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IEEE 802 Plenary Session Report - Vienna 2019

Comprehensive report from Jon Rosdahl at Qualcomm on meeting logistics, venue info, event conduct guidelines, and session schedules for the IEEE 802 Plenary Session in Vienna, July 2019.

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IEEE 802 Plenary Session Report - Vienna 2019

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  1. Jon Rosdahl, Qualcomm 1st Vice Chair Report - July 2019 - Vienna • Date: 2019-07-15 Authors:

  2. Jon Rosdahl, Qualcomm Abstract • Agenda Items for 1st Vice Chair – • M3.3 II Other WG meeting plans • M3.4 II Meeting room locations • M3.5 II Meeting registration • M3.6 II Recording attendance • M3.7 II File server • M3.8 II Breakfast, breaks, Social logistics • M3.9 II Next Session reminder • Friday: F3.1.1 II WG Straw Poll regarding this session location F3.1.2 DT Future venues status and discussion

  3. Jon Rosdahl, Qualcomm 802.11 First Vice Chair Report Monday– 802.11 Opening Plenary

  4. Jon Rosdahl, Qualcomm Event Conduct and Safety Statement • IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support IEEE’s core mission of advancing technology for humanity. Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events.

  5. Jon Rosdahl, Qualcomm Event Conduct and Safety Statement • IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others. • IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to onsite staff, security or venue personnel, or toeventconduct@ieee.org.

  6. Jon Rosdahl, Qualcomm M3.3 Other WG meeting plans • 802.1802.3802.11802.15802.18802.19 • 802.21802.24802.22 • Only Wireless Groups here this week, 802.1 and 802.3 meet next week. • Treasurer Report: EC-19/0075r0 • Patent policy (in IEEE-SA bylaws), patent policy (slide set), and antitrust guidelines

  7. What you need to know about the IEEE 802 Plenary Session July 14-19, 2019 Vienna, Austria

  8. Who is Meeting Where and When • Scheduled Sessions • http://schedule.802world.com/schedule/schedule/show • Meeting Space Maps • Map Page: http://802world.org/plenary/meeting-map/ • How to read room numbers on schedule • IEEE 802 will be using 3 Levels of the Austria Center Vienna • Level 1, Level 0, Level -2 • Room Numbers listed with the level first and room second. • Example: Monday 13:30-15:30 802.21 Media Independent Services 0.51 • Subway Stop for Austria Center Vienna • Underground line U1 (red) • U1 station Kaisermühlen, VIC • Exit Schüttaustrasse • SUBWAY MAP: https://www.wienerlinien.at/media/files/2018/svp_281610.pdf

  9. Where to Attend Sessions, Pick Up an Event Name Badge and Log Session Attendance • Austria Center Vienna Bruno-Kreisky-Platz 1A-1220 Wien • Name Badges, Registration and Event Information • Registration desk just to the left of the Main Entrance, Level 0 • Sunday July 14th 5:00 PM – 8:00 PM • Monday July 15th – Thursday July 18th 7:30 AM – 5:00 PM • Friday July 19th 7:30 AM – 12:00 PM • Registration Website • https://www.regonline.com/registration/Checkin.aspx?EventId=2560502 • Attendance Tool (IMAT) • https://imat.ieee.org/my-site/home

  10. Internet - Meeting Network • Meeting Space Network • Austria Center Vienna IEEE 802 Meeting Space and Break Areas • SSID: IEEE802 • Password: ieeeieee • Wireless Encryption Protocol: WPA2 Pre Shared Key • Meeting Space Network Help • To the left of the Main Entrance on Level 0 • Linespeed Staff will be available • IEEE 802 Business Lounge with Meeting Space Network • To the left of the Main Entrance, Room 0.30 on Level 0 • Open to all for comfortable networking during the day.

  11. Getting Something to Eat and DrinkAttendee Food and Beverage Breaks AM Coffee/Tea Break • Monday – Thursday • 10:00 AM – 11:00 AM PM Coffee/Tea Break w/snacks • Monday – Thursday • 3:00 PM – 4:00 PM Foyer E and Foyer F, Level 0 Lunch Service • Monday – Thursday • 12:00 PM– 1:30 PM Friday Lunch Service • For attendees of Friday Meetings • 12:00 PM– 1:30 PM Main Entrance Hall, Level 0 Food and Beverage for Registered Attendees Only Please

  12. Request for information from 802 Plenary WG Attendees • We need to try to get an accurate count to prepare for the Breaks and Lunch on Friday. • During your WG Opening Plenary, we need to determine how many will be staying to attend the 802 EC Closing Plenary, the 802.11 Closing Plenary and/or the 802.1 " IEC/IEEE 60802" meetings on Friday July 19. • Please report back to Jon by end of day Monday July 15 • Questions to Ask: • If you be at one of the three meetings on Friday ( 802 EC Closing Plenary, the 802.11 Closing Plenary or the 802.1 " IEC/IEEE 60802" meeting ) will you participate (eat/drink) : • with the AM Break? • with Lunch? • with the PM Break? Please report all three numbers as it will effect our guarantees for F&B expenses for Friday.

