www.gsa.gov/cooperativepurchasing May 2010

1. Cooperative Purchasing Program www.gsa.gov/cooperativepurchasingMay 2010

2. Agenda • Cooperative Purchasing Basics • Customer Benefits • Product and Services Snapshot • Recommended Ordering Procedures • GSA Online Acquisition Tools and Assistance • Other GSA State and Local Programs • Points of Contact

3. Cooperative Purchasing Basics

4. Federal Statutory Authority: ---------------------------------------------------------------------------------------------- Section 211 of the e-Gov Act of 2002 authorizes State & Local Governments to purchase Schedule 70: Information Technology products, software and services through the introduction of Cooperative Purchasing. ---------------------------------------------------------------------------------------------- Public Law 110-248 of the Local Preparedness Acquisition Act,authorizes State & Local Governments to purchase: Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group under Cooperative Purchasing. ----------------------------------------------------------------------------------------------

5. Eligibility and Scope • Scope: • GSA Schedule 70: IT Products, Software and Services • Consolidated Schedule with IT Special Item Numbers (SINs) • GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response • Eligible Users: • The 50 states, All counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.

6. State and Local Participation • Voluntary • No obligation by state and/or local governments to use the schedule. • Contractors decide whether to accept orders from state and local governments. • Always Open for Use • Meet GSA Eligible Users Criteria • Have State or Local Authority • Granted by State or Local Entity

7. Cooperative Purchasing Exceptions • The following is a list of clauses in the GSA Schedules Program which do not apply to the Cooperative Purchasing Program: • Federal Prompt Payment Act – The Applicable State’s Prompt Payment laws take precedence • Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program • Patent Indemnity Clause – Applies to Federal Ordering Activities only • Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only

8. Customer Benefits

9. Why Should State and Local Government Use GSA? • Streamlined Acquisition Process • Determination of Price Reasonableness • Wide Selection of Products and Services • Low Administrative Costs • Direct Vendor/Customer Relationship • Further Price Reductions/Discounts • Continuous opportunity for competitive prices

10. Why Should State and Local Government Use GSA? • “Fair and Reasonable” prices determined • The GSA Schedule contract pricing is only a ceiling amount • The Schedules program always permits and encourages you to negotiate additional discounts on rates • Vendors’ past performance is carefully reviewed during the Schedule solicitation process • Suite of Online Acquisition Tools • State and Local preference programs are not waived or otherwise affected by Cooperative Purchasing

11. Established Blanket Purchase Agreements (BPAs) facilitate repetitive ordering Teaming between Schedule Vendors allows acquiring multiple offerings with a single order Streamlined Acquisition

12. THERE IS NO ADDITIONAL COST TO THE BUYER The Price You See is the Price You Pay! Low Administrative Cost

13. MAS Schedules Small Business Participation • 80% of Schedule contracts are held by small businesses • More than 40% of schedule sales are to small businesses • Agency orders count toward meeting Small Business Goals / Economic Development throughout municipalities in your state

14. Product and Services Snapshot

15. Sch. 70 - Wide Selection of Products and Services • More than 1 million IT products and services • More than 4,700 vendors currently on schedule • Complete lines of IT services and technical solutions • Vendor Catalogs may be found at www.gsa.gov/elibrary or by request from vendor

16. Software Software Hardware Hardware Services Services Overview – IT Schedule 70 • FY09 Sales • Total Sales: • $16.4 Billion • Software: • $1.9 Billion • Hardware: • $3.4 Billion • Services: • $11.03 Billion

17. Software Hardware Services IT Schedule 70 Cooperative Purchasing Sales Trend 548 377 298 Average Annual Growth in Total Cooperative Purchasing Sales Since FY03: 64% 240 140

18. IT Schedule 70 Products and Services You Need Schedule 70 - Special Item Numbers (SINs) SINDescription 132 3 Leasing of Product 132 4 Daily/Short Term Rental 132 8 Purchase of Equipment 132 9 Purchase of Used/Refurb. Equip. 132 12 Maintenance of Equip./Repair 132 32 Term Software Licenses 132 33 Perpetual Software Licenses 132 34 Maintenance of Software as a Service 132 50 Training Courses SINDescription 132 51 IT Professional Services 132 52 E-Commerce Services 132 53 Wireless Services 132 54 Commercial Satellite Communications (COMSATCOM) Transponded Capacity 132 55 Commercial Satellite Communications (COMSATCOM) Subscription Services

