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Operational Handbook

An operational handbook for Biosafety Clearing House (BCH) focusing on developing and implementing national BCH systems. It covers roles of Regional Advisors, project cycle steps, and necessary forms for BCH setup. This resource guides Regional Advisors on IT and CPB aspects, equipment inventory, training plans, and project closure procedures.

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Operational Handbook

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  1. UNEP-GEF Biosafety Unit - Geneva Biosafety Clearing House (BCH) Capacity Building Project Operational Handbook 2nd ToT for Regional Advisors Bangkok, Thailand 18 May 2006

  2. Operational Handbook (I) • Definition: A “how-to” guide to assist countries in (i) developing and (ii) implementing the national BCH. • Intended for the country to (i) develop, (ii) use, (iii) maintain the nBCH.

  3. Operational Handbook (II) Why is it important for BCH Regional Advisors (RA)? • It provides overview on roles and responsibilities of NEA, BCH-TF, NEA-NFP, BCH-NFP. • It describes the 5 steps of project cycle: 1. Establishment of BCH-TF and info gathering 2. MoU entry into force, receipt of funds 3. Setting-up nBCH system, and testing 4. Training 5. Project closure

  4. Operational Handbook (III) What role have RA in steps 1-2 (pp.20-21) ?: 1. Establishment of BCH-TF, 2. MoU entry into force. IT RA: assist countries to identify, assess, analyze: • current IT status (data entry knowledge mgmt), • additional training needs, • installation and use of chosen model of nBCH, • country requests on hardware and software. CPB RA: help countries to: • combine and supplement IT cap-bldg needs with substance-related training, • identify and assess training needs in knowledge mgmt, obligations and provisions of CPB.

  5. Operational Handbook (IV) What role have RA in steps 3-5 (pp.20-22) ?: 3. Setting-up nBCH system, 4. Training, 5. Project closure IT RA:assist countries to identify and assess: • selected IT systems, options of sources of info, • hardware, software, data storage, processing info, • use of tech applications for inst and manning of nBCH, • building post-project capacity for data entry. CPB RA: help countries to: • design and implement national cap-bldg programs on provisions and obligations to CPB, • develop and coordinate thematic in-depth national training workshops, identify specific training needs.

  6. Operational Handbook (V) (pp.26-42) Form 1: Notification of BCH Task Force Nomination Form 2: Choice of National BCH System Form 3: National Assessment of BCH assets and needs Form 4: Detailed Costing of proposed national BCH System Form 5: Proposed BCH Training Plan Form 6: UNEP-GEF Funded BCH Equipment Inventory Form 7: BCH Equipment Operational Test Form 8: Post-Training Report Form 9: Request for BCH RA Form 10: Country Report on BCH RA performance

  7. Operational Handbook (VI) • Upon receipt of (i) completed forms 1-5, (ii) sustainability strategy, (iii) proposed work plan for BCH set-up and use, UNEP-GEF will finalize MoU. • Country can at ANY TIME request BCH Regional Advisor (form 9, p.39, OH) to (i) set-up nBCH system, (ii) deliver training. • Once MoU is signed, NEA will receive 75% of funds for: (i) purchase of equipment, (ii) BCH-TF meetings and (iii) national workshop(s). MoU duration: 12 months. • Upon receipt of completed forms 6-8, residual 25% of negotiated funds will be forwarded to country. The project is considered completed. • Country will submit a final evaluation of BCH Regional Advisor (form 10, p.40-42, OH).

  8. Instructional Manual (I) • Definition: A hands-on document intended to provide practical support to BCH Regional Advisors. • The manual is currently being reviewed.

  9. Instructional Manual (II) Main components: 1- Introduction 2- Interacting with BCH TF, NEA-NFP, BCH-NFP, 3- Training components + practical check-lists, 4- Preparation + conduct of training workshop(s), 5- BCH monitoring and evaluation, 6- Mission Report Forms, 7- Work-plans and templates for: (i) mission preparation + objectives, (ii) on-site training logistics, equipment needs + verification, documentation…

  10. Focus Groups Assignment Please split into 3 focus groups. Assignment: What elements would ensure a strong networking for both CPB and IT Regional Advisors?

  11. Questions and Answers

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