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Registered Student Organization Meeting

The Office of Student Activities . Registered Student Organization Meeting . Welcome Student Services My Central Experience Transcript Student Funding Committee Meeting & Conference Services Sodexo Accounting Services Risk Management Final Announcements. Agenda.

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Registered Student Organization Meeting

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  1. The Office of Student Activities Registered Student Organization Meeting

  2. Welcome • Student Services • My Central • Experience Transcript • Student Funding Committee • Meeting & Conference Services • Sodexo • Accounting Services • Risk Management • Final Announcements Agenda

  3. Student Activities Services • Hours of Operation • Monday - Thursday 8am to 8pm • Friday - 8 am to 5pm • Posting of Flyers • Flyers are placed on Academic Boards and in Housing (44) -weekly • Flyers need to be in Union 217 by Monday and Wednesday at 5pm to be posted on Tuesday and Thursday. • Poster Making • Cost is $3 or $5 depending on the paper choice • Banner Paper • $.21 a yard • Copies • Varies but ranges from $.05 –$.08 per page • Laminator • $1.00 a foot • Outdoor Signs • Reservations have to made for these boards • Button Making • $.25 a button plus print cost • Die Cut Machine • Construction Paper $.10 per page

  4. Operational budget Deadline: February 14th at 5pm. Forms are in the Office of Student Activities (Union 217) • Only three individuals from each organization can have authorization to use operational budget funds. Those having authorization will have their name listed on the organizations budget sheet. Purchases from Copy Central • The student group must first go to Copy Center (GBS Bldg.) to receive a form as to how much their copying will cost. Purchases from the Book Store: • The student group must first come to the Student Activities Office to receive a form to take to the bookstore. Purchases from Wal-Mart: • The student group must first come to the Student Activities Office to receive a card to take to Wal-Mart. Using The Lamination Machine: • Organizations can use the 8 1/2 by 11 lamination machine that is housed in the Student Activities Office. Using The Poster Maker: • Organizations can use the poster maker that is housed in the Student Activities Office. Using The Die Cut Machine: • Organizations can use the die cut machine that is housed in the Student Activities Office. This machine can be used to cut out shapes, letters, and numbers in various colors of paper. There are forms with purchase guidelines located in the Office of Student Activities (Union 217)

  5. OCA offers mailboxes for organization free of charge. • Sign up in Union 217 • Please check the list in the back to see if you already have one. • Please check your box on a regular basis. Student Activities services: Organization mailboxes

  6. My central: adding new members Click on the “Groups” tab

  7. Adding members continued… Click on the “members” tab under the “Configuration Tools” section • You can add members by… • Adding each person individually by name • Using their 700# (you can add multiple people using this option) • Using their e-mail address (you can add multiple people using this option) Click on the “Add members” tab

  8. MY Central: permissions As leadership changes, the people allowed to make administrative changes needs to change. STEP 3: Go through the list of “Current Delegated Members” and remove people who are no longer granted administrative permissions Click on the “Permission” tab under the “Configuration Tools” section. STEP 4: Highlight their name and then click “Remove” STEP 1: Go through the list of “Current Members” and chose the new officer that you want to have administrative permissions. STEP 5: Click “Done” STEP 2: Highlight their name and then click “Add” Click on “Group Leader” We suggest that administrative permissions are only given to the President and Advisor

  9. MY CENTRAL: Updating Officers Login to your My Central account. Click on the Student Services tab and scroll to the bottom. Click on “Group Studio Leaders Application”

  10. Updating Officers continued… Use this form to add your officers… Select the year (2013) Choose your group’s name in the drop down box Choose the person’s name from the drop down box (if they are not listed, they may not be added as a member of your group) Select the officer position that they hold in this drop down box Phone # and e-mail address is only required for the President and the advisor As you add the officers they will be listed in this area Once all the officers are added, you will click the “Move Leaders to Group Studio” tab

  11. The Experience Transcript The experience transcript is a tool that allows students to keep track of their involvement in extracurricular activities. When applying for scholarships or internships this transcript is a great source. Click continue and it will take you to your experience transcript.