19. IT Schedule 70 Products and Services You Need SINDescription 132 60A Electronic Credentials, Not Identity Proofed 132 60B Electronic Credentials, Identity Proofed 132 60C Digital Certificates, including ACES 132 60D E-authentication Hardware Tokens 132 60E Remote Identity & Access Managed Service Offering 132 60F Identity & Access Management Professional Services 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program 132 62 HSPD-12 Product and Service Components

20. Sch. 84 - Wide Selection of Products and Services • Wide Variety of Security, Law Enforcement, Fire/Rescue, Protective Clothing products and services • More than 1,300 vendors currently on schedule • Complete lines of Security and Law Enforcement solutions (5 General Attachments) • A complete listing of Schedule 84 SINS and Vendor Catalogs may be found at www.gsa.gov/elibrary.

21. GSA’s IT Schedule 84 Features Schedule 84 Total Sales Volume (in Billions)

22. GSA’s IT Schedule 84 Features Schedule 84 Cooperative Purchasing Sales Volume (in Millions)

23. Schedule 84 – Attachment 1: Marine Craft • Boats, Engines, Trailers, Spare Parts & Accessories • Harbor/Waterfront Security Products & Services • Marine Craft Repair and Modifications to all type Marine Craft • Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront • Floating Marine Barriers, and Booms

24. Schedule 84 – Attachment 2: Firefighting • All types of Urban and Wildland Firefighting Equipment and Supplies • Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices • Fire Extinguishing/Suppressing Products • Breathing Air Equipment & Respiratory Protection Products • Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories • Aerial Search and Rescue and Aerial Firefighting Products

25. Schedule 84 – Attachment 3:Alarm & Signal Systems, Facility Management and Protective Service Occupations • Security Systems Integration/Design Services • Security Management and Support Services • Security System Life Cycle Support • Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems • Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services

26. Schedule 84 – Attachment 3:Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued) • Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, an other support and related categories.

27. Schedule 84- Attachment 4: Special Purpose Clothing • Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.

28. Schedule 84- Attachment 5: Law Enforcement Equipment and Services • Body Armor, Miscellaneous Personal Law Enforcement Equipment • Restraining Equipment, Canine Training and Handling Equipment, Search and Detection • Night Vision Equipment • Alcohol and Drug Detection Kits and Devices • Bomb Disposal and Hazardous Material Equipment

29. Green Products and Services • Lease, Rental or Purchase of Used or Refurbished IT Equipment • Energy Star Compliant and EPEAT Registered Hardware • Energy Reduction and Efficiency Software • E-Commerce Services that reduce Carbon Footprint and Reduce Travel Impact. • Professional IT Services related to Systems Integration, Data Consolidation Services and Virtualization (Cloud Computing). For more information, visit: www.gsa.gov/gogreen and www.gsa.gov/technology

30. Recommended Ordering Procedures

31. Recommended Ordering Procedures • Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions • State and local governments are encouraged to use GSA Schedule Ordering Procedures • Incorporate by referencing GSA Schedule terms and conditions • See Federal Acquisition Regulation (FAR) 8.4 • Each task order is a new contract among government, industry, and municipal government

32. Recommended Ordering Procedures • Source of Funding can be of any type allowed by the ordering agency • Contract Funding • Grant Funding • Schedule Vendors are required to accept Credit Card for payments equal to or less than the micro-purchase threshold ($3K) • Maximum Ordering Provisions give guidance for seeking further price reduction

33. Defining the Scope of Requirements Acquisition Research With GSA’s online tools, GSA Advantage! and e-Library Sending a Request for Quote (RFQ) to a Selected Contractor Evaluating Proposals and Making a Selection Using the GSA Schedule Contract as a Model Customers negotiate their respective contracts with the selected Vendor with mutually agreed-on modifications Paying the Contractor as per the contract agreement Receiving Products or Services from the Contractor Example Cooperative Purchasing Process

