Office 365 the Future of productivity

2. SESSION CODE: # Ben Walters Michael Mahoney Microsoft Office 365 the Future of productivity (c) 2011 Microsoft. All rights reserved.

3. Agenda (c) 2011 Microsoft. All rights reserved.

4. Announcing Microsoft Office 365 BRINGING TOGETHER CLOUD VERSIONS OF OUR MOST TRUSTED COMMUNICATIONS AND COLLABORATION PRODUCTS WITH THE LATEST VERSION OF OUR DESKTOP SUITE FOR BUSINESSES OF ALL SIZES. 

5. What’s New in Office 365 • Flexible service offering with pay-as-you-go, per-user licensing • The complete Office experience with services integration in Office 365 • Always the latest version of the Office apps, including Office Web Apps • Familiar Office user experience to access services • Voicemail with unified messaging • Integrated personal archiving • Retention policies and legal hold • Exchange Control Panel • Free/busy coexistence • Cross-premises management • IM & Presence across firewalls • GAL/Skill search in SharePoint • Online meeting with desktop sharing • Activity feeds • Contact photos • Click to communicate from Office contact cards • Windows Live federation • My Sites to manage and share documents • Access documents offline • Improved Team & Project Sites • Document-level permissions to protect sensitive content • Share documents securely with Extranet Sites • Cross site collection search Platform Capabilities • New user interface • Role based access • Identity federation (eliminate sign-in client)

6. Identity Options Comparison • 1. Microsoft Online IDs • 2. Microsoft Online IDs + DirSync • 3. Federated IDs + DirSync • Appropriate for • Smaller organizations with no on-premises Active Directory • Pro • No servers required on premises • Cons • Lack of single sign on (SSO) • Lack of two-factor authentication • Two sets of credentials with differing password policies • IDs mastered in the cloud • Appropriate for • Medium to large organizations with on-premises Active Directory • Pros • Users and groups mastered on premises • Enables co-existence scenarios • Cons • Lack of single sign on (SSO) • Lack of two-factor authentication • Two sets of credentials with differing password policies • Server deployment required • Appropriate for • Larger enterprise organizations with on-premises Active Directory • Pros • SSO with corporate credentials • IDs mastered on premises • Password policy controlled on premises • Two-factor authentication solutions possible • Co-existence scenarios enabled • Con • High availability server deployments required

7. Identity Architecture: Identity Options Microsoft Online Services Identity platform Federation Gateway Trust Contoso customer premises Active Directory Federation Server 2.0 Authentication platform Provisioning platform Microsoft Online Directory Sync AD Directory Store Admin Portal Service Connector Microsoft Online IDs Federated IDs + DirSync Microsoft Online IDs + DirSync

8. World-Class Data Centers and Infrastructure • $2.3 billion (USD) investment in cloud infrastructure • Regional data centers in multiple locations in North America, Europe, and Asia • Exceptional hardware in data centers • Safer, more secure and reliable infrastructure

9. 10| Microsoft Confidential

10. Business-Class Messaging • Rich client access via Outlook • Premium web email experience via OWA • Support for a broad range of mobile devices* • Large mailbox sizes (25GB) Calendaring Email Contacts Tasks Company Directory Mobility Offline Access PCs Browsers Phones

11. Hosted Voice Mail • Inline player • Voice mail preview • Caller ID

12. Premium Anti-Spam and Antivirus Protection • High-accuracy spam filtering • Multiple virus-scanning engines • Included with Exchange Online subscription • Admin center provides advanced policy rules and reporting External Email

13. FOPE Single Sign On from Exchange Control Panel • Direct access to Forefront Online Protection for Exchange console from Exchange Control Panel • Real-time spam filtering and virus detection reports • Customize pre-configured anti-spam settings

14. Exchange Control Panel • Powerful web-based tool for managing the online environment • Capabilities such as multi-mailbox search and group management can be delegated to non-IT users

15. Remote PowerShell • New-DynamicDistributionGroup • -Name "Florida Sales and Marketing" • -IncludedRecipients MailboxUsers • -ConditionalDepartment Sales, Marketing • -ConditionalStateOrProvince Florida

16. Role Based Access Control • Delegate administrative tasks within IT and beyond • Granular control over scope and permissions Andy Ryan Systems Administrator Joanna Rybka Tier 1 Support (Europe) Donna Scott Compliance Officer Organization Management Help Desk Discovery Management • Create users • Edit retention policies • Create transport rules • Configure UM • Set legal hold • Edit mobile security policies • Manage dynamic distribution lists • Track messages • View-only recipients • Mobile device wipe • Manage groups • Multi-mailbox search • Set legal hold All employees All employees in Europe All employees in the U.S.

