PowerPoint

1. PowerPoint by George Pilling, Supervisor of Library Media Services Visalia Unified School District gpilling@visalia.k12.ca.us link For teachers, administrators, students, and all others who want to make great presentations

2. What can PowerPoint do? • Create a “slide” presentation. • Include graphs, drawings, pictures • Let you show your presentation easily • Do it all quickly • Make you look good!

3. Looking good!

4. Adding Graphics is simple

5. Pictures can be imported • This is the guy who signs your checks!!

6. To add a graphic: • Left click on the picture icon on the toolbar, “Insert Clip Art” • Highlight any clip art you want • Left click on “Insert” • Use “Import Clips” to bring in other images

7. Minimize PowerPoint and open your web browser. • Find an image you like (http://www.mccannas.com/, http://www.clipart.com/, others) • Right click on an image. • Choose “save image as…”, then tell windows where to save the image. • Go to Insert Clip Art, Pictures, Import • Find your saved picture. Click on Open, then OK. • On the Insert Clip Art page, click on Insert. Importing from the Internet

8. Flowcharts are automatic

9. To add a Flowchart: • Go to slide layout (two over from the image icon on the toolbar) • Pick the seventh layout format • To edit the flowchart, right click on it and follow directions under “Edit MS Org Chart Object”.

10. Colors can be changed • To change font colors, highlight and right click on • the font you want to change. Select “Font”. • Follow directions. • To change background colors, left click on Format, • Background. Click on the rectangle below the • square. Choose a color or choose “Custom Colors” • or “Fill Effects”. • To fill a box or parts of a drawing, use the paint can • on the drawing toolbar. Click on the small arrow • next to it to choose a color.

11. Charts and graphs are automatic • Create on other programs or in PP • drop in to your presentation • reformat in PowerPoint

12. Import tables from Word or WordPerfect • Click on the Word Icon on the toolbar • Select the size of table you want. • Create it, then click elsewhere.

13. Spel checker • Automatically checks your speling and underlines it in red (while entering data). • Is adaptable to many languages • A style checker is included, too.

14. Preformatted backgrounds • Come with the program • are varied • pull your presentation together • add a professional touch • apply to all slides in a show

15. To apply a background • Click on Format, Slide Color Scheme • Click on custom tab • Highlight background • Pick a color • Click on apply for this slide only • Click on apply all for all slides • Change other colors as needed. This is a background on clipart files.

16. Custom Backgrounds • Click on Format, Background • Click on the lower rectangle • Click on Fill Effects • Choose Gradient, Texture, Pattern, or Picture • Experiment. • If a background color covers your print, right click on it and choose Order, Send to Back. • Choose colors that contrast.

17. Creating Hyperlinks You can link from one slide to a web site, another slide show, a single slide within a show, or any other document. • Highlight the words or picture you want to make into a link. • Click on the “world with a plug” icon on the toolbar. • Create your link to a file or a web page. • Add a bookmark to link to a place within a document, and link to that bookmark. • The link will appear in your slide show, and your pointer will show it by turning into a hand. • For example this link goes to the first slide. • You can add pop up screen tips on each hyperlink.

18. Writing Notes • On bottom left of screen, click on “Normal view” icon • Go to space under slide and “click to add notes” • You can print your notes for your presentation. (use file, print, “Print What?”, Notes Pages)

19. Outlines • On the bottom left of the screen click on “Outline View” • Type the words of each slide in on the left half of the screen • Go back and add graphics later • Outlines made in word can be imported into PowerPoint – Just use file, open, all outlines • If you have used header styles in your outlines, they will import well. Otherwise, you will have to make many changes. • Note that you can print “Outline View”

20. View the whole thing! • One slide at a time (use the slide bar) • All at once (slide sorter view) • Rearrange slides in sorter view • See the outline • See your show!

21. Go to slide sorter view Click on the slide transition rectangle in the upper left corner and choose a transition for each slide, or Click on slide show, slide transition, and choose a transition to apply to all slides Go to slide sorter view Click on the slide animations rectangle and choose an effect for each slide Get it ready to show

22. Go to Slide Show, Custom Animation. Add word-by word transitions, or even letter by letter. Add sounds Change the order items appear You can also record narration, have the show go at its own pace, record notes on the slides, and many other features.

23. Print it • Click on File, Print • Choose what you want to print. • The bottom box allows printing of various formats - whole page slides, handouts, notes, outline view, etc.

24. FiveMinutePowerPoints • Go to File, New • Pick a presentation design • Plug in your own information • Apply one transition to all slides • Print out handouts.

25. Interesting websites • Electric teacher http://www.electricteacher.com • Cyberquest http://www.geocities.com/tcoetc/cyberquest/ • Media Festival http://www.mediafestival.org • Big Six http://www.big6.com • Tulare County School Libraries – links to all of these and more: http://www.tucolib.net

26. Animation? Animation? Animation? Animation? Animation? Animation? Animation? Animation?

27. Highlighting a Process Draw each line as separate object. Create duplicate image and set to highlighter color and increase width to 6 pts . Set stack order, animation effects and timings.

28. More Animations 20M 18M 12M Revenues 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Est.