34. GSA Recommended Ordering Procedures (FAR 8.4) • At or below Micro-Purchase Threshold ($3K) • Transmit RFQ with SOW (for services) • Oral or written quotes and delivery instructions acceptable • Select a vendor and purchase • Vendors must accept Government purchase cards

35. GSA Recommended Ordering Procedures (FAR 8.4) • Above the Micro-Purchase Threshold ($3K & Up): • Develop A Performance-Based Statement of Work (SOW) for Services • Include in the SOW evaluation criteria to determine “Best Value” offer • Must seek at least three vendors and Evaluate Proposals in Accordance with Evaluation Criteria • Select the vendor that offers the “Best Value” • Government purchase card acceptance is not mandatory but strongly recommended

36. Best Value • Determination based on many factors; not limited to lowest price • Price Reasonableness • Technical Solution • Environmental Considerations • Past Performance • Delivery Date • Warranty • As Determined by Requiring Office

37. Schedule Related Procurement Methods • Blanket Purchase Agreements (BPA)FAR Part 13.303 • Simplified acquisition method that government agencies use to fill anticipated repetitive needs for supplies or services. • Contractor delivers commercial products or services according to a defined scope of work, for a firm-fixed-price. • Can incorporate non-conflicting terms & conditions • Can include contractor teaming • Can include additional pricing discounts • An Example of a BPA can be found at www.gsa.gov/bpa

38. Schedule Related Procurement Methods • GSA SmartBUY Strategic BPAs • SmartBUY BPAs leverage reduced prices and more favorable terms/conditions for enterprise-level commercial software (COTS).  • SmartBUY promotes greater standardization, improved configuration management, and more robust IT security. Each BPA is placed against an IT Schedule 70 contract. • Currently three SmartBUY BPAs available for use by State and Local Governments: • Information Assurance: Data at Rest Software • Enterprise Content Management • Situational Awareness and Incident Response (SAIR) • Complete information on SmartBUY BPAs can be found at www.gsa.gov/smartbuy.

39. GSA Online Acquisition Tools and Assistance GSA Cooperative Purchasing GSA.gov GSA State and Local GSA Schedules e-Library

40. www.gsa.gov • Provides information on GSA’s various offerings • A great tool for learning more about Cooperative Purchasing and the Schedules program.

41. www.gsa.gov/stateandlocal • Quick reference for all GSA State and Local Programs • Program brochure download links • Special Program links • Drill down for more information

42. www.gsa.gov/cooperativepurchasing The GSA Cooperative Purchasing site offers: • General Information on the Program • FAQs on the Programs and other related topics • Links to the sites for Schedule 84 and the Consolidated Schedule • Link to the Center for Acquisition Excellence • And More!

43. www.gsaelibrary.gsa.gov • The GSA Schedules e-Library offers: • A great resource for market research • A list of Vendors participating in the Cooperative Purchasing Program • Information on the Terms and Conditions of the Schedule 70 Contract • Listing of Schedule 70 SINs

44. www.gsaadvantage.gov • The Federal Government’s premier online shopping superstore • Access to millions of commercial products and services • Convenient search feature by keyword, part number, manufacturer, contractor, or contract #

45. GSA Assistance • Center for Acquisition Excellence • www.gsa.gov/centerforacquisitionexcellence • On-line Cooperative Purchasing course • On-line Using GSA Schedules course • Cooperative Purchasing Fact Sheet, Brochure and Presentation • www.gsa.gov/itcenterlibrary • Local Customer Service Directors (CSD) • www.gsa.gov/csd • Customer Assistance Visits (CAV)

46. Helpful Links

47. IT Schedule 70 Points of Contact Schedule 84 POCs General Information: Brenda McCall(817) 574-2301brenda.mccall@gsa.gov Note: A List of Sch. 84 SIN Descriptions and Solicitation can be found at www.gsaelibrary.gsa.gov IT Schedule 70 POCs Customer Support Line: (General Information) 703-605-2700 (M-F 8:00 - 4:30 EST) Email: it.center@gsa.gov Thomas Corcoran 703-605-2764 thomas.corcoran@gsa.gov Benjamin Taylor 703-605-0523 benjamin.taylor@gsa.gov

48. Questions and Answers