17. Auditing Reports • Export log data for long-term retention or custom reports • Track mailbox access: delegates, shared mailboxes • Track configuration changes: RBAC, settings • Track delegate access and see which users have logged in to shared mailboxes • Find out who changed configuration settings and administrative permissions • Extract data in XML format for long-term storage or to build custom reports

18. What’s Not Available? Client Access • Outlook 2003 support • Outlook Web App login: public/private buttons • Blackberry application push; advanced settings Administration • Provisioning of users in multiple data centers • Multiple on-premises Active Directory forests • Resource forest topologies Directory • Hierarchical address book • Global Address List segmentation Compliance/Archiving • Managed folders similar to those in Exchange 2007 • Graphical user interface for creating retention policies • Multi-mailbox search: export to .pst files • Third-party add-ins for transport rules Voice mail • Speech-enablement of directory and auto-attendant Applications/ Developer • MAPI/CDO access • Server-side code, .dlls, transport agents • Custom Outlook Web App themes, logos, add-ins • Public folders • S/MIME in Outlook Web App • S/MIME certificate synchronization Security

20. Create sites to share documents and insights with colleagues, partners, and customers MY SITES Manage and share personal documents and insights INTRANET SITES Keep up to date with company information and news TEAM SITES Keep teams in sync and manage important projects WEBSITES Market your business using a simple public-facing website

21. Farm Administrator Administration • Central Administration • Responsibilities include • Tenant Administration • Multi-Tenant • Modular Services Applications • Offers governance at all levels • Site Collection Admin • Site Collection Admin • Site Collection Admin • … = Administered by Microsoft = Administered by Customer and/or Partner

22. Summary of Features Sites Communities Content Search Insights Composites Key:

23. Hybrid Scenarios On Premises Coexistence Cloud Service Identity federation and directory synchronization enables access to SharePoint sites, providing a consistent single sign-on experience online and on premises Deployed and maintained on premises with complete control and ownership of hardware, maintenance, resources, and administration + The flexibility of migrating some capabilities to SharePoint Online and accessing both on-premises and online sites with the same domain credentials Microsoft will more securely deliver new features and capabilities to SharePoint Online

24. Development Extensibility Configuration (Out-of-the-Box) Design Development Web Parts Web Parts SharePoint Designer 2010 Microsoft Visual Studio®2010 Workflows Workflows No-code workflows Sandboxed Solutions Site Templates Master pages Silverlight Lists and libraries Site templates Client-Object Model Web Services • For more information, please go to: • The SharePoint Online Developer Guide • The MSDN SharePoint Online Resource Center * OOTB = Out of the box

26. Capability Overview Voice (Dial Tone) Enterprise IM Conferencing PBX Replace √ √ N/A Future Release Lync Online (Cloud) √ √ √ √ Lync Server (On premises) Lync users can be hosted only on-premises or online (that is, they can’t split IM, conferencing, and voice)

27. IM & PC-to-PC Audio/Video • Rich presence • IM • PC-to-PC audio and video calling • Global address list (GAL) and skill search in SharePoint • Activity feed • Click-to-communicate in Office • Federation with Lync Server and Lync Online • Federation with Windows Live Messenger • Lync for Mac Enterprise IM and PC-to-PC Audio/Video Enterprise IM √ Lync Online (Cloud) • LyncWeb App for IM/Presence (Future) • Mobile phone clients (Future) • IM archiving (Future) √ Lync Server (On premises)

28. Conferencing (Online Meetings) • Multiparty PC Audio/Video • On-demand collaboration • Desktop sharing • Application sharing • Online meetings • Rich clients and web clients • Integrated PSTN audio conferencing via partners Conferencing Enterprise IM Conferencing √ √ Lync Online (Cloud) √ √ Lync Server (On premises) • Lync Online replaces Live Meeting in Business Productivity Online Suite (BPOS) as the conferencing solution • Live Meeting service is available for existing customers during transition to Lync

30. The Best Productivity Experience across the PC, Phone, and Browser Word Publisher Access Excel Flexible service offering with pay-as-you-go, per-user licensing The complete Microsoft® Office experience with services integration in Office 365 InfoPath PowerPoint SharePoint Workspace OneNote Lync Outlook Simplified end-user setup to preconfigure services Always the latest version of the Office apps, including Office Web Apps Familiar Office user experience to access services • Excel • OneNote • PowerPoint • Word

31. Components

32. Office Subscription Agent

33. Office Subscription Agent (Continued)

34. CLOUD Office Subscription Service Activation Service Office Professional Plus Activation Process Office Professional Plus Office 365 Company Portal USER PC Office Subscription Agent Office Software Protection Platform Activation

35. Deployment and Customization in Managed Environments • Copy Admin to OPP extract location • Add patches, add-ins, additional components • Save MSP • IT Admin downloads from Office 365 portal to local location • Extract files from MicrosoftOffice.exe/extract:path • From Microsoft Download Center - 32/64 versions • Extract ADM/X templates and ADMIN folder • Add package to SWD, SCCM. • Publish/Deploy • Organizations may desire more control or customization • Customization may require Office Customization tools (VL) • Users must still run Microsoft Online Services Connector • Updates required to connect can be pre-deployed by admins

36. How do you get it? (c) 2011 Microsoft. All rights reserved.

37. Call to Action • Office 365 is here get a trial at www.office365.com • Check out the Service Descriptionsbit.ly/O365SD (c) 2011 Microsoft. All rights reserved.

38. Follow up sessions (c) 2011 Microsoft. All rights reserved.

39. Enrol in Microsoft Virtual Academy Today Why Enroll, other than it being free? The MVA helps improve your IT skill set and advance your career with a free, easy to access training portal that allows you to learn at your own pace, focusing on Microsoft technologies. • What Do I get for enrolment? • Free training to make you become the Cloud-Hero in my Organization • Help mastering your Training Path and get the recognition • Connect with other IT Pros and discuss The Cloud Where do I Enrol? www.microsoftvirtualacademy.com Then tell us what you think. TellTheDean@microsoft.com

40. © 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. (c) 2011 Microsoft. All rights reserved.