Administration Code Training

1. New Highland Elementary May 7, 2014 Presented by Mrs. Gani Administration Code Training

2. To review the appropriate practices for the state assessment system as defined in the Administration Code for Kentucky’s Educational Assessment Program (703 KAR 5:080) Revised September 2009 • To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070) Revised February 2009 Purpose of This Training

3. Requires annual training for all individuals involved in any component of the state assessment • Annually read and comply with documents and manuals specific to the state-wide assessment • Training includes “documents and administration manuals specific to state-required assessment components” Appropriate Assessment Practices

4. Top Ten Signs We Are Too Focused On K-PREP

5. Training must be completed prior to any state required assessment administration • 703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment Appropriate Assessment Practices

6. “DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration.” “When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only.” Test Security

7. ACCEPTABLE NOT ACCEPTABLE • Using Kentucky’s Core Content for Assessment • Using released items • Signing of nondisclosure forms by noncertified personnel assisting with testing • Revealing any secure test item • Using secure test items to prepare students for assessment • Taking notes about or discussing the content, concepts or structure of any secure test item Test Security

8. ACCEPTABLE NOT ACCEPTABLE • Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.) • Copying of Alert Papers by DAC, BAC or school administrator • Saving student responses electronically to local drives or network drive • Reproducing secure test materials in any way • Access to electronic devices with wireless communication or imaging capabilities Test Security

9. ACCEPTABLE NOT ACCEPTABLE • Destroying student notes, rough drafts or scratch paper after testing • Visually scanning student response booklets for stray marks and “good faith effort” • Scoring of test items or rough drafts is not permitted • Reading student responses in entirety for “good faith effort” is not permitted Test Security

10. ACCEPTABLE NOT ACCEPTABLE • Distributing Test Administration Manuals (TAMs) to administrators or proctors prior to the testing window • Distributing tests in the order of the shrink-wrapped packages • Ensuring that reusable test materials are free of any marks made by past students • Making test booklets available to administrators or proctors prior to the testing window • Showing test items to anyone not administering the test • Leaving test booklets unattended outside of locked storage • Storing test booklets in a classroom without double-lockedstorage Test Security

11. Content information or strategies/processes cannot be displayed on any classroom surface, including clothing. Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment. Periodic tables and motivational-type posters may remain. Classroom Materials & Surfaces

12. What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing during testing? Testing EnvironmentACTIVITY ACTIVITY

13. Dictionaries & Thesauri for on-demand writing • Calculators as designated in the administration manual for that assessment • Refer to EXPLORE, PLAN & ACT manuals for acceptable calculators • Blank writing or graph paper, blank overlay sheets, and bookmarks which are free of content Acceptable Materials

14. Sharing calculators during testing session • Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc. • Having materials or information at the student workstation that was not sent as a part of the assessment Not Acceptable Practices

15. General Instructions “Do your best” “Stay on task” Assistance or Evaluative Comments “You can do better.” “You can write more.” Administration Practices 

16. Accommodations for assessment shall be consistent with a student’s current IEP, 504 Plan or PSP. • Accommodations for one student shall not interfere or influence the assessment of another student. • Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers. Students with Accommodations

17. Restroom breaks are allowed, if the student is monitored at all times. • Lunch Break • Tests should be scheduled to avoid lunch. • If lunch is unavoidable, it should be brought to the students in the testing area. • If there are too many students to bring lunch to the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion. Breaks During Testing

18. Do either of these classrooms display suitable arrangements for testing?Why or Why Not?

19. Seating Charts Seating charts, for both groups and/or individuals, are required for all state-required test administrations, reflecting students and adults in the testing room. Must be returned to the BAC following testing. Examples are provided on KDE’s website at www.education.ky.govand in Appendix A of this manual. Room Location Codes Room location codes should be bubbled on the student response booklet indicating the room where each student takes the test. Seating Charts

21. Student Honor Code A student honor code has been printed on the back page of the student response booklet. This process is one of the critical pieces of test security that was added to monitor appropriate administration of state-required tests. Students should be reminded of the importance of doing their own work and always putting forth their best effort. Test Administrators are to read aloud the student honor code and have students sign the honor code prior to the onset of testing. If the student refuses to sign, testing should move forward.

22. All students in the same grade level in the same school must be simultaneously assessed in the same content area. • Students that are absent should resume testing with their class in the section that the class is testing. • Example: A student that was absent for Part A and returns to school when Part B is being administered will take Part B with the class. Then he will take Part A in a makeup session later. Testing Schedules

23. Time Limits for each assessment must be followed per the administration manual. • Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day. Testing Schedules

24. If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section. • If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time. Student Illness – vs. – Appointment

25. Test Preparation

26. Test preparation or practice activities are not to be conducted instead of regular classroom instruction. • Teachers and other staff shall not be required to conduct test preparation or practice activities outside the normal work day. Test Preparation

27. Can include pre-writing requirement (type to be determined by the student) • Cannot require complete first drafts • Cannot include evaluative statements or grade assignments of test answers • Cannot give feedback until after test booklets are returned to the BAC or DAC Good Faith Effort

28. Shall be consistent with those applied within the regular curriculum or with the larger school program in general and attainable year round for student achievement. Rewards or Motivational Strategies

29. Follow School Food Services Guidelines and local and state boards finance policies. • Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives. • ESS funds shall not be used for test preparation. • Donations from individuals, businesses, parents or school staff can be used for student incentives. Funding of “Rewards”

30. Those providing accommodations must be trained in Administration Code and how the student uses accommodations. • Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations Inclusion of Special Populations

31. Students in program have primary ownership of assessment pieces • Yearly training for administration is required • Alternate Assessment components are secure materials • Altering results of Alternate Assessment components is prohibited Alternate Assessment

32. III. Violations of the Administration Code for Kentucky’s Educational Assessment Program

33. All allegations, or perceived inappropriate testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC). • If the DAC is the one not following proper procedure and does not correct or report the situation, a call or e-mail can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person. Reporting Allegations

34. Alleged Testing Violation Process

35. TEST TAKING VIDEO