On-the-Job Training National Emergency Grant Project (OJT/NEG Project)

1. On-the-Job Training National Emergency Grant Project(OJT/NEG Project) Webinar & Roundtable Discussion Thursday, April 14, 2011

2. Agenda • Part I: OJT/NEG Project Updates • Introductions/Housekeeping • OJT/NEG Project Status Report • Changes to OJT/NEG Project forms • Changes to OJT/NEG Project Policy • General Reminders • Q & A • Part II: Roundtable Discussion Topics covered assume working knowledge of OJT/NEG Project, forms, and processes.

3. Part I: Webinar Features • Teleconference lines will be muted during first part of the session • During first part, periodic breaks for Q & A • During second part, all lines will be open for discussion • Interacting with the presenter • Use the “Chat (Q & A)” Pod to post your questions or comments • Questions will be addressed either during presentation or during open discussion • Download today’s materials • All of the materials presented today are available for immediate download: • Go to “File Share 2” on left side of screen • Select the file you would like to download (today’s powerpoint presentation is called “OJTNEGProject_Webinar_4.14.11”) • Click “Save to my computer” • Follow directions • Powerpoint and other materials will be available on OJT Website by Monday, April 18th: http://www.massworkforce.org/ojt/

4. Part I: Roll Call Berkshire Boston Bristol Brockton Cape & Islands Central Mass Franklin/Hampshire Greater Lowell Greater New Bedford Hampden Lower Merrimack Valley Metro North Metro South/West North Central North Shore South Shore DCS WELCOME!

5. Part I: OJT Resources • Massachusetts OJT Website: http://www.massworkforce.org/ojt/ • Training documents (past & present) • Links to policies and forms • OJT outreach materials • MassWorkforce Issuance #10-92: On-the-Job Training/National Emergency Grant Project (OJT/NEG Project) • Attachment A: Operational and Administrative Guidance • Attachments C – N: OJT Forms • Upcoming: • Updated OJT/NEG Project Policy (MassWorkforce Issuance #10-92)

6. Part I: Status Report OJT Development Statewide (as of 4/13/11)

7. Part I: Form Changes • New Change • OJT-Pre-Contract Form (Attachment E) • Review form in detail momentarily • Recent Changes • Employer Eligibility Checklist (Attachment D) • Updated links to debarment list on Employer Eligibility Checklist and Guide • OJT Contract (Attachment F) • Added stipulation that employers will not be reimbursed for trainee paid time off. • Employers must still pay trainees same as other employees.

8. Part I: Revised Pre-Contract Form OJT Pre-Contract Form Changes (Attachment E) • Background • DOL wants trainee skill gap to be documented • MOSES & training justification form not cover all the required information • Consistent forms and documentation statewide • New Features • Skill Gap Analysis section • Specification of OJT position, SOC#, and SVP Level • Career Center and Trainee sign-offs

9. Part I: Revised Pre-Contract Form • Download this Form: • Go to “File Share 2” on left side of the screen. • Select the document called “PreContractwSkillsGap.doc” • Example can also be found on MA OJT website.

10. Part I: Revised Pre-Contract Form • Pre-Contract Example • Fictionalized version of the new OJT Pre-Contract form. • You can download the example version by going to “File Share 2” on left side of the screen. The document is called “PreContract_Guide.doc” • Document will also be on Massachusetts OJT website. Contact Information Section is the same as in the previous Pre-Contract form

11. Part I: Revised Pre-Contract Form • On-the-Job-Training Details section is similar to previous version. • Now requiring: • OJT Position Title • O*NET SOC # • O*NET Job Zone • SVP Level 3. Staff sign-off is also required

12. Part I: Revised Pre-Contract Form • Skill Gap Analysis • Required Skills for OJT Position • Use OJT job description and draft training plan to determine skills needed for the position. • List skills required for the position that that are pertinent to on-the-job training (even ones you know the trainee possesses). • Skills can include abilities, knowledge, experience.

13. Part I: Revised Pre-Contract Form • Candidate Skill Level • Indicate the candidate’s skill level by checking one of the boxes: • “Unskilled” = the candidate has very little to no experience. Training will be required for this candidate to gain proficiency. • “Some Skill” = the candidate has some familiarity with the skill/topic. Some training will be required for this candidate to gain proficiency. • “Skilled” = candidate possesses this marketable skill. No training is required.

