Inventory Functions

1. Good Morning, My name is Ashley Graham.I am a health educator with the NCIB. Good Morning, My name is Ashley Graham.I am a health educator with the NCIB.

2. Objective Apply NCIR inventory functions to manage vaccine inventory Our objective for this morning's presentation is to apply NCIR inventory functions to manage vaccine inventoryOur objective for this morning's presentation is to apply NCIR inventory functions to manage vaccine inventory

3. Who Can do What in the NCIR? Administrator Manages Users Clinicians Immunizations Inventory Orders Transfers Wasted/Expired Reports How many administrators does your site have? How many administrators should your site have? The functions that are highlighted in pink are unique to administrators. How many administrators does your site have? How many administrators should your site have? The functions that are highlighted in pink are unique to administrators.

4. Who Can do What in the NCIR? Inventory Control User Manages Clients Immunizations Inventory Orders Transfers

5. Who Can do What in the NCIR? Typical User Manage clients Manage immunizations Request new client form Reports Only View client report Request new client form Most of the users in the NCIR are typical users. They are searching for and entering new clients, entering immunizationsMost of the users in the NCIR are typical users. They are searching for and entering new clients, entering immunizations

6. Manage Inventory through: Orders Transfers Wastage Inventory is managed in the NCIR through 3 main ways. Inventory is managed in the NCIR through 3 main ways.

7. Some people like to use the analogy of a checkbook when talking about inventory in the NCIR. On the left side of this picture we have the ins or the deposits. The deposits include.... Everything that goes in must be accounted for.. What goes in must come out (at some point). Some people like to use the analogy of a checkbook when talking about inventory in the NCIR. On the left side of this picture we have the ins or the deposits. The deposits include.... Everything that goes in must be accounted for.. What goes in must come out (at some point).

8. Managing Vaccine Inventory

9. Admin./I.C. Welcome Page When administrators and inventory control users log in to the registry midway on their welcome page they will see their inventory alerts. You will see information about orders and transfers, inventory that is going to expire in 120 days as well as inventory that is running low. When administrators and inventory control users log in to the registry midway on their welcome page they will see their inventory alerts. You will see information about orders and transfers, inventory that is going to expire in 120 days as well as inventory that is running low.

10. Update Alert Preferences

11. Update Alert Preferences

12. Vaccine Usage Report

14. Manage Order This screen helps you to determine what you should order by taking a look at how much vaccine you have used in the past and how much vaccine you have on hand. The suggested order is a suggestion and can be changed. You may place order of vials, syringes or a combination of both. You can only order what is available. This screen helps you to determine what you should order by taking a look at how much vaccine you have used in the past and how much vaccine you have on hand. The suggested order is a suggestion and can be changed. You may place order of vials, syringes or a combination of both. You can only order what is available.

15. The Life Cycle of a Vaccine Request What happens to your order after you place it in the NCIR? The order is received and reviewed by the NCIR Help Desk staff. Then your order is filled. Your order is then sent back to you as a transfer to be accepted. What happens to your order after you place it in the NCIR? The order is received and reviewed by the NCIR Help Desk staff. Then your order is filled. Your order is then sent back to you as a transfer to be accepted.

16. Order Status

18. From Vaccine Order to a Transfer

19. Accepting your Order Verify that the packing list matches the inventory in the box Verify the NCIR matches the packing list Call the NCIR Help Desk if the order does not match

20. Adding Inventory from Manufacturers(and Private Vaccine) Adding inventory from manufacturers- varicella Adding private inventory -add or modify quantity. If the lot # is already in your inventory then you modify the quantity. If the lot # is not in your inventory then you would need to add. Adding inventory from manufacturers- varicella Adding private inventory -add or modify quantity. If the lot # is already in your inventory then you modify the quantity. If the lot # is not in your inventory then you would need to add.

21. Add Inventory

22. Transfers Between Providers

23. Transfer to Provider on NCIR We are now at 85% of our providers that are eligible to use the NCIR are using the NCIRWe are now at 85% of our providers that are eligible to use the NCIR are using the NCIR

27. Incoming Transfer from Provider on NCIR(same as receiving a vaccine order from the State)

28. Transfer to a Provider NOT on NCIR

29. Transfer from a Provider NOT on NCIR

30. Reporting Wastage

32. Reporting Expired

33. Expired Pop-ups

34. �Transferring� State SuppliedExpired Vaccine

35. It�s so easy�

36. State-supplied Expired

37. Completing the transfer�

38. �Shipping� the transfer�

39. Private Expired

40. Private continued�

41. Wasted / Expired Report

42. Wasted/Expired Vaccine Report You must make sure that the transfer of the wasted/expired has been successfully completed before you generate this report. Otherwise, the report will be blank. You must make sure that the transfer of the wasted/expired has been successfully completed before you generate this report. Otherwise, the report will be blank.

43. Questions?