AusAID Pacific Public Sector Linkages Program (PacPSLP) Pacific Law Library Twinning Program

1. AusAID Pacific Public Sector Linkages Program (PacPSLP)Pacific Law Library Twinning Program 2011 Update Karyn Gladwish 2011 ALLA Conference, Canberra, 29 September

2. Overview • Skills workshops • Evolution of PILLC • Summary of ‘In-country’ visits 2007-11 • Case study - Ministry of Justice & Lands, Cook Islands • Case study - Supreme Court of Samoa • Pacific twinning program: facts & figures • PILLC and the future • Conclusion • Contacts

3. An overview: Pacific twinning. The Pacific twinning program is funded through AusAID’s Pacific Public Sector Linkages Program (PacPSLP) and co-ordinated by the Lionel Murphy Library of the Attorney-General’s Department. The program seeks to improve governance and capacity in the law and justice sector in the Pacific by strengthening access to legal information through the following outputs : • Law and justice workers will have improved access to the tools and resources to undertake legal research • Improved technical and operational efficiencies within law libraries in the Pacific region • Improved management of legal information by Pacific law library staff • Improved contact and support between Pacific law library staff and further development of the Pacific Islands law library community • Facilitation of long-term relationships between law library staff in Australia, New Zealand and the Pacific region

4. The program supports law libraries in the Pacific region There are currently 16 twinning relationships with Australian and New Zealand libraries The primary purpose of the twinning relationships is the provision of legal information resources to Pacific law libraries to meet identified needs. These include: • Legal texts • Law reports and • Assistance with legal research Additional support includes information exchange, assistance with research and professional interaction.

5. The Lionel Murphy Library coordinates the program by: • Seeking funding through AusAid to maintain and develop the Program • Coordinating donations on a needs basis • Assisting with freight for large donation shipments • Ensuring that twinning relationships remain operational • Address research and material requests when twins are unable to assist • Maintain and initiate contact with law libraries throughout the Pacific • Build capacity through the provision of training for Pacific law library staff This has led to the development of Pacific skills workshops and the Pacific Islands Law Library Community (PILLC).

6. Pacific Islands Law Library Community (PILLC) Skills Workshops The objectives of the workshops is: • To exchange information on library practices and procedures; • To contribute to a better understanding of resources for Pacific law libraries by creating improved access to information and people; • To assist library staff with the professional skills required to build capacity within libraries; and • To develop strategies of future cooperation between Pacific law libraries.

7. 2009 skills workshop | ‘Communities & Collaboration’. 11-14 May, 2009. Port Vila, Vanuatu. Training modules were developed according to a needs analysis conducted prior to the workshop. Modules were designed within the following streams: • Interaction; • Innovation; • Building Skills; and • Building Bridges.

8. The establishment of PILLC Developing strategies of future cooperation between Pacific law libraries Improved contact and support between Pacific law library Interaction was an integral part of the 2009 workshop as it facilitated the development of relationships and the formation of a regional community of practice amongst library staff (PILLC). Small group activities during training sessions, in addition to library tours and a group dinner, encouraged interaction amongst participants.

9. Participants interact at the 2009 skills workshop dinner. 2009 PILLC skills workshop.

10. The establishment of PILLC The objective of PILLC is to enable library staff to share information and assist each other with research and work related matters. To encourage communication within PILLC, a web-based portal was developed on a secure Govdex community site. Participants also developed a list of agreed resolutions and actions for the continued development of the community.

11. The 2011 skills workshop | ‘Connections: the road ahead’ 15-17 June 2011. Apia, Samoa. Training modules were developed according to a needs analysis conducted prior to the workshop. Modules were designed within the following streams: Connecting with your clients; Connecting with colleagues; and Connecting with new information and new technologies.

12. Participants gather together for a group photo outside the Supreme Court of Samoa. 2011 PILLC skills workshop.

13. The Honorable Justice Pierre Slicer gives the opening address at the Supreme Court of Samoa. 2011 PILLC skills workshop.

14. Charlotte Pitts of the University of the South Pacific delivers a presentation on advocacy. 2011 PILLC skills workshop.

15. Leutu Leulua’ialii of the Office of the Attorney General, Samoa, addresses the participants. 2011 PILLC skills workshop.

16. Participants listen attentively at the Supreme Court of Samoa. 2011 PILLC skills workshop.

17. Participants during one of the sessions at the Supreme Court of Samoa. 2011 PILLC skills workshop.

18. Participating in a group activity during the Moys classification system training session. 2011 PILLC skills workshop.

19. Hard at work during the group activities. 2011 PILLC skills workshop.

20. Kym Freriks addresses participants at the Australia Pacific Technical College. 2011 PILLC skills workshop.

21. Kym Freriks of PacLII presents at the Australia Pacific Technical College. 2011 PILLC skills workshop.

22. Participants listen during the PacLII session at the Australia Pacific Technical College. 2011 PILLC skills workshop.

23. Pauline Kalo of the Supreme Court of Vanuatu and Wilma Marakan of the Department of Justice & Attorney-General of Papua New Guinea. 2011 PILLC skills workshop.

