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Managing Project Management with SharePoint & BrightWork

Managing Project Management with SharePoint & BrightWork. BrightWork on SharePoint. Collaboration Spectrum. Enterprise Project Management. MS Project and Project Server. High Degree of strict control needed over time, cost and resources

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Managing Project Management with SharePoint & BrightWork

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  1. Managing Project Management with SharePoint & BrightWork

  2. BrightWork on SharePoint Collaboration Spectrum Enterprise Project Management MS Project and Project Server High Degree of strict control needed over time, cost and resources Low Project Management Work Management SharePoint Doc. Mgmt & Team Collaboration email LowDegree of structure & coordination neededHigh

  3. Key areas where SharePoint aids Project Management • Document Management • Issue Management • Risk Management • Change Control • Organization

  4. Keys to Organization • Team conversation/collaboration • Documents • Deliverables • Project Information for Reporting • Consistency/Repeatability

  5. BrightWork adds Project Management Value • Easily customizable project site templates for consistent/repeatable organization of project information • Out of the Box Choices • IT Project Manager with MSF built in • Business Project Manager • Agile Developer • Issue Manager

  6. IT Project ManagerBased-on Microsoft Solutions Framework In one of the solutions, BrightWork delivers the complete MSF (Microsoft Solutions Framework) deliverable set for IT projects under license from Microsoft …

  7. BrightWork adds Project Management Value (Continued) • Customizable Quick Launch for your process • Reporting on status, risks, issues, deliverables • Organizing and reporting on projects at a portfolio level

  8. Reporting Across Sites and Lists The web parts are very customizable from the UI – no programming needed Advanced users can add their own XML queries to the web UI. The UI comes with a BrightWork and custom gallery for queries

  9. Hierarchy/Portfolio StructureFor Reporting Across Projects BrightWork supports a very simple but visible project hierarchy, where projects can have sub-projects and so on BrightWork also supports Portfolio, where seemingly random projects can be grouped for reporting purposes

  10. BrightWork adds Work Management Value • An Advanced List Settings page that includes: • Unique reference numbering schemes • Email notifications on item assignment/unassignment • Indelible comment/conversation history • Field value change tracking and history

  11. Enhancing SharePoint ListsUser specifiable attributes This advanced settings page allows users to turn on/off the following attributes on each list: Reference numbering, email notifications on assignment, comment history, change history

  12. BrightWork at GMAC-RFC • Initial State: • Documents on shared drives • Difficult to navigate, inconsistent folder structure, inconsistent versioning, inconsistent deliverables templates • Project Managers only team members tracking risks/issues, able to access data for reporting 

  13. BrightWork at GMAC-RFC • Final State • All project data available to Enterprise Project Office in real time (or at least updated weekly) without additional PM time investment • All projects using same set of deliverables templates • All projects have project websites with consistent look and feel and consistent organization of documents and controls • All projects have consistent documentation of project controls and status information

  14. BrightWork at GMAC-RFC • Easier for team members to transition between projects because of process consistency • Easier for portfolio managers to be aware of status of all projects • Easier to consistently report information across projects and programs • Easier to discuss process changes because everyone has the same starting point

  15. No Product is a Silver Bullet • Excellent Project Managers do not equate to consistent project management • Consistent project management requires controlled processes and buy-in from PMs and team members • Buy-in is achieved through involvement in decisions and mentorship • SharePoint/BrightWork SME • Project Management Process SME • Constant improvement should be expected

  16. SharePoint Portal: Project Overview Report

  17. SharePoint Portal: Issue Mgmt

  18. My Site: Work and Alert Mgmt.

  19. Summary • SharePoint helps to manage projects consistently • BrightWork helps to manage SharePoint • BrightWork is for organizations that are not quite ready to fully utilize Project Server but are ready to more effectively use project information • BrightWork provides out-of-the-box customization of SharePoint that would be very time consuming and expensive to do in-house and is constantly working to improve and enhance the product

  20. Getting Started with BrightWork • Contact BrightWork for a trial • Pilot on a few projects • Request feedback from PMs about customization to their needs and processes • Introduce to team with training • Provide support and ongoing training

  21. For More Information • Visit BrightWork’s Website for • Datasheets, Demos and Evaluation Materials, etc. • www.brightwork.com • E-mail your questions to • info@brightwork.com • Call • (617) 357-9000 (US) or +353-91-514500 (Europe) • Attend or view a webcast • Second Tuesday of Every month! • 9am PT, 12:00pm EST, 5pm GMT • Past Microsoft Executive Circle webcast viewable on-demand

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