14. Part I: Revised Pre-Contract Form • How Skill Level Determined • Indicate how you know the candidate has this skill: • “Self Attestation” = this is what the candidate reports and may be difficult to substantiate through other means. • “Assessment Results” = the skill is determined by some diagnostic tool (e.g. standardized test) • “Other” = other means to determine how the skill level was ascertained. When selecting this option, please indicate which “other” method was used.

15. Part I: Revised Pre-Contract Form • Notes/Explanation • Provide additional information to support skill level determination. Be specific. • This information may be helpful for the employer in determining the match to the OJT position.

16. Part I: Revised Pre-Contract Form OJT Candidate sign-off

17. Part I: Revised Pre-Contract Form • The Primary Operators will require the new OJT Pre-Contract Form for all new OJT paperwork submissions starting Monday, April 18, 2011. • OJT Pre-Contract forms already submitted and approved will not need to be re-submitted. • Signed originals can be kept in the local area files. Teleconference lines are open

18. Part I: Policy Changes • OJT/NEG Project Policy Change • Rapid Response voucher amounts have been increased to $3300 each (same as NEG vouchers) • Each area is still guaranteed two NEG vouchers until April 29th, 2011. • After April 29th, all vouchers and training funds will be available on a first-come first-served basis until grant money runs out. • Areas who have received $1500 Rapid Response voucher will be given the increased $3300 amount (contact your Primary Operator) • Trainee eligibility requirements still apply (see next slide) • The Primary Operator determines which voucher your area will get • The OJT/NEG Project Policy will be updated to reflect these changes soon.

19. Part I: Policy Changes Teleconference lines are open for questions

20. Part I: General Reminders (MOSES) Remember to add the “OJT” prefix to the name of the Employer as a Training Provider

21. Part I: General Reminders (MOSES) • Remember to add the “OJT” prefix to the name of the OJT course name • The name of the course should be the “OJT” + the name of the OJT position

22. Part I: General Reminders (MOSES)

23. Part I: General Reminders (MOSES)

24. Part I: General Reminders (MOSES) Don’t forget to indicate the wage subsidy when making the enrollment!

25. Part I: General Reminders (MOSES) • Case Plan Tab/ Assessment • Complete “Labor Market for Skills” section. • Use LMI information that relates to the OJT position.

26. Part I: General Reminders (MOSES) Summary of what to include in the Labor Market Skills Box: • Use local area labor market information that can be documented from a reputable source and annotate the information source. • Explain why the customer can’t find work locally i.e. the customer has: no work history; has no or obsolete job skills; the industry or occupation that the customer has skills in is no longer available. • Explain why after the job training the outlook for finding local area employment in the occupational job that the person has trained for would be good. • Hint: When conducting labor market research also look for wage information.

27. Part I: General Reminders (MOSES) • Case Plan Tab/ Training Justification • All aspects of the Training Justification must be complete. • Complete with information relevant to the OJT. • Be sure to include how the OJT will benefit the job seeker

28. Part I: General Reminders • Additional Points of Clarification: • The OJT must start the first day of employment • Employers should not hire candidates before the start of the OJT • A candidate meets the “long-term unemployed” requirement if s/he has experienced at least 22 weeks of unemployment by the start of the OJT • “Entered employments” are counted after the OJT ends and the (former) trainee is working under unsubsidized employment • Employers must submit attendance & payroll records with their training reimbursement invoice • All candidates must meet the WIA Dislocated Worker eligibility requirements to be eligible for the OJT/NEG Project, regardless of funding source (NEG and Rapid Response -- see next slide)

29. Part I: General Reminders Teleconference lines now open for questions

30. Part II: Roundtable Discussion • Provide opportunity for local areas to talk to each other about OJT • Share ideas and promising practices • Discover ways to streamline or improve the OJT/NEG Project • Feel free to address each other, not just the presenter

31. Part II: Roundtable Discussion • Lines are open, please join the discussion: • State name and Career Center/WIB • If there is background noise, please place phone on mute

32. Part II: Roundtable Discussion • What outreach strategies have you employed to attract interested employers? • How has your area organized internal communication with Career Center/WIB staff to accomplish all tasks related to OJT development? • What is your method for finding appropriate matches to available OJT positions? • Any other questions for your colleagues around the state? • Any recommendations for your colleagues around the state?

33. Contact Information Regional Employment Board of Hampden County David Cruise OJT Coordinator (413) 755-1362 dcruise@rebhc.org Greater New Bedford Workforce Investment Board Donna Ramos OJT Coordinator (508) 979-1504 x13 dramos@gnbwib.org Boston / Central Office: Cheryl Scott OJT/NEG Project Manager (617) 626-6107 cscott@detma.org