24. Pasek Naringi of the Legal Training Institute of Papua New Guinea, Avalogo Togi Tunupopo of the University of Samoa and Lina Leha of the Crown Law Department of Tonga. 2011 PILLC skills workshop

25. PILLC | 2009 – 2011. At the 2011 skills workshop, participants noted that the emphasis on networking as a community had a significant impact on their every-day operations. • Many participants reported frequent contact with fellow PILLC members for assistance with reference requests and other related matters; • Others reported often using the network to seek advice and support from more experienced members; and • Some reported that the existence of PILLC had increased the profile of the library within the agency as agency staff appreciate the value of a network of libraries throughout the Pacific, Australia & New Zealand (access to information etc).

26. Summary of ‘in-country’ visits | 2007 – 2011. 2007 Samoa | 10 – 12 December: • National University of Samoa | assessment of needs. • Attorney General’s Office | assessment of needs. • Supreme Court | assessment of needs. 2008 Samoa | 29 April – 2 May: • Attorney General’s Office | assistance with records management. • University of the South Pacific | training workshop.

27. Summary of ‘in-country’ visits | 2007 – 2011 cont. 2009 Tonga: • Supreme Court | assistance with IT infrastructure. • Department of Justice | assistance with IT infrastructure. Vanuatu: • University of South Pacific | PILLC Skills Workshop. 2010 Tonga: • Crown Law Department | assessment of needs as a result of the destruction of the library and subsequent move of the Office Samoa: • Supreme Court | assessment of needs for future move to new premises. Cook Islands: • Ministry of Justice & Lands | assistance with library set up.

28. Summary of ‘in-country’ visits | 2007 – 2011 cont. • 2011 • Samoa: • Supreme Court of Samoa | PILLC Skills Workshop. • Several potential 'in-country’ visits are in the early stages of planning for 2011-12 • Vanuatu • Samoa

29. Case study: • Ministry of Justice and Lands | Cook Islands ‘in-country’ visit. • November 2010. • Narelle Leonard & Natasha Fogarty of Lionel Murphy Library travelled to Raratonga, Cook Islands, to help set up the new library of the Ministry of Justice & Lands.

30. The new building of the Ministry of Justice & Lands. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

31. Natasha Fogarty and Narelle Leonard of the Lionel Murphy Library with Paula Paniani of the Ministry of Justice & Lands. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

32. Before shot: damaged books stored in the corridors outside the library. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

33. Before shot: land records stored in the damaged building that formerly housed the Ministry of Justice & Lands. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

34. Bookworm damage . Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

35. Before shot: textbooks stored in the conference room. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

36. Paula Paniani busy at work reorganising the library. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

37. Natasha Fogarty cataloguing the library collection. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

38. Natasha Fogarty places the last book on the shelf following the week long move. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

39. After shot: land records in their new home. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

40. After shot: a completed range. Ministry of Justice & Lands of the Cook Islands – 2010 ‘in-country’ visit.

41. Case study: Supreme Court of Samoa ‘in-country’ visit. June 2011. In addition to facilitating the 2011 skills workshop, Narelle Leonard, Natasha Fogarty & Karyn Gladwish helped set up the new library of the Supreme Court of Samoa.

42. Before shot: the library at the Supreme Court of Samoa. Supreme Court of Samoa – 2011 ‘in-country’ visit.

43. Shelves donated to the Supreme Court of Samoa library under AusAID’s Pacific Public Sector Linkages Program (PacPSLP). Supreme Court of Samoa – 2011 ‘in-country’ visit.

44. Natasha Fogarty helps set up the new library at the Supreme Court of Samoa. Supreme Court of Samoa – 2011 ‘in-country’ visit.

45. Narelle Leonard and Natasha Fogarty help set up the new library at the Supreme Court of Samoa. Supreme Court of Samoa – 2011 ‘in-country’ visit.

46. A donated 3rd edition set of Halsbury’s Laws of England at the Supreme Court of Samoa. Supreme Court of Samoa – 2011 ‘in-country’ visit.

47. PILLC and the future Independent Review of the Program AusAID requested the commissioning of an Independent Review of the Program based on their 6 criteria Relevance Effectiveness Efficiency Impact Sustainability Gender equality The Report stated “is a small but effective program which meets is objectives and clearly meets identified development needs. It operates very efficiently and leverages considerable additional resources through use of volunteers and donated resources” There are 7 recommendations from the Review that as Program Coordinators we need to work through and address before seeking additional funding through AusAID

48. Recommendations from PILLC 2011 • Committee: • A committee of senior PILLC members was established at the 2011 skills workshop • Professional Development – Diploma,Degree • LMS – Shared/free/Union list • PILLC e-list: • One of the recommendations of the 2011 PILLC Workshop was to establish an e-list for the community; • The e-list was established in August 2011 , through ALIA.

49. Otherinitiatives • The new ALLA Pacific Assistance Award which provides a bursary for the purchase of materials, equipment, professional development and related items • This year’s winner will be announced at the AGM • Linkages with other associations – Association of Parliamentary Libraries of Australasia (APLA), PacLII, PILON, PNG Strongim Gavman Program • Australian Youth Ambassadors for Development – APO

50. Pacific twinning program: facts & figures 2007-2011 16 twinning relationships in 11 countries are being maintained Since 2007, over 2800 legal volumes and texts have been sent to Cook Islands, Fiji, Kiribati, Nauru, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanua Shelving supplied to libraries in the Cook Islands, Fiji and Samoa Since 2007, 12 editions of Tusitala - the newsletter of the Pacific twinning program have been published; and Since 2009, over 1300 law textbooks have been donated to the program thanks to the generosity of students at the Australian National University, staff of Attorney-General’s Department, and many other law libraries around Australia.