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This article highlights the accreditation process of non-government entities with NDRMF, including the results, key takeaways, and areas of improvement.
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NDRMF Accreditation results for Non Govt. Entities Phase – I (Aug- Nov.18) • First call for Accreditation was floated on 2nd of August 2018 through NDRMF website. Due date for submission was 30th of August 2018 with subsequent proposals submission on 20th of September 2018. • Over all forty five (45) entities applied for accreditation with NDRMF. Subsequently evaluation process was initiated based on submissions from non govt. entities. • Out of forty five (45) only nineteen (19) entities qualified as accredited with NDRMF. Details are as follow: • The minimum threshold to qualify - overall score of 2.1 to 3.
NDRMF Accreditation results cont’d… • Accredited entities have been further assessed for risk identification in weak areas. Risk mitigation plan shall be executed with these entities to address the gaps before qualifying as FIPs of NDRMF. • During evaluation process certain gaps were identified in applicants submissions i.e. In Accreditation Criteria & Risk Assessment Proforma, answers were marked as “yes” without providing relevant documents. • Few examples are given for further clarity.
Procurement Management Criteria • D. Procurement Management • An entity has been evaluated in terms of its institutional strength/Capacity based on following procurement Criteria: • Regulatory Framework • Bidding Processes • Participation Processes • Evaluation and Award Criteria • Complaints Management/ Grievance Redressal Mechanism
Reference Documents Checklist The following is an exhaustive list of reference/supporting documents which the organization will invariably provide/submit with their application/request for accreditation
Key takeaways on Accreditation application documents submission order : Accreditation Application duly filled, signed and stamped with proper documents’ references. Concept notes submission Duly signed & filled reference documents Checklist. Reference documents i.e. policies/manuals/certificates/financial statements etc. in respective folders as per reference documents checklist
Organizational Structure , Legal & Regulatory Regime • A. Organizational Structure • Organizational Structure has been evaluated on following Criteria; whether the Organization have: • Defined roles & responsibilities of various departments? • Compliance with statuary requirements? • Defined Vision & Mission Statements • Registered with respective authority(ies)? • Reporting structures & Job Descriptions
Organizational Structure, Legal & Regulatory Regime • B. Legal & Regulatory Regime • Legal & regulatory Regime has been evaluated on following Criteria; Whether the Organization have: • Governing Board? • Defined roles & responsibilities of Board(s) and Executives /Management? • Terms of Reference for Board Committees? • Documented criteria for selecting, electing or replacing any Board Member? • Term of Board Member? • Role of Board in strategic planning, developing & approving policies, budgets and financial statements etc.
Organizational Structure, Legal & Regulatory Regime • Deficiencies in documents submitted by applicants • The main areas of deficiencies include; • defined internal communication mechanisms not in place • Policy and procedures (Operational) Manuals missing • Functions, roles & responsibilities of various departments • Samples of administrative forms not provided. • audit and other statutory reports, reviewed and approved by the Board/Council/Governing Management not provided • term limit exists for a person to complete/remain as member of the Governing Board/Council/ Body/Management not mentioned in the policy. • Proceedings of Governing Board/Council/Body/ Management meetings not provided