  12. The Experience Transcript Layout The semester and year you were involved will be listed The names of the organizations that the student was involved in will be displayed The position that the student held will be displayed (President, Secretary, member, etc.) • Areas included: • Campus Involvement & Leadership • Honors • Volunteer/Community Service • Work Experience & Internships • Workshops/Seminars/ Academic • Athletics • Study Abroad In order for a student's involvement to be recorded they have to be added on the groups member list.

  13. Experience Transcript: Approval Process

  14. Approval Process If you currently use WorkFlow your login will be the same as you have always used. If you are a current user for Banner INB, please use the same login information for WorkFlow. If you do not fit into these 2 groups and you have been identified as an Advisor, we have created a new account for you. Please login with your network ID, and use your 700# as your password. Please be sure to change your password from your 700# following your initial logon, by clicking on Change Password in the left menu (highlighted below). If you have difficulty accessing WorkFlow, please contact the TSC, 543-4357.

  15. Student Funding Committee Funds What is that? Your group can apply for monetary finds through the student funding committee for programs that are targeted toward individuals of the entire campus and for travel costs to conferences that are related to helping you improve your organizations. How do I apply? Go to http://www.ucmo.edu/osa/sfc/index.cfm and click on “Program Proposal Form”. Complete the form and print it. What is the deadline? The form must be turned in to the Office of Student Activities (Union 217) April 2nd by 5pm. Hearings are April 9thstarting at 4pm

  16. Sfc application help sessions March 11: 4 pm, Union 219 March 13: 3 pm, Union 219 March 25: 2 pm, Union 219 March 26: 1 pm, Union 219 March 27: noon, Union 235

  17. Meeting and Conference Services Location: Union 311 Phone Number: 660-543-4342 Student Organization Contact: Laura Scott lscott@ucmo.edu Find more information at: http://www.ucmo.edu/meetings/

  18. Sodexo All food orders must go through Sodexo for events taking place on campus either catering or shoestring. Find more information at: http://www.ucmo.edu/diningservices/catering.html • Changes with Sodexo • Pizza is no longer an option on the shoestring order. • For meetings, pizza can be ordered from any place in town, you no longer have to go through Soxedo. • For events, you still have to go through Soxedo and order it through the catering menu.

  19. Toni Kreke Director of Accounting Services & Student Accounts Accounting Services For information on accounting services for student organizations, please visit http://www.ucmo.edu/osa/studentorgs/documents/RSO_Financial_Guidelines.pdf

  20. Beth Rutt Director of Student Activities Risk Management For information on food, disability, career, housing, transportation, medical, and support assistance and services, please visit http://ucmsocialservices.weebly.com/

  21. Leadership To Go • Unity Week – Feb. 17-21 • Sustainability Teach In on Feb 13 • www.ucmo.edu/teacin • Who’s Who/Charno – Jan. 31 • Orientation/Week of Welcome Leaders – Feb. 7 • www.ucmo.edu/owwls • Homecoming Leadership Committee – Feb. 7 Announcements

  22. Additional Services/Resources http://www.ucmo.edu/diningservices/documents/catering_shoestring_guide.pdf Shoestring Catering Form http://www.ucmo.edu/osa/studentorgs/documents/group_studio_updated_9_8_11.pdf Registered Student Org Process (pgs. 2-4) http://www.ucmo.edu/osa/spotlight/documents/cosponsor_form_updated.pdf Spotlight Co-Sponsorship Form http://www.ucmo.edu/osa/leadership/events.cfm LEAD Speaker Series http://www.ucmo.edu/osa/leadership/togo.cfm Leadership To Go Volunteer Services Contact: Kristie Brinkley (kbrinkley@ucmo.edu) or Lauren Crist (lcrist@ucmo.edu) http://www.ucmo.edu/osa/volunteer/

  23. Thank you for attending! We hope you found this information to be helpful.

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