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Lifecycle Metadata for Digital Objects

Learn how to edit and transform EAD files using ArchivesSpace and Oxygen XML Editor. Includes step-by-step instructions and useful resources.

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Lifecycle Metadata for Digital Objects

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  1. Lifecycle Metadata for Digital Objects Danielle Cunniff Plumer School of Information The University of Texas at Austin Summer 2014

  2. ArchivesSpace Lab4 2014-07-02

  3. You should have an account in the class ArchivesSpace instance: • http://ram.ischool.utexas.edu:8080/ • Username: your EID • Password: ch@ng3M3! (initial) • There are three four predefined repositories: • IMLS C2C (IMLS Connecting to Collections Initiative) • AFP (Austin Fanzine Project) • Sandbox • Graffiti • Start in the Sandbox Using ArchivesSpace

  4. Download EAD

  5. You can download from http://www.oxygenxml.com/download.html; to use, request a 30-day trial license key Also see https://tutorials.ischool.utexas.edu/index.php/Category:XML Open Oxygen XML Editor

  6. Start a New Project in Oxygen Note: on the lab computers, you should save to Desktop, Downloads, or a removable disk

  7. Open EAD File in Oxygen XML Editor

  8. Current version: 2002 • Maintained by Library of Congresshttp://www.loc.gov/ead/ • EAD 2002 Schemahttp://www.loc.gov/ead/eadschema.html • EAD 2002 Tag Libraryhttp://www2.archivists.org/sites/all/files/EAD_TagLibrary_2002.pdf • Revision Status • http://www2.archivists.org/groups/technical-subcommittee-on-encoded-archival-description-ead/ead-revision • https://github.com/SAA-SDT/EAD-Revision EAD

  9. To see the XML document more clearly, choose Document > Source > Format and Indent Ignore any errors that may be reported Editing EAD

  10. Work through the EAD, identifying different tags and reviewing them in the EAD Tag Library • <eadheader> • <eadid> • <filedesc> • <titlestmt> • <profiledesc> • <archdesc> • <did> • <origination> • <bioghist> • <scopecontent> • <arrangement> • <controlaccess> • <dsc> Review EAD

  11. DACS Required Elements in EAD

  12. What required elements are not included in your EAD? Check to make sure you’ve entered them in ArchivesSpace Some elements don’t seem to come through (ArchivesSpace issue), incl. hyperlinks to external resources, restrictions Review EAD

  13. ArchivesSpaceStylesheets • as-eac-cpf-html.xsl • as-ead-html.xsl • as-ead-pdf.xsl • as-helper-functions.xml • Masters at https://github.com/archivesspace/archivesspace/tree/master/stylesheets • Download from https://db.tt/9BzmqlJ3 • Unzip file Transform EAD

  14. In Oxygen XML Editor, in the Transformation Scenarios panel, click the plus sign and select “XML transformation with XSLT” Transform EAD

  15. Name: ArchivesSpace XML URL: ${currentFileURL} XSL URL: /stylesheets/as-ead-html.xsl Transformer: Saxon-PE 9.5.x.x Create EAD Transformation Scenario

  16. Click the red triangle to run the selected transformation scenario Save the results Open the results in a web browser Run EAD Transformation Scenario

  17. Try creating a PDF version of your finding aid, using a different stylesheet(doesn’t work on lab computers) • Package up your collection for sharing (optional) • Bagger is installed on the BitCuratorVirtualBox in Additional Tools > Bag Scripts > bagger-2.1.3 • You can install on other systems as long as Java is installed. Download from http://sourceforge.net/projects/loc-xferutils/files/loc-bagger/2.1.3/ • Instructions at http://metaarchive.org/public/resources/neh/research/BagIt_Usage_Instructions.pdf • Ignore the custom profile instructions • To get your items to be bagged into the BitCurator VM, email them to yourself or use Dropbox, etc. (sorry!) Next steps

  18. EAD XML • EAD HTML • Either compress as a zip file or use Bagger to create a bag (also use zip option) • Email it to dcplumer@utexas.edu • Due 7/28 (ish) Submit:

  19. iSchoolArchivesSpacehttp://ram.ischool.utexas.edu:8080 • Connecting to Collections at UIUChttps://www.ideals.illinois.edu/handle/2142/34610 • Austin Fanzine Projecthttps://dl.dropboxusercontent.com/u/18331583/afp_sample_data.zip • DACS version 2http://www2.archivists.org/standards/DACS • ArchivesSpace • http://www.archivesspace.org/ • GitHub: https://github.com/archivesspace/archivesspace • Example files for import testing: https://github.com/archivesspace/archivesspace/tree/master/backend/app/exporters/examples Useful URLs

  20. ArchivesSpace help isn’t available (requires membership) • Our public interface is http://ram.ischool.utexas.edu:8081 • ArchivesSpace Sandbox is available • http://sandbox.archivesspace.org/ • Use username “admin” password “admin” Notes

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