Welcome!

1. Welcome! Thank you for attending the MSIX User Guide on the Minimum Data Elements (MDE User Guide) Webinar. We will begin shortly.

2. Agenda • Introductions • Objective and Structure of the MDE User Guide • MDE Questions/Concerns from the field • Additional MDE Information • Closing

3. Introductions • REACTS Team • Keith Scott • Kirk Hendrickson • Andrea Carter • State Roll Call

4. MDE Poll The 71 MDEs fall into four categories. Which of the following is NOT one of them? • Demographic • Eligibility • Enrollment • Assessment • Course History

5. MDE User Guide: Introduction, Objective and Structure

6. MDE User Guide Introduction and Objective • Created by the REACTS team, in conjunction with the State User Group for Analysis and Recommendations (SUGAR). • Intended to provide MEPs and MSIX users with an understanding of the 71 MDEs, their origins, the business rules that govern the data elements, the timelines for data submission for the states, and the possible practical uses of each element. • Can be used in the training of MEP staff.

7. MDE User Guide Structure MDE Quick Reference Chart: convenient way to access a short description of each MDE in numerical order; each MDE is hyperlinked to the corresponding MDE example MDE Examples and Frequently Asked Questions (FAQs): in-depth applicable information for each data element and frequently asked questions about the element More Information: links to relevant websites Abbreviations: spelled-out terms referenced in the MDE User Guide Appendix: National COE instructions and OME Guidance; enrollment codes/abbreviations; definitions and standard subject names

8. MDE Questions from the Field

9. MDE Questions from the Field Q: Course History Term Type versus Course Section:  Our state courses and lengths are varied but a typical situation is: course is offered in semester sessions  and students get grades and credit at semester end, but course is considered a year long.  Is the intent that the course section is the time when the student is taking the course and term is based on when grade and credit is received?  What if they are taking a quarter class? MDEs # 61 and 62

10. MDE Questions from the Field

11. MDE Questions from the Field

12. MDE Questions from the Field

13. MDE Questions from the Field

14. MDE Questions from the Field Q: Why is the Grade to date submitted in percentage form?  It seems confusing.  You think of percentage as what percentage of the students completed the class.  Why is it not similar to final grade? MDE # 64

15. MDE Questions from the Field

16. MDE Questions from the Field Q: Final grade is free text. How do you determine other State’s values, e.g. I, NC or NG etc. MDE # 66

17. MDE Questions from the Field

18. QUESTIONS

19. MDE Questions from the Field Q: Is it acceptable to describe a student’s medical condition in the enrollment comments section? MDE # 71

20. MDE Poll Is it acceptable to describe a student’s medical condition in the enrollment comment? • Yes • No

21. MDE Questions from the Field

22. MDE Questions from the Field

23. MDE Questions from the Field Q: What does it mean if “yes” is present for the immunization flag? MDE # 27

24. MDE Questions from the Field

25. MDE Questions from the Field

26. MDE Questions from the Field

27. MDE Questions from the Field Q: What is the difference between “acute” and “chronic” in regards to the Med Alert? MDE # 46

28. MDE Questions from the Field

29. MDE Questions from the Field

30. MDE Questions from the Field

31. QUESTIONS

32. Additional MDE Information

33. Additional MDE Information • The MDE Reference Guide document includes “Additional Information” for many data elements to further clarify their requirements. • This “Additional Information” was incorporated into the MSIX file specifications in January to make the guidance more accessible to technical staff • The guidance includes information such as: • Clarification on providing parent or guardian information • Dependencies between the Enrollment Type and MEP Project Type data elements • Allowable Assessment Interpretation values for state assessments • Identifies data elements that are not required for non-school-based projects

34. Poll Question Which MDEs will cause a student record to be rejected if they are invalid or incomplete? • First Name • Last Name 1 • Sex • Date of Birth • State Student Identifier               • If any demographic data element cannot be loaded because itis an incorrect data type or longer than maximum characters allowed • All of the above

35. Additional MDE information Which MDEs are used to create a records match? • First Name i. Male Parent First Name • Middle Name j. Male Parent Last Name • Last Name 1 k. Female Parent First Name • Last Name 2 m. Female Parent Last Name • Sex • Date of Birth • Birth State • Birth Country

36. Question Break QUESTIONS Do you have any additional questions or concerns regarding the MDEs? If so, please email or call the MSIX Help Desk for specific guidance: 1-866-878-9525 MSIXsupport@deloitte.com

37. Closing Thank you for attending the MDE User Guide Webinar Reactsmsix.ed.gov andrea.carter@novelmg.com