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S-STEM Scholarship Reporting Site

S-STEM Scholarship Reporting Site. 10/15/2012 David Greene Mary Sanders ICF International. https://www.s-stem.org support@s-stem.org (800) 779-5507. S-STEM Database Timeline. 1999-2006 – CSEMS 2007 – S-STEM Awards 2008 – Restarted old website 2009 – Launched new website

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S-STEM Scholarship Reporting Site

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  1. S-STEM Scholarship Reporting Site 10/15/2012 David Greene Mary Sanders ICF International https://www.s-stem.org support@s-stem.org • (800) 779-5507

  2. S-STEM Database Timeline • 1999-2006 – CSEMS • 2007 – S-STEM Awards • 2008 – Restarted old website • 2009 – Launched new website • 2010 – Added offline version in Excel • 2011 – Required for report approval

  3. S-STEM Website • Ensures data integrity • No duplicate students • Extensive validations (warnings, errors) • Aligns data collection with goals • Supports program evaluation • Easier navigation with multiple paths • Offline version in Excel • Extensive online help

  4. Online Help • Help links are available in the upper-right corner of every screen

  5. Technical Support • We are here to help you • support@s-stem.org • (800) 779-5507 • We answer in person 9AM to 6PM • We reply to every email and every voice message

  6. Award Details and Program Activities • Keep your email address up-to-date in FastLane

  7. Award Details and Program Activities • Designate an alternate contact • All system-generated emails go to the PI and to the alternate-contact

  8. Award Details and Program Activities • Update your expected first and final semesters so we know when to send reminders to you

  9. Award Details and Program Activities • Keep your email address up-to-date in FastLane • Designate an alternate contact • Update your expected first and final semesters so we know when to send reminders to you • All system-generated emails go to the PI and to the alternate-contact

  10. Student Summaries • Each summary report shows all data entered for one student

  11. Student Demographics • Shows one row for every student reported • Data-Entry Status: completed, in progress • Student Status: active, graduated, left program • Add new S-STEM students at the start of each semester

  12. Edit Student Demographics

  13. Student Demographics • E-mail Address • Permanent Residence • School Residence • S-STEM Start Semester • Degree Program • Career Goal • Name • Birth Date • Gender* • Race* • Ethnicity* • Disability* • Critical for program evaluation • Students should complete a consent form • *Includes a “Not Reported” option

  14. Example Student Consent Form

  15. Yellow banners appear throughout the system to display important information • The student disability reporting has changed

  16. Student Demographics • You can download an example student consent form template • Add your new S-STEM students as soon as you know who they are

  17. Semester/Quarter Details • A new semester is added automatically for the start-semester of newly added students • You can also add a new semester here

  18. Semester/Quarter Details • Sally appears as “not started” in her start semester, and every subsequent semester • Add a new student from here, and the student’s start semester will be prefilled

  19. Edit Semester/Quarter Details

  20. Semester/Quarter Details • Cumulative GPA • S-STEM Scholarship Amount* • Intended Major • Class (freshman, junior, etc.) • STEM-Related Internship • Employment Hours/Week* • Activities • Student Status • Report GPA at semester start (0.0 for 1st term) • Report all values at the start of the semester • Update values at the end of the semester • *Different reporting options before 2009

  21. Student Status • Active • Graduated • Transferred • Leave of Absence • Left Program • Left Program - Switched to a non-STEM major • Left Program - No longer full-time • Left Program - No longer financially eligible • Left Program - Poor academic performance • Left Program - Received maximum scholarship funding • Left Program - Transferred to a different S-STEM award • Left Program - Completed the S-STEM program

  22. Semester/Quarter Details

  23. Follow-Up Questions • When a student is marked as “Graduated”, a record will appear here to collect follow‒up questions

  24. Follow-Up Questions

  25. Main Menu, Data-Entry Status Report

  26. Submit Your Data • After you submit, you will have read‒only access to your data until next semester

  27. Submit Your Data • Banner on every screen, save buttons disabled • After you submit, we will review your data • We unlock awards before each semester • You may also unlock your data, if needed

  28. Unlock Your Data

  29. Offline Version in Excel • Read the instructions worksheet • Start with an up-to-date Offline Version • Save in "Excel 97-2003" format only • Do not delete or rename any students • Do not change the spreadsheet structure • Use "Paste Special… Text" or "Paste Values” • First 5 columns must match all worksheets • Columns marked with a * are required • Use the drop-down lists to enter values

  30. Offline Version in Excel • Student Demographics worksheet • One row per student

  31. Offline Version in Excel • Semester-Quarter Details worksheet • One row per student for each semester they participated

  32. Offline Version in Excel • Follow-Up Questions worksheet • One row for each graduated student

  33. Offline Version in Excel

  34. Offline Version in Excel

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