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2011 CAPF Professional Workshop

2011 CAPF Professional Workshop. Professional Sign-offs. Divider: Option 2 This may be used as a main section divider. Professional Sign-offs. 1- Why Authentication/Validation 2- Annex 2 – RFP Validation 3- Approval Process 4- Compliance Assurance 5- Authentication Policy.

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2011 CAPF Professional Workshop

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  1. 2011 CAPF Professional Workshop Professional Sign-offs

  2. Divider: Option 2This may be used as a main section divider Professional Sign-offs 1- Why Authentication/Validation 2- Annex 2 – RFP Validation 3- Approval Process4- Compliance Assurance5- Authentication Policy

  3. Why Authentication/Validation? • Professional Work • Forestry Professional • Code of Ethics • Standards of Practice • Professional integrity

  4. Authentication / Validation • Authentication Policy • Validation (Annex 2)

  5. Divider: Option 2This may be used as a main section divider Annex 2 - RFP Validation

  6. Definition RFP Regulated Forestry Professional • Regulated member • College of Alberta Professional Foresters • College of Alberta Professional Forest Technologists • RPF or RPFT only

  7. RFP Role • RFPs must submit work (Annex 2) • Work done by RFP or others • Exemption – Companies harvesting less than 30,000 m3 annually from public land • Validating Work • Sign, professional title (RPF, RPFT), registration number • Stamping (professional seal) and signing

  8. Why RFP Validation? • Assurance that work is • completed by qualified professionals • prepared with due diligence • Accurate (done by RFP or others) • Complete and accurate “auditable” records are kept

  9. Due Diligence • Desired outcome achieved • Negative consequence minimized • Completeness • Conclusions • Procedures followed (e.g. SOP, checklists) • Records kept (and retrievable)

  10. Complete and Accurate • Free of errors or omissions • Submitted on time • Prompt notification and correction • Readily understood • Complete documentation

  11. Responsibility and Accountability • Industry and Government RFPs • meet standards • work they oversee, complete and submit • Government RFPs • complete accurate and timely reviews • direction or corrective action • Accountability is not transferred

  12. Divider: Option 2This may be used as a main section divider Approval Process

  13. Two Approval Processes- Appraisal- Acceptance

  14. Appraisal • Work with Significant potential risk • SRD due diligence • Communication is critical • Validated work is accurate

  15. Appraisal • Verify completeness • Verify accuracy • Review checklists • Review risk items (e.g. past performance) • Communication is critical

  16. Validated and Complete Appropriate explanation Recommend approval Validated and Incomplete Appropriate explanation Recommend approval Appraisal

  17. Appraisal Validated and Incomplete • Without appropriate explanation • Without explanation • Do not accept Not validated • Do not accept

  18. Reviewing RFP Prepare and File Report • Factors chosen to evaluate • Results of assessment on accuracy • Outcome of appraisal • Recommendations/decision rationale • Reviewer names, dates • Validation

  19. FMP Appraisal

  20. FMP Appraisal • Validated • Review checklists http://srd.alberta.ca/ManagingPrograms/ForestManagement/RegulatedForestryProfessionals.aspx • Compare FMP against Standards • Appraisal checklists

  21. FMP Appraisal • Standards / adjusted standards met (e.g ToR, Approval Letters) • Stakeholder input • Consultation Records • Public • Aboriginal

  22. FMP Appraisal • Reviewing RFPs Appraisals validated and filed. • Recommendations to FMB Executive Director

  23. FMP Approval • Approval by FMB Executive Director • Approval Decision • Validated • Available to Public

  24. Two Approval Processes- Appraisal- Acceptance

  25. Annual Operating Plan • Appraisal • General Development Plan • Compartment Assessments • Acceptance • Final Harvest Plan • Road Plan and Fire Control Plan • Reforestation Program

  26. Acceptance • Work with limited potential effect • Validated/Checklists • Complete • Appropriate explanation • Accept • Approved in 5 days • Field Inspections

  27. Compliance Assurance • Industry Self-Reporting • SRD Inspections • FOMP Internal Audits

  28. Industry Self-Reporting • See Directive 2006 – 04 Timber and Reforestation Operations Monitoring (i.e. status of active timber operations by disposition) • Monthly reporting form – must be validated

  29. Forest Operations Monitoring Program • FOMP is ISO 9001:2008 Registered • Quality Management System • Management-improvement focused • Pro-active communications • Based on plan-do-check-act cycle

  30. FOMP Inspections • Inspections conducted by SRD Staff • Validate Inspections • FOMP Course • CAPF or CAPFT member • Number of inspections is risk based • Based on enforcement history and past performance • Harvest level • Validation

  31. 2009-2010 FOMP Report Top Operational Issues • Utilization Standards • Forest Protection – debris disposal • Watercourse protection

  32. FOMP Audits • Internal  "audits" • Audit 20% of total inspections by inspector • Implications – induced error • Address non-compliance

  33. Validation (Annex 2) • Reliance on Professional Integrity -Forest Management Process • Government and Industry RFPs

  34. Authentication Policy

  35. CAPF Authentication Policy • Effective August 1, 2010 • Demonstrate to: • Public • Government • Other professional association • Work completed/reviewed by RFPs • Bound by Code of Ethics • Advanced Education

  36. CAPF Authentication • Period of Education • Monitoring and Enforcement • Public /Private Land

  37. Thank you!Contact Information Email: Vicky.Bosse@gov.ab.caTel: (780) 427-4707

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