Mrs. Jan Moreno Extramural Agreements Specialist South Atlantic Area

1. Grant Workshop March 19, 2010 Mrs. Jan Moreno Extramural Agreements Specialist South Atlantic Area Dr. Deborah Brennan Area Director South Atlantic Area Dr. Karl Narang Associate Area Director South Atlantic Area Mr. Gerald Brunson Acting, Deputy Area Director South Atlantic Area

2. My Goal • We know • Time and money spent on promoting group trust and rapport is not only a good business practice - it's a profitable investment • Provide • Outstanding Customer Service • Because • You (my customers) will want to do business with me • if you trust that I will treat you fairly, with courtesy • I will do every thing possible to resolve any situation and • I will treat you with honor and integrity • Therefore • Teamwork ensures you my customers aren't duplicating efforts • which costs both time and money • We all must be committed to protect and preserve each others trust

3. Table of Contents • Sequence of Events • ARIS • Indirect Program Support Costs (IPSC) • Grant Proposals • Approvals • Submission • Steps • Budget • Grants.Gov • Got An Award…what’s next?

4. Sequence of Events ARIS Incoming Agreement • Approvals • Research Leader • Laboratory Director (if applicable) • Area • National Program Staff • All approved before applying at Grants.Gov or • Submitting through University PI • Proposal • Letter of Commitment/Intent • Award Notice • ARIS update & AIMS • ADO • negotiation & execution of agreement

5. Indirect Program Support Costs (IPSC) • IPSC • Costs incurred at the Headquarters • Agency overhead • Assessed on all incoming funds over $5,000 • 10% of the total incoming amount

6. Grant Proposals • You can not submit a grant proposal without: • ARIS approval • RL • LD (if applicable) • AREA • NPS • Submitting a grant proposal to a funding organization • via Grants.Gov or Mailed • Without Area and Agency approval is unacceptable

7. Steps for Submission • ARIS • Incoming Agreement • Approved • Develop/Complete Proposal Package • IPSC • 10 % total incoming funds • Proposal Package Reviewed • PI or Co-PI • Submit via Grants.govor • Via University PI

8. Steps for Submission • Letter of Commitment (LOC) • Institutions of the Lead PI require the LOC and • Sometimes a Sub recipient Commitment Form • LOC are sent to: • the institution’s sponsored programs office • some are submitted to the Lead PI • Who will sign the LOC? • If you are the co-PI on a grant proposal • ADO • LOC is signed upon ARIS approval • SY will provide the LOC to Cooperator

9. Steps for Submission • Submitted your proposal via • GRANTS.GOV • If funded notify • Unit Secretary • Administrative Officer • ADO, Jan • If not funded notify • Unit Secretary • To un-fund the Incoming Agreement

10. Budgets • Indirect Program Support Cost (IPSC) • Gross Agreement Amount • IPSC Rate - 10% • Net Agreement Amount • IPSC Rate - 11.111% (equivalent to 10% gross rate) • In ARIS you must disclose co-PIs • Q: Is the work to be performed In-house or Extramural or Both?  • You select Both and then under “Non ARS Performing Institutions” list each cooperator (sub-applicant)

11. GRANTS.GOV • E-Biz POC • Jan Moreno • Each SY can be designated as the “Authorized Organization Representative” (AOR) • As AOR you will submit your own grant proposal • Via Grants.Gov

12. GOT AN AWARDWhat’s Next? • Notify • Unit Program Assistance and • Administrative Officer (AO) • Update ARIS/AIMS • Incoming funds >$25,000 • Add 416/417 and AIMS • Incoming funds <$25,000 • Add AIMS • Post-Award Approval • RL, LD, AO, Area, ADO

13. GOT AN AWARDWhat’s Next? • ADO pulls packet • If an ARS SY is PI • Awarded 424 • Copy of proposal • AIMS • If an ARS SY is Co-PI • Sub-award from the Cooperator • University • Copy of proposal • AIMS • ADO • Final negotiation • Signature • Give to Budget and Fiscal Office (BFO) • Post funding and • Fully executed copy sent to Administrative Officer