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FIEP: A THREE YEAR INDIANA INITIATIVE

FIEP: A THREE YEAR INDIANA INITIATIVE. CLAIRE THORSEN INDIANA DEPARTMENT FOR EXCEPTIONAL LEARNERS IN*SOURCE BLUMBERG CENTER, INDIANA STATE UNIVERSITY. IN THE BEGINNING . HOW TO IMPROVE STUDENT OUTCOMES? HOW TO IMPROVE STUDENT IEPS? HOW TO IMPROVE PARENT SCHOOL COLLABORATION?

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FIEP: A THREE YEAR INDIANA INITIATIVE

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  1. FIEP: A THREE YEAR INDIANA INITIATIVE CLAIRE THORSEN INDIANA DEPARTMENT FOR EXCEPTIONAL LEARNERS IN*SOURCE BLUMBERG CENTER, INDIANA STATE UNIVERSITY

  2. IN THE BEGINNING • HOW TO IMPROVE STUDENT OUTCOMES? • HOW TO IMPROVE STUDENT IEPS? • HOW TO IMPROVE PARENT SCHOOL COLLABORATION? • HOW TO SUPPORT SCHOOL IMPROVEMENT AND CULTURAL CHANGE?

  3. WHAT’S NEEDED FOR IMPROVED STUDENT ACHIEVEMENT • IEPS ADDRESSING STRENGTHS AND CHALLENGES • IEPS THAT ARE MEASUREABLE • IEPS THAT ARE CAREFULLY MONITOR • IEPS BASED ON DATA IS ANALYZED • IEPS BASED ON INPUT FROM ALL PARTICIPANTS

  4. WHAT NEEDS TO BE ADDED TO IEP MEETINGS TO IMPROVE OUTCOMES • A STUDENT FOCUS • A PROCESS • ACTIVE PARTICIPATION BY ALL MEMBERS • CLEAR UNDERSTANDING OF MATERIAL PRESENTED AND DISCUSSED • PARTICIPANTS WHO VALUE COLLABORATION

  5. A ROADMAP FOR THE MEETING • PARTICIPANTS LISTENING TO UNDERSTAND • COMMUNICATION GUIDELINES • CLEAR UNDERSTANDING OF GOALS FOR THE MEETING • SOMEONE TO KEEP THE MEETING ON TRACK

  6. REINVENT THE WHEEL OR USE THE WHEEL • USE A FACILITATION METHOD TO SUPPORT THE IEP PROCESS • USE MULTIPLE METHODS TO SUPPORT THE IEP PROCESS • LOCATE AND UTILIZE A PRODUCT ALREADY DEVELOPED

  7. SEARCH PROCESS • REVIEW KNOWN FACILITATION METHODS: PROS AND CONS • SELECTION OF METHOD OF “BEST FIT” • INTERACTION METHOD

  8. STRENGTH OF THE INTERACTION METHOD • THE MODEL COLLABORATIVE ATTITUDE INSERT THE MODEL SHARED RESPONSIBILITY STRATEGIC FACILITATIVE THINKING BEHAVIORS

  9. MODEL AS MOTTO FOR SPECIAL EDUCATION • A CHILD CENTERED PROGRAM DEVELOPED THROUGH THE COLLABORATIVE PARTNERSHIP OF THE CASE CONFERENCE COMMITY, WHO SHARE THE RESPONSIBILTY FOR CAREFULLY ANALYZING ALL AVAILABLE DATA AND UTILIZING FACILITATIVE TOOLS AND TECHNIQUES TO REACH CONCENSUS ON AN APPROPRIATE IEP FOR A STUDENT

  10. PILOTTING FIEP • FIEP= ESSENTIAL FACILITATION FOR INDIVIDUALIZED EDUCATION PROGRAMS • A MARRIAGE OF THE ESSENTIAL FACILITATION PROCESS (INTERACTION METHOD) AND RULES AND REGULATIONS FOR A LEGALLY CONSTITUTED IEP MEETING

  11. TRAINING FOR 26 • 13 PARENTS AND PARENT ADVOCATES • 13 SCHOOL PERSONNEL: DIRECTORS, PRINCIPALS, TEACHERS, COORDINATORS, RELATED SERVICE STAFF

  12. RESULTS OF PILOTS • HIGH LEVELS OF THE FOLLOWING: -- DISTRUST -- BLAME -- ANGER -- EMOTIONALITY -- VERBAL AGRESSION -- DEFENSIVENESS

