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Your Brokers’ New Brokerage Management System

Your Brokers’ New Brokerage Management System. How to Help Them Migrate with Minimal Pain. Scenes from a Typical Conversion. Project Management => Success !. Expect fear of change Communicate often and openly Plan the Work / Work the Plan. The Foundation.

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Your Brokers’ New Brokerage Management System

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  1. Your Brokers’ NewBrokerage Management System How to Help ThemMigrate with Minimal Pain

  2. Scenes from a Typical Conversion

  3. Project Management => Success ! Expect fear of change Communicate often and openly Plan the Work / Work the Plan

  4. The Foundation REI’s Franchise Management System does this for you and your brokers: Pre-loaded rosters New agent ID (account) numbers REI, RD, and BO operations supported

  5. The Components PlanetRE Compliance PlanetRE Money Financial System (various)

  6. Prepare Your Brokers Show a demo Support their project leader Allow each one a month to convert

  7. Show a Demo From RealtyExecutives.com Log into Executive Access, click on the “YOU” tab, then select “Broker Resources” or join a biweekly live webinar Contact: Gary Rector 800-252-3366 garyrector@realtyexecutives.com

  8. Brokers’ Tasks • Form small project team • Watch demo & attend training • Prepare data • Practice / Test • “Flip the Switch” • Train agents

  9. Typical Broker’s Team Depending on company size: Brokerage staff Accounting staff Sales office staff A few agents Choose and support a strong leader

  10. Prepare Data Compliance: Verify rosters All document boilerplates Transaction types, Property types Know the Workflow

  11. Prepare Data Money: Commission Plans Billable Fees and Expenses Pre-tax / Taxable Current Balances

  12. Practice and Test Use real contracts and data to practice Enter a representational sample Every team member should participate Verify that results meet expectations

  13. Close the Old System Best done after-hours Stop entering data into old system Make a backup, save it off-site Load New System

  14. Load New System Provide Money transition data (To be loaded by Tech Support): Commission Balances AR Balances

  15. Go Live DO NOT run parallel with old system No agent use during this period (maybe 1 week) Take lots of notes!

  16. Debrief and Review Get answers to any questions Discuss mistakes made Discuss what was done right What should be done differently? Share experiences with us!

  17. Train the Agents (Compliance Only) Train a few at a time Train a tech-savvy group first Let the results speak for themselves Control rumors and misinformation

  18. Example Calendar S M T W T F S On your marks! TRAINING >>>>>>>>>>>>>>>>>>>>>>>>>>>>> Get ready… DATA PREP, ENTRY, and VERIFICATION >>>>>>> CLOSE OLD SYSTEM Get set… PRACTICE >>>>> review PRACTICE >>>>> Lose sleep… GO! >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Ready to train agents DEBRIEF >>>>>>>

  19. Getting Support • Before and during project • Gary is point of contact and coordinator • PlanetRE staff • REI IT staff • After conversion is complete • REI IT staff • PlanetRE support desk

  20. Interfacing with Financials QuickBooks Lone Wolf Other (Peachtree, Solomon, Great Plains,…)

  21. Interfacing with Financials Data File PlanetRE Broker’s Financial System Extract Load

  22. Signing UpYour Brokers Demonstrations are free. Startup fees include training. Billing depends on franchise plan. Contact: Jane Stegall 800-252-3366 janestegall@realtyexecutives.com

  23. Questions andDiscussion

  24. Thank you for your kind attention!

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