Help Us Help You!

1. Patrick M. CollinsPrince William County Emergency Services ManagerBonnie NahasVolunteer Prince William Help Us Help You!

2. Emergency Preparedness:It’s Everybody’s Job Personal preparedness Prepare your business Working with volunteers

3. Personal Preparedness Be Informed Make a Plan Build a Kit How many ways can we say it? Unfortunately, the best incentive is the next disaster.

4. Understand What Could Happen • Look where you live • Find out about neighborhood disaster plans • Understand the threat • What might occur that would require you to leave?

5. How Will You Detect the Emergency? • Weather Radio • Alarms (smoke and CO) • Media (WTOP and WMAL) • PWCAN • Social media • Mobile apps

6. Create an Emergency Plan • Meet with your family • Determine where to meet • Have an out-of-town contact • Emergency plan for mobility impaired • Evacuate vs. Sheltering • What to do if you have a disaster • Emergency plan for family pets

7. Disaster Supplies Kit • Food and water: at least 3 day’s supply • Clothing • First aid kit (prescriptions, eyeglasses) • Emergency tools (flashlight, radio) • Car keys, Cash, CC • Sanitation supplies • Important documents • Supplies for special needs and pets

8. Preparedness Checklist • Emergency Numbers • Utilities • Fire Extinguisher • Smoke Alarm (CO) • Escape Routes • Electrical Power • First Aid/CPR • Inventory Home Possessions • Weather Radio

9. Checklist • Smoke alarm • Carbon monoxide alarm • Weather radio • PWCAN • Family Plan

10. Protecting Your Business • What are your responsibilities as an HOA or Civic Association following a disaster? • Do you have an Emergency Operations Plan and a Continuity of Operations Plan? • Do you have a plan to coordinate neighborhood volunteers?

11. Who is Responsible? • Roads/parking lots/sidewalks • Debris removal • Trash collection • Landscaping • Common buildings/property

12. Protect Your Property • Secure roof • Clear gutters and stormwater drains • Secure fuel tanks, water heaters and appliances that may shift during flooding • Keep trees and shrubbery trimmed and free of dead limbs • Secure outdoor items during severe weather • Know your flood risk (flood plain, stormwater runoff)

13. Plan Ahead • Review insurance coverage • Review contracts • Develop communication plans • With management • With residents • With critical partners • With volunteers • Volunteer coordination

14. What’s Happening While Your Phone is Ringing? As a neighborhood leader do you often feel as though you have ASK ME written on your forehead? Know where to get ACCURATE information. You are a great resource for SITUATIONAL AWARENESS. Know how to report: PWC Non-Emergency number 703-792-6500 Emergency Operations Center: 703-792-7020

15. Whole Community Approach • Are there any neighbors in the ‘hood? • How well do the families in you neighborhood know one another? • Who may be more vulnerable? • Will they know the person knocking at their door asking if they are “OK”?

16. But I just wanted to help . . . • We certainly want neighbors to help neighbors but remember: • SAFETY FIRST • RESPECT the individual • Don’t be the Lone Ranger • (know when to get (professional) help) • Don’t forget the Insurance Company! • Don’t share personal information in such a way as to cause harm

17. Volunteers Affiliated vs. Unaffiliated Affiliated Volunteers are those who are members of one of your existing committees, participate regularly, and generally speaking have a role within your neighborhood structure. Some examples are: your Neighborhood Watch coordinator, your BOD officers; your Beautification Committee members, your neighborhood newsletter team. Unaffiliated Volunteers have not committed themselves to a group but still want to help.

18. What / Who Are Your Existing Resources? • SAFETY first, last, and ALWAYS • It is easy to get overwhelmed while trying to create a volunteer position. • You don’t have to invent anything, simply focus on what would make life easier! • Be sure to develop reporting protocols for volunteers. • Do you have: • A Community Center? • Phone Trees through existing groups/committees?

19. The Bigger Picture • Volunteer Prince William provides volunteer and donations management to Prince William County Government following disasters. • We will operate what is called a Volunteer Reception Center either virtually or physically. • Perhaps your neighborhood has resources to share? • Learn how to help outside your community: • www.volunteerprincewilliam.org

20. Un-Met Needs • Through regional messaging, people who become spontaneous volunteers will be directed to the Reception Center and AWAY from the scene of the disaster. • At that point, they can be assigned jobs according to community NEEDS.

21. Volunteer Reception Center • A proven method for making efficient use of volunteer resources; built on the Volunteer Florida Model • Volunteers are processed through a series of stations where they must present ID and sign a liability waiver. • They are matched to a request for volunteer(s) • They are given a cursory Safety Training • They are given a color coded bracelet to show they have been assigned to an agency

22. Evaluate Your Volunteer Program • How do you currently utilize volunteers? • Do you have written volunteer position descriptions? • What can your regular committee volunteers do outside their normal capacity to assist in an emergency? • Remember, you are likely to be affected by the disaster too!

23. VPW Provides RegularTraining Sessions Our next Volunteer Management Training Series is: • Wednesday, March 20th, 27th, and April 3rd and 17th • Carteret Boys & Girls Club, Manassas at 7pm • Each session builds on the next • Our trainer is Trish Redmond. Please go to www.volunteerprincewilliam.org and click on EVENTS to register!

24. For More Information • pwcgov.org/emergency • ready.gov • www.vaemergency.gov • readynova.org • redcross.org • Volunteerprincewilliam.org

25. Questions?