  13. IMPACT ON CONDUCTING FIEP TRAININGS • RE-THINK THE FOLLOWING: --PURPOSE AND OUTCOMES OF FIEP TRAINING PROGRAM --PARENT PARTICIPATION -- SCHOOL/AGENCY PARTICIPATION --ESTABLISHING AN ADVISORY GROUP

  14. --NEED FOR A PROJECT COORDINATOR --NEED TO INVOLVE OTHER AGENCIES TO HELP IDENTIFY TRAINEES

  15. PROPOSALS • HIRE A STATEWIDE COORDINATOR • ESTABLISH AN INTEGRATED ADVISORY COUNCIL • DESIGN A YEAR LONG PILOT PROGRAM

  16. Define pilot project and long term project • Define roles of schools and agencies in the project

  17. MEET FORMALLY WITH THE DIRECTOR OF EXCEPTIONAL LEARNERS FOR THE STATE OF INIDIANA

  18. INITIATIVE PROPOSAL • PURPOSE: TO PROVIDE APPROPRIATE PROGRAMS FOR CHILDREN WITH SPECIAL NEEDS DEVELOPED BY COLLABORATIVE TEAMS, GUIDED BY THE FACILITATION PROCESS …

  19. METHOD: OFFER FIEP TRAININGS TO PARENTS/PARENT ADVOCATES AND SCHOOL PERSONNEL • PAY TRAINING FEES,LODGING,PER DIEM FOR UP TO FIVE PARENTS PER TRAINING

  20. HOLD STATEWIDE TRAININGS IN INDIANAPOLIS • SUPPORT DISTRICTS/ROUND TABLES WHO WANT TO OFFER ON SITE TRAININGS KEEPING TRAINING COST AT CONSTANT LEVEL FOR ALL GROUPS (AS PRICES INCREASED SO WOULD SUPPORT

  21. Offer state-wide trainings four times per year to educate potential participants

  22. NEGOTIATE A BULK PRICE FOR 25 OR MORE TRAININGS • HIRE A COORDINATOR TO BECOME TRAINED AS A TRAINER FOR INDIANA AS WELL AS OTHER STATES TO OVERSEE, MARKET, SET-UP AND CONTRACT FOR TRAININGS

  23. COORDINATOR WOULD SERVE AS A STATEWIDE NEUTRAL FACILITATOR AS ASSIGNED BY THE DEL DIRECTOR OR REQUESTED BY DISTRICTS • ESTABLISH A WORKING ADVISORY COUNCIL TO PROVIDE DIRECTION AND DEFINITION TO PROJECT

  24. ADVISORY COUNCIL TO INCLUDE THE FOLLOWING REPRENTATIVES: SPECIAL ED DIRECTORS, IDOE, INSOURCE, ALTERNATE DISPUTE RESOLUTION, PRACTICING FACILITATORS, UNIVERSITY FACULTY. • Set up seven pilot sites throughout the state:

  25. 1 metropolitan site • 1 rural site • 1 northern site • 1 central site • 1 southern site • 1 midsize city site • 1 high conflict site

  26. Purpose of the Project • Support schools and families working together to successfully educate students • Support change in school’s culture • Increase understanding and collaboration • Reduce conflict and due process

  27. Goals • Provide specialized training to parents, schools staff and other interested parties • Research the outcomes of the training through pre- and post-surveys

  28. Monitor the number and location of due process hearings through state documentation and law firms • Monitor the number of pre-due process meetings that actually go to trial when facilitation is used

  29. Provide coaching and support to new trainees upon request • Based on results of outcomes, determine the effectiveness of the FIEP process in Indiana • Make the trainings affordable

  30. Marketing • Develop a marketing strategies • Individual contacts • Roundtables • ICASE • Brochures • E-mail to superintends, directors of special education, department chairs, principals, family agencies

  31. Submit Application • Proposals submitted to the Department of Education • Information meeting with Department staff • Approval and grant award

  32. Implementation • October 2002 • Marketing: Personal contacts and presentations to districts and roundtables • Sessions at ICASE • Distribution of materials

  33. Trainings • Ten during year one • 4 state-wide • 6 district or round table • Coordinator plus and additional 4GL trainer • Administrators, school staff, parents, State Level administrators

