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Charities Online New Gift Aid claim process

Charities Online New Gift Aid claim process. Guidance available. www.parishresources.org.uk/giftaid /. HMRC Data Processing Centre. Charity Repayment Service (Up to 1,000 donors). Option 2 Government Gateway. Option 1 Paper Charity Claim form - ChR1 (2013). Option 3

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Charities Online New Gift Aid claim process

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  1. Charities OnlineNew Gift Aid claim process

  2. Guidance available www.parishresources.org.uk/giftaid/

  3. HMRC Data Processing Centre Charity Repayment Service (Up to 1,000 donors) Option 2 Government Gateway Option 1 Paper Charity Claim form - ChR1 (2013) Option 3 3rd. Party Software (OOO’s of donors) Gift Aid, Other Income & Charity Small Donation scheme schedules Gift Aid reclaim options On line From own Laptop or PC By post Extracted Claim information Claim data HMRC Charities

  4. Paper ChR1 Claim Form + ChR1CS (Continuation sheet) Only available direct from HMRC Form will be handwritten, scanned and data extracted ChR1 - space for 15 Gift Aid donors + (6 Other taxed income items) + 2 Community Buildings + 5 Connected charities ChR1CS - space for 5 more extra Gift Aid donors Photocopies not acceptable Typed schedules & Covering letters not acceptable

  5. Online claiming Now live: • only charities registered with HMRC can access. • must first register with Government Gateway on line • Activation PIN posted to authorised official • then need to go back to Gov’t Gateway and activate online service. NB Old systems withdrawn from end September 2013 – soconsider making an interim claim on old R68i in July/August if not comfortable.

  6. Online claiming • Needs spreadsheet of schedule • Download Office Libre, unless Excel 2010 or later. • Can cut and paste (example offered on PR site).

  7. Online claiming • More data required e.g. address and First name/initial

  8. Third Party Software route • A data file is created (.xml schema) from a Gift Aid software package • Automatically submitted to HMRC via Government gateway • Format of data is checked (validated) and acceptance of data is acknowledged • Data Developments Donations Coordinator now provides this – charged-for upgrade.

  9. Charities OnlineNew Small Donations Scheme £1,250 extra each year for most parishes

  10. Guidance available www.parishresources.org.uk/giftaid/smalldonations/

  11. In a nutshell… Small cash donations: • small – donations of £20 or less, • cash – in coins or notes. Standing orders, cheques, text or online giving etc are not eligible, • giving/donations only. Money from raffles, tombolas, sales and other income that would not qualify for Gift Aid cannot be included in the scheme. from individuals, received in the building, and on which no Gift Aid claim has been made.

  12. What counts….. Regular giving envelopes Where no Gift Aid declaration received Loose plate

  13. Limits £5,000 per Community Building, which includes Churches, halls and schools.  Must be used for charitable activities (e.g. worship or occasional offices) at least six times in a year, with at least ten people attending.  If any church receives less than £500 of Gift Aided donations in a year, the threshold for the small donations scheme is ten times the amount of Gift Aided donations claimed rather than £5,000.

  14. Two pieces of evidence needed • Cash deposit slips from a bank branch in the UK showing at least the amount claimed under GASDS. • Vestry forms which provides evidence of the donations that are eligible. Envelope register will split into Gift Aided donations and ones eligible for GASDS.

  15. 1. Vestry Record

  16. 2. Envelope record

  17. Claim using Gift Aid claim More info to follow

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