create gender equitable attitudes that support family planning use and Increase Joint Decision Making among couples whilst; • Promoting Male responsibility in Family Planning and providing couple counselling • Developing a referral mechanism for Client Centered Family Planning services to provide a wide range of contraceptive choice through an aggregated network of public/private health service providers. • IMPORTANT: Emphasis on young men (newly married/about-to-be-married/with 1-2 Children) is encouraged. Developing synergies and collaborations with key stakeholders, local bodies and programs with high outreach is also encouraged. The proposed interventions must create effective referral mechanisms with & within the service delivery points for family planning. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  28. Expected Outcomes • Increased knowledge on and/or uptake of wide range of contraceptive methods • Improved Joint Decision Making among couples • Reduced discontinuation of contraceptive use due to information diffusion and counseling. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  29. COMMUNICATION GUIDELINESDissemination and Utilization of KnowledgeMs. Amna Akhsheed PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  30. Outreach Plan In Two Paragraphs (or maximum one page), provide a brief Synopsis of your Outreach Plan containing the following: • Outcomes listed for the communications activities proposed for project launch or orientation, results sharing and or consequent success dissemination must be measurable along the defined PPIF communications metric. • Clearly list the key message for specific beneficiary, range of media chosen and previous success with the proposed choice of mediums. • Must also provide an upshot of a PPIF-Partner outreach plan for maximization and reinforcement of the proposed communication activities. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  31. Communication Plan (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  32. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  33. MONITORING & EVALUATION GUIDELINESMr. Imran Ahmad PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  34. M&E Guidelines Key Considerations All the information required in RFP be duly completed in a logical and clear manner. Clear relationship between activities, output and outcome be proposed in LFA document. All information given should be reference from authentic sources. Clear role and responsibilities be defined in M&E plan along with proposed M&E mechanism. Given targets and activities should be measurable and verifiable with explicitly spelled means of verification. Targets given be linked with corresponding indicators and have a direct link with M&E Plan. Reporting mechanism based on data reporting and validation mechanism be provided in the given sections and avoid unnecessary duplication. Standard and authentic definitions of outcomes/indicators of interest be provided e.g. Family Planning New Users, MWRA and CYP etc. • Key learning Agenda of the project • Beneficiaries • Indicators of the project success • Scalability PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  35. Logical Framework Matrix (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  36. Implementation Plan (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  37. M&E Plan (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  38. FINANCIAL GUIDELINESMr. Faheem Akhter PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  39. ANNEX B.1 – BUDGET PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  40. CONSIDERATIONS FOR BUDGET DEVELOPMENT Cost Effectiveness, efficiency, economy Key partnerships Cost per CYP with detailed working Assumptions & Risk factors Cost per MWRA with detailed working Cost Structure (including product cost, management & administration) Cost per new user with detailed working PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  41. OTHER INFORMATION • Party A will disburse Funds to Party B at quarterly intervals against verifiable and agreed milestones / deliverables as laid down in the milestone schedule of the Contract. • If for any reason during the duration of the Contract, Party B becomes aware that re-appropriation of funds (within contract) might become necessary and re-appropriation will be incorporated from Operational budget to operational budget, Capital budget to Capital and Programme budget to Programme budget, it shall obtain the written consent of Party A, in writing, prior to any such re-appropriation. Party B shall not receive any payment(s) from any other party for activities carried out under this Contract. • Each milestone invoice raised by Party B shall be duly verified and stamped by an authorized representative of Party B and shall also be duly verified by Party B’s Internal auditor before submission to Party A. • All payments will be considered according to the partner’s approved HR / Financial / Procurement policies. Further all invoices will be considered for payment on the basis of costed work plan associated with the milestone activities. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  42. OTHER INFORMATION • Prior to re-appropriation, variance in any activity / budget head will not be accepted against the approved allocated amount in such activity / budget head. • Re-appropriation of budget from Program activity to Program activity will be allowed with the prior approval of PPIF and all anticipated re-appropriation shall submit to PPIF before the execution of the activity. • Re-appropriation from Program activity / budget to non-program activity / budget is not allowed and while re-appropriation from non-program activity / budget to program activity / budget is allowed with the prior approval of PPIF. • Re-allocation of existing budget into new expense head / activity is not allowed. • Overall budget of the Project shall remain static / same. • The applicable Government taxes, if any, shall be deducted at source by Party A before making any kind of payment to Party B. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  43. OTHER INFORMATION • Prior to submission of invoice to Party A, Party B shall be responsible for verification of every invoice from its departments mentioned below. Such verification shall endorse that the invoice payment application has been prepared according to the instructions laid in the contract and all policies and procedure are duly complied: • Monitoring and Evaluation department • Internal auditor/ internal audit department and • Finance department • Opening of New Bank Account / Dedicated Account (In Title of Account "PPIF" will be required) • Each Claim expense must be backed by financial supporting documents • PPIF will visit to the selected Partners for their financial review etc. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

  44. Q&A PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (SBCC)

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