  34. 9 during year two • 6 DURING YEAR TWO • Over 500 trained • 50 parents and advocates

  35. A View of Training • IMPORTANT ASPECTS OF THE TRAINING

  36. CRITICAL COMPONENTS OF FACILITATION TRAINING • TRAINEES PERSPECTIVES: • OBSERVING SKILLED FACILITATORS • THE INTERACTION MODEL • BUIDLING AGENDAS, OUTCOMES AND GROUND RULES • PRE-PLANNING: INTERVIEWING PARENTS AND SCHOOL ADMINISTRATORS

  37. SHARING ROLES AND RESPONSIBILITIES IN A MEETING • DIFFERENCE BETWEEN A MEETING CHAIR FACILITATOR AND A NEUTRAL FACILITATOR • PREVENTIONS AND INTERVENTIONS • COACHED ROLE PLAYING • USE OF A SCRIBE IN A DIFFICULT MEETING

  38. THE VALUE OF ACTIVE LISTENING • THE NEED FOR UNDERSTANDING • GETTING SMALL AGREEMENTS EVERY STEP OF THE MEETING • WATCH MAKING ASSUMPTIONS • WHOLE GROUP PARTICIPATION IS ESSENTIAL TO GOOD AGREEMENTS

  39. USING TECHNIQUES SUCH AS ACCEPT AND LEGITIMIZE CAN DEFUSE CONFLICT • DETERMINING ISSUES, INTEREST, AND POSITIONS CAN HELP RESOLVE CONFLICT

  40. FROM A STATE-WIDE NEUTRAL FACILITATORS STAND POINT • UNDERSTANDING THE RELATIONSHIP BETWEEN THE LADDER OF INFERENCE AND YOURSELF AS A NEUTRAL FACILITATOR • CONTRACTING YOUR POWER FROM THE GROUP

  41. ACTIVE LISTENING AND TRUE UNDERSTANDING OF POINTS OF VIEW ARE CRITICAL TO MAINTAINING NEUTRALITY ACCEPT AND LEGITIMIZE MUST BE A NATURAL PROCESS FOR FACILITATORS

  42. WHERE CONFLICT EXISTS IT IS CRUCIAL TO IDENTIFY THE CONCERNS AT THE BEGINNING OF THE MEETING AND IDENTIFY ON THE AGENDA WHERE THEY WILL BE ADDRESSED CLEARLY MARK AGREEMENTS --USE A SCRIBE

  43. PROVIDE THE SCRIBE ACCURATE INFORMATION AND CHECK THE NOTES • VALUE THE CONCEPTS OF THE INTERACTION METHOD: • SHARED RESPONSIBILITY, COLLABORATIVE ATTITUDE, STRATEGIC THINKING, FACILITATIVE BEHAVIORS

  44. CONCEPT OF NEUTRAL FACILITATOR • INSERT INDIANA MODEL

  45. TRAINING NETWORK • BLUMBERG MAINTAINS A DATA BASE OF ALL PEOPLE FIEP TRAINED • EACH CADRE GROUP RECEIVES AN ACCESS LIST OF THE PARTICIPANTS • TRAINEES ARE CONTACTED TO OFFER ADDITIONAL ONSITE TRAINING AND COACHING

  46. CREDITS • CONTINUING EDUCATION UNITS ARE OFFERED TO PARTICIPANTS AND PAID FOR THROUGH THE GRANT • OBTAINING COLLEGE CREDITS IS IN PROCESS

  47. DATA FROM THE TRAININGS • INSERT DATA FROM SURVEY • FROM DOE: DUE PROCESS, MEDICATION, COMPLAINTS (SANDY SCUDDER • TITLE AND USE AS MANY SLIDES AS NEEDED

  48. CO-FACILITATION • PARENT SCHOOL COLLABORATION • IN*SOURCE (INDIANA RESOURCE CENTER FOR FAMILIES WITH SPECIAL NEEDS • SEVEN DIRECTORS OF SPECIAL EDUCATION • DOUG LITTLE • BLUMBERG CENTER

  49. PROPOSAL TO DOE • GOAL: “LEVEL THE PLAYING FIELD” • WHO: PARENT AND SCHOOL STAFF FACILITATING MEETINGS TOGETHER • WHY: BUILDING TRUST, CULTURAL CHANGE, IMPROVE OUTCOMES FOR STUDENTS • HOW: DEMONSTRATE COLLABORATION

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