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Managing NAWCA Grants Lessons Learned

Managing NAWCA Grants Lessons Learned. Successful management starts with a well planned proposal. Involve grants administrator in writing of grant Clearly delineate grant, match and non-match Include indirect costs/direct allocation Build in costs such as NHPA and NEPA for amendments

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Managing NAWCA Grants Lessons Learned

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  1. Managing NAWCA Grants Lessons Learned

  2. Successful management starts with a well planned proposal • Involve grants administrator in writing of grant • Clearly delineate grant, match and non-match • Include indirect costs/direct allocation • Build in costs such as NHPA and NEPA for amendments • Be thoughtful when selecting partners • Ensure that match partners understand obligation

  3. Successful management starts with a well planned proposal • Have a good sense of project certainty • Landowner commitments through option agreements and earnest money • Be thoughtful about extremely rare habitat types

  4. Reporting and Financial Management – The Backbone • Good grants management tools and organizational systems essential • Balance of $ and acres challenging • Multiple grant and partner projects • Complex management requirements • Finance and science expertise • Challenge for small non-profits

  5. Project Area Grants • 2 NAWCAs • EPA • USFWS Private Stewardship • NRCS Wetlands Reserve Program • U.S. Forest Service • National Fish and Wildlife Foundation • Bonneville Power Administration • Washington Department of Fish and Wildlife • 5 Washington State Salmon Grants • 2 Private Foundation Grants

  6. Reporting and Financial Management – The Backbone • A-133 Audit • Expend $500,000 or more in a year in Federal awards • Adds $ to audit cost • Start working with partners well in advance of due date for annual and final reports (3 months) • Learn from others administering NAWCAs. Joint Venture, LTA, state coalitions

  7. Expense Tracking

  8. Acres Chart

  9. Communicate Clearly with Grant Partners • Match partners need to understand obligation upfront • Must meet NAWCA administration standards • For acquisition, Notice of Grant agreement • For restoration and enhancement, property must be managed for time period specified in proposal • Acres AND dollars can’t be committed to any other federally funded program • Is partner staff person authorized to commit match?

  10. Grant Partners Continued • You must track ALL projects in the grant for term specified. YOU ARE RESPONSIBLE! • Clear agreements with sub-recipients outlining commitments and scope of work • Match and sub-recipient projects often involve many other partners; not all partners understand the requirements and dynamics of your grant • Delays in partner projects can impact your grant timeline.

  11. Be Thoughtful with NACWA Amendments • Wait to ensure that the project is going to move forward before amending it into the grant • Work closely with joint venture coordinator and grants administrator. Communicate issues ASAP. They want you to succeed!

  12. Bottom Line: Communication is Key!

  13. Brad Paymar Columbia Land Trust 360-696-0131 bpaymar@columbialandtrust.org

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