Revised GIM 13 Facilities & Administrative Cost Rates

1. Revised GIM 13Facilities & Administrative Cost Rates Presented by: OSP January MRAM 2012 Policy publication: January 16, 2012

2. Three Policy Changes • New Rate • Industry sponsored clinical trial is now 27% TDC • New Program Type • Research Affiliate Programs is 20% TDC • Fewer F&A Waiver Requests • Table of exceptions allowing use of lower F&A rate that DO NOT need a waiver form submitted • See next three slides

3. Waiver Requests • Only submit: • If rate is not published in the GIM • If your situation is not documented on the Exceptions List in the GIM • Submit Waiver Request form at the time of proposal (signed by PI, Dept, Dean) • Upload it to the eGC1 in the “Attachments for OSP” section • If approved waiver is different from the proposal, PI/Dept must update proposal

4. Exception List – Part 1 • A single project when less than $5,000 total cost over the life of the award • Transfer from another institution with a lower F&A rate on established project • The non-profit sponsor is listed in the new exceptions table in the GIM • The non-profit sponsor has a published policy: • on its website • in the official program announcement • on the sponsor-approved application forms

5. Exception List – Part 2 • UW has an established agreement with an affiliated organization which documents the application rate • A list of organizations and their rates will be added to GIM 13 • The Government sponsor has an approved F&A rate established by statute or in the official program announcement.

6. New Information Included • New Definitions Section • New Reference List - common non-federal sponsors and their capped F&A rates • New Reference Table - UW F&A rates and bases with specific SLU addresses • More Explanations and Examples – • List & definition of types of activity • Explanation of on-campus versus off-campus • Examples: • Applying both final and provisional F&A rates • Applying new F&A rates retroactively • Using split F&A rates

7. Other Changes New UW GIM Format GIM 22 Deleted – Primer on F&A calculation is now included in GIM 13

8. Other Resources F&A Rate negotiation process is documented on the MAA website Applying rates to sponsored project proposals – osp@uw.edu or contact your OSP Team Managing split rates using sub-budgets – gcahelp@uw.edu

9. Possible SAGE Suite Enhancements based on GIM 13 • Change to compliance question FG-2 regarding location of proposed work • Change to compliance question FG-3 regarding F&A costs reimbursed at lower rate than negotiated rate • Other ideas – please send to osp@uw.edu with subject heading “GIM 13 SAGE Enhancement”

10. New & Improved GIM 13 Arrives January 16, 2012 Same URL Current GIM will be replaced with the revised version on January 16th http://www.washington.edu/research/osp/gim/gim13.html

11. Outgoing Subcontracts TeamOSP Presented by: OSP January MRAM 2012

12. Team in Transition Meet the OSP Subcontracts Team! Manager- Brandon Alpert SC Administrator – Bethany Mason SC Coordinator – Tru Ambrose SC Coordinator – Debbie Emerson-Carter SC Coordinator – Bo Park SC Coordinator – Vivian Sun Program Coordinator – Adel Caberto

13. Team Goals New process revisions coming soon! + paperless - multiple emails to campus + transparency - redundancy + use of SPAERC/SAGE + streamline processes

14. Team Email Account ospsubs@uw.edu All OSP SC Teammates have access Use this email to send documents for new agreements, modifications or amendments Don’t use this email to ask general questions. Direct those to the SC Admin or GCC who contacted you.

15. More Changes Coming in 2012 Feedback and suggestions are always appreciated Send to bmalpert@uw.edu (Brandon)