Annual Self Assessment Workshop June 2011

1. Annual Self Assessment Workshop • June 2011

2. What This Session Will Cover • Overview of PMP • Annual Performance Review • Process • Annual Self Assessment Form • Career Development Plan Form • Your Next Steps

3. Performance and Career Management Process Objective To help foster performance that leads to discovery, innovation, efficiencies and results

4. Feedback • Pilot on forms/process • Employees: • Survey • PMP@lbl.gov • Focus groups: • 22 S&Es; 27 Non-S&Es • Laboratory Senior Directors, Division Management, Business Managers, HR Center teams • Employee/Labor Relations • Compensation • Additional Information • Employee and postdoc surveys • Research: trends and best practices

5. Feedback – PMP Pilot Divisions

6. Overview of PMP – Focus on Relationship • Need useful, open, and honest discussions • between supervisors and employees

7. PMP Elements • Required/Core Elements • Performance expectations and goals that align with Lab/Division/group goals • Employee Self Assessment • Annual Performance Review – written and conversation • No performance rating in Annual Performance Review Form • 100% completion rate of Annual Performance Reviews • Discretionary Elements

8. Improvements • Provides improved support: • Simplified forms; versions for S&Es/Non-S&Es • Guidance sheet included at end of each form • Career development planning and feedback forms • Division-tailored and delivered PMP workshops • BLI additional workshops • Promotes communication of factors considered for performance evaluation, peer comparison, and merit increase • Highlights safety as a factor considered in performance accomplishments • Still outstanding: performance management technology

9. Performance and Career Management LBNL MISSION Laboratory/Division/Group Goals Employee Performance and Job Development Goals Employee Career Development Goals Supervisor & Employee Feedback on Division/group goals and employee performance Update on employee development progress Ongoing Employee Goals & Objectives Alignment Complete Annual Self Assessment Complete/update Career Development Plan (Optional) May/June Supervisor Complete Employee’s Annual Performance Review June/July Supervisor & Employee Annual Conversation - Evaluate employee performance and development - Develop performance goals for new year - Optional: employee career development (or employee initiate with mentor or peer) August/Sept.

10. Performance and Career Management Process Division Management - Compare peer groups* - Approve reviews June/July * Division discretion on performance considerations S&E Non-S&E • - Publications • - Research talks • Funding • Managing/supervising • - Developing staff / mentoring • - Division competencies • - Professional service • - Reputation • - Value of research to Lab • - Impact on business of Lab • - Safety accomplishments • Project leadership • Process improvement • Skill development • Managing/supervising • Developing staff • Division competencies • - Lab service (i.e., committee work) • Value and impact to group /Division / Lab • Safety accomplishments Division Management (For no increase years) Identify high and low performers, present to Lab Senior Management - Report completions to DOE/UC August/September 10

11. Annual Performance Review Process – Overview • Annual Self Assessment Form for Non-S&Es • All non-represented non-S&Es should complete by July 15, 2011

12. Annual Performance Review Process – Overview • Career Development Plan Form • Optional form you can submit along with Self Assessment • Opportunity to create a plan for long-term learning and growth • For review and discussion only • Option to share with mentor

13. Annual Performance Review Process – Overview • Feedback Form • Optional form your supervisor can use to gather peer feedback • Resource to draw from when your supervisor completes the Annual Review Summary

14. Annual Performance Review Process – Overview • Annual Performance Review Summary Form with Ratings • Your supervisor will complete • Your Self Assessment will be attached • You and your supervisor will meet to discuss • You will sign and comment if desired

15. Annual Performance Review Process – Overview • Annual Performance Review Summary Form without Ratings • Your supervisor will complete • Your Self Assessment will be attached • You and your supervisor will meet to discuss • You will sign and comment if desired

16. Annual Performance Review Process – Self Assessment Form • Opportunity to highlight position, professional and career-related accomplishments • Streamlined process for all

17. Self Assessment Form – How to Prepare • Gather information… • Goals for year being reviewed • Key accomplishments • Specific examples/comments from customers & peers • Ideas for next year’s goals • Ideas for additional issues

18. Self Assessment Form – Detailed Review • Begin by filling out the Background section

19. Self Assessment Form – Your Goals • List the goals you were expected to accomplish during the performance year being reviewed • Career development goals are optional

20. Self Assessment Form – Example: Non-Scientist Goals

21. Self Assessment Form – Accomplishments & Impact

22. Self Assessment Form – Example: Non-Scientist Accomplishments & Impact

23. Self Assessment Form – Sections 3 and 4 • Safety • Significant accomplishments • Any safety issues/improvements • Laboratory, Professional & Community Service • Laboratory, division and other committee work • Professional service activities • Community service activities • Other service-oriented activities

24. Self Assessment Form – Your Goals • List your recommendations for performance goals and job development goals • If you wish to have a career development conversation with your supervisor: • Complete and submit a Career Development Plan • Summarize your career development goals in this section

25. Self Assessment Form – Final Sections • Topics for discussion (optional) • Changes to duties • Advancement • Concerns • Signature

26. Annual Performance Review Process – Career Development Plan

27. Career Development Plan – Example Career Development Goals

28. Career Development Plan – Relationship Building

29. Career Development Plan – Developmental Experiences

30. Career Development Plan – Education and Training

31. Career Development Plan – Meetings to Discuss this Plan

32. Your Next Steps

33. Performance Management Page • Roll-out email on 6/27 • Access from A-Z Index • Print out documents • Forms with Guidance Sheets • Examples of written Self Assessments: S&E and Non-S&E • Example of Career Development Plan

34. Final Thoughts • Key goal is to help you have more meaningful review conversations • We hope this workshop helps you to prepare • Thank you for your involvement and support!