  13. Audio Visual If you have any difficulty with the projectors, screens, or microphones in your meeting room kindly contact: Face to Face Events staff at the Registration & Information Desks OR Email: dawns@facetoface-events.com Skype: dslykhouse

  14. Tourism Information • Tourism Vienna Austria Website https://www.wien.info/en • Interactive Map Vienna https://www.wien.gv.at/stadtplan/en/ • Restaurants https://b2b.wien.info/en/destination-guide/dining-shopping • Vienna City Card https://www.wien.info/en/travel-info/vienna-city-card • Purchase Vienna City Card Online https://www.viennacitycard.at/index.php?lang=EN • Vienna City Card App https://www.wien.info/en/travel-info/vienna-city-card/city-card-app

  15. Public Transportation Vienna's public transport network of five subway lines, 28 tram lines and 129 bus lines bring you quickly and reliably to your destination. Public Transportation Information https://www.wien.info/en/travel-info/transport • Public Transportation TicketsThe tickets are valid in all trams, buses and subways. Each stamped single ticket is valid up to the destination, including multiple transfers.Single ticket: € 2.40 (Children € 1.20) • 24-hour Vienna ticket: € 8,00 48-hour Vienna ticket: € 14,10 72-hour Vienna ticket: € 17.10 • Vienna weekly ticket : € 17,10 valid Monday to Monday at 9.00 am • Single tickets are also available in trams with a surcharge for € 2.60 (children: € 1.40). They are valid for one ride including transfers. Children up to six years of age travel for free.  • Tickets are available at:* the multilingual ticket machines (subway stations)* all advance sales points and the online shop of the Vienna Lines* most tobacco shops* Mobile phone ticket, which can be used to buy Vienna day tickets and single tickets

  16. Meeting Planner Contact InformationFace to Face Events Event Office(s) Meeting Planner Direct Dawn Slykhouse Mobile # 1 (408) 594-1342 Email: dawns@facetoface-events.com Skype: dslykhouse Lisa Ronmark Mobile # 1 (604) 316-4947 Email: lisa@facetoface-events.com Skype: lisa.ronmark Requests/Inquiries/Schedule Updates 802info@facetoface-events.com • Meeting Planner Office • Suite F, Level 0

  17. Emergency Information In the Austria Center Vienna there is an Emergency Attendant Office, located near E Hall 2 on Level 0. The room is marked with a red +. In case the worst should happen, here are the most important telephone numbers in Vienna. • Fire service: 122 • Police: 133 • Ambulance / rescue: tel. 144 • Emergency doctor: tel. 141 • European emergency: tel. 112 • Vienna Med doctor's hotline for visitors (0-24): tel. +43-1-513 95 95 • Evening and weekend dental service (taped service): tel. +43-1-512 20 78 • Evening and Sunday drugstores (0-24): tel. 1455

  18. 2019 Future Sessions • 2019 Future Sessions • September 15-20,  Marriott Hanoi, Hanoi, Vietnam • November 10-15, Hilton Waikoloa Village, Kona, HI, USA

  19. Jon Rosdahl, Qualcomm Online Calendar Schedule • The WG meetings can also be added to your calendar. • 802.11 WG meeting calendar is here: http://schedule.802world.com/ics/show?group=11 • Other WGs and the 802 EC calendar are also available. • Note: the schedule on this calendar will be updated as will IMAT.

  20. Jon Rosdahl, Qualcomm M3.6 II Meeting registration

  21. Jon Rosdahl, Qualcomm M3.7Recording attendance • It is a requirement that attendees record their participation at an 802.11 session and declare their affiliation. This record is usually made using the IMAT attendance system. • If you wish to participate without recording attendance, send an email per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain 802.11 voting membership using this method. • You must record 75% attendance of required 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership • You need a single IEEE-SA web account • The IEEE SA web account requires a working email address • do not remove your email address from the account • Use the email address associated with that web account when registering attendance • If you change email addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly • Record attendance using this URL:IMAT.IEEE.ORG/

  22. Jon Rosdahl, Qualcomm M3.8 Local File Document Server information Links for Attendance, Documents, Registration and information about the session can be found at ieee802.linespeed.io (we recommend creating a bookmark). Accessible from the Local Wi-Fi network: SSID: IEEE802 -- Password: ieeeieee

  23. Jon Rosdahl, Qualcomm 3.9 Next Session reminder • Next Interim Session: • Sept 15-20, 2019 • Marriott Hanoi, Hanoi, Vietnam • Registration, Hotel and Event Information, including Visa information: http://www.mtgevents.com/au/ieee2019/ • Thanks to those that booked hotel before July 11th. • Now remember to go Register! • Next 802 Plenary: • November 10-15, • Hilton Waikoloa Village, Kona, HI, USA Registration is open to open First part of August

  24. Jon Rosdahl, Qualcomm Agenda Items: 2.5 – Announcements 5.1 – Room Change Reports 802.11 Mid-Week Plenary

  25. Jon Rosdahl, Qualcomm W5.1 Room Change Requests • Release: • Additions:

  26. Jon Rosdahl, Qualcomm Agenda Items: 3.1.1 – Straw Poll 3.1.2 -- Future venues status and discussion 802.11 WG Closing Plenary

  27. Jon Rosdahl, Qualcomm F3.1.1 -Straw Poll regarding this meeting location • Straw Polls: • How many people would like to come back to this venue? • Yes -- No

  28. Jon Rosdahl, Qualcomm F3.1.2: Future Venue Insight • 2019 Future Venues • September 15-20,  Marriott Hanoi, Hanoi, Vietnam • November 10-15, Hilton Waikoloa Village, Kona, HI, USA

  29. Jon Rosdahl, Qualcomm References • Plenary Meeting Status File: EC-16/66r8 • https://mentor.ieee.org/802-ec/dcn/16/ec-16-0066-08-00EC-802-plenary-future-venue-contract-status.xlsx

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