Upper Clapton Football Club

1. Upper Clapton Football Club Founded 1879 for the purpose of playing Rugby Union Season 2009 - 2010 Plan to THRIVE not just survive Plan to THRIVE not just survive

2. Season 2009 – 2010 has been one of the most difficult periods in the Clubs history • There have been many challenges on the playing and the running of the Club • So what are we doing to improve things • Seal of Approval, more details later • Develop & Streamline the Management Structure Upper Clapton Football Club Plan to THRIVE not just survive

3. UCFC Current Operating Model Upper Clapton Football Club Plan to THRIVE not just survive

4. Current Officers of the Club: • The President – Steve Slade • The Honorary General Secretary – Kevin Hewitt-Devine • The Honorary Treasurer – Richard Myson • The Assistance Secretaries x 2 – Andrea Fearne & Iain Brown • The Chairman of the Playing Committee – Colin Tucker • The Club Captain (if elected) – Lee Garwood • The Chairman of the Youth Committee – Steve Ferridge • The Chairman of the Bar – Steve Prosser Upper Clapton Football Club Plan to THRIVE not just survive

5. New Operating Methodology: • Board of Management - meet monthly • 5 key functions, Playing, Finance, Operations, Development & Facilities • Integrate Youth & Mini section into BOM • Management Teams (supporting 5 key functions) - meet monthly and report to Board of Management • General Committee – meet quarterly to review key decisions put forward by Board of Management and Management Teams • NB: The aim is for all committee members to be part of a Management Team • Only change to the Club Constitution is to appoint a Chairman Upper Clapton Football Club Plan to THRIVE not just survive

6. The Chairman – to be elected at AGM • The role: • The Club Chairman shall chair meetings of the Board of Management and • assist and direct in the strategic future running and operation of the Club • Activities: • Chair Board of Management meetings • Set agenda and control discussions in club meetings • Make decisions in consultation with other officers and General Committee • Play and executive role as the principle officer throughout the year • Plan ahead and be prepared to delegate • Act as a conciliator between 2 parties trying to resolve a disagreement • Act as point of reference for external agencies in conjunction with the • Secretary • Ensue all sub committees (BOM) meet regularly Upper Clapton Football Club Plan to THRIVE not just survive

7. Upper Clapton Football Club UCFC Youth and Mini Committee 2009 – 2010 Playing & Development, Operations and Finance

8. Upper Clapton Football Club

9. Playing & Development • Decision to withdraw from Essex League 1 • Results to date; • 1st team played 19 games & won 9 • 2nd team played 13 games & won 9 • 3rd team played 15 games & won 14 • Youth Teams: building success year on year • U7, U8, U9, U10, U11, U12, U13, U14, U15, U16 & Colts • Strategy: • Improve current playing standards at all levels • Increase playing membership • Establish an effective academy system to support the growth of rugby in schools and the local community – Schools Links • Develop plan for player and coaching development • Integrate junior and youth into ‘the Club’ • Build policies and processes to support these five main objectives • Reapply to join Essex League 2 season 2010/2011 Upper Clapton Football Club Plan to THRIVE not just survive

10. Finance & Funding • Build an effective organisational structure which will enable us to: • Deliver information in a timely fashion to enable informed decisions to be made • Deliver solutions quickly in line with the targets of the club • Adapt to change effortlessly • Improve financial standing in terms of cash and operation surplus • Set targets and plans for the long term and short term, • Including specific objectives and actions Upper Clapton Football Club Plan to THRIVE not just survive

11. Operations & Governance • Build upon the relationship we have with the RFU, Middlesex and Essex Rugby Unions • Build an effective organisational structure which will enable us to: • Improve the operational performance of the club • Improve financial standing • Improve and develop policies and processes to support the club going forward i.e. • Club & ground hire • Membership • International Ticket allocation • Marketing • Licensing, insurance, health & safety Upper Clapton Football Club Plan to THRIVE not just survive

12. Development, Marketing & Communication • Build policies and processes to support: • The improvement of adult, youth & mini playing standards at all levels • The improvement of coaching standards at all levels • RFU Seal of Approval Accreditation • Develop sponsorship plans that provide benefits for the club and the sponsor • Implement Shirts Sponsorship deal to cover all age groups • Establish long standing relationships with schools, colleges and local community • Develop a social environment to encourage greater use of the club facilities • Build an effective organisational structure which will enable all sub committees to work effectively to: • Deliver solutions quickly • Adapt to change effortlessly • Improve financial standing • Improve communication with all Club Members via monthly News Letters and via the Club Website Upper Clapton Football Club Plan to THRIVE not just survive

13. Facilities • Develop long term strategy and implement action plan to improve current ground and house facilities • Build policies and processes to support the safety and wellbeing of all people that use the club facilities – risk assessment and management • Build an effective organisational structure which will enable us to: • Maintain the Club effectively and within budget • Maintained the grounds effectively and within budget • Improve financial standing • Develop a social environment to encourage greater use of the club facilities Upper Clapton Football Club Plan to THRIVE not just survive

14. What is Seal of Approval? • RFU Whole Club & Mini and Youth Seal of Approval accreditation • The programme was introduced in 2002 as a method of examining, maintaining and • improving the provision of rugby • The accreditation aims to recognise the effort and achievement of those clubs that reach, • maintain and improve on the required standards of quality ,safety and effectiveness • Clubmark accreditation Sport England Clubmark Scheme • Additional funding and assistance from the RFU and other sports and business • organisations • Attract new players, coaches and parents • Our aim is to be awarded the highest accreditation possible • Aim to present our first draft to the RFU by the end of March 2010 Upper Clapton Football Club Plan to THRIVE not just survive

15. Plan to THRIVE not just survive workshop key goals and objectives: • Assign roles and responsibilities √ • Implement operating structure √ • Define and document responsibilities √ • Document and circulate our strategy – to be actioned March 2010 • Review and document business plan for each area of responsibility – ongoing • Implement playing policy – being worked on • Improve playing standards – being worked on • Increase turnover – being worked on • Increase Club usage (internal and external) - ongoing • Integrate junior and youth into ‘The Club’ – ongoing • Focus on the “HOW TO” and begin to DELIVER! Upper Clapton Football Club Plan to THRIVE not just survive

16. Question Time Upper Clapton Football Club • END Plan to THRIVE not just survive