Welcome to Our Grant Writing Workshop!

1. Welcome to OurGrant Writing Workshop! Hosted by: Virginia Blue Ridge Affiliate of Susan G. Komen Pam Adams, Mission Coordinator Date: September 26, 2013

2. Agenda • Welcome/Introduction of Guests • Funding Basics • Community Profile Report (CPR) • Community Grant Request for Application (RFA) • Small Grant • Grant Writing Tutorial • GeMS (Grants eManagement System) • Questions and Answers

3. Workshop Goals • Familiarize applicants with the vision and mission of the Virginia Blue Ridge Affiliate of Susan G. Komen • Inform applicants about our funding strategies • Present applicants with Komen Breast Self-Awareness messaging • Provide applicants with resources necessary for developing a successful grant application • Encourage networking with other breast health professionals • Introduce applicants to GeMS: Grants eManagement System

4. Susan G. Komen A Sister’s Promise Nancy G. Brinker promised her dying sister, Susan G. Komen, that she would do everything in her power to end breast cancer forever. In 1982, her promise became Susan G. Komen for the Cure in honor of her sister who died of breast cancer at 36.

5. Susan G. Komen • World's largest grassroots network of breast cancer survivors and • activists • Invested more than $2 B since inception • Our Promise: to save lives and end breast cancer forever

6. Our Promise • Our promise is our mission – ending breast cancer forever by… • Empoweringpeople • Ensuringquality of care for all • Energizingscience to find a cure

7. Victories and the Fight Ahead • More Early Detection – In 1982, <30% received a clinical breast exam. Today, 75% of women over 40 get mammograms. • More Hope – In 1982, the 5 year survival rate was 74%. • Today, the 5 year survival rate (confined to breast) is 98% • More Research – In 1982, fed. gov. devoted $30m yr. to bc research. Today, it devotes $900m per year • More Survivors – About 3 million in America

8. How is the Virginia Blue Ridge AffiliateMaking a Difference? • By: • understanding the communities’ needs and assets through our Community Profile • funding effective programs that meet prioritized need (Grantmaking) • empowering communities with breast cancer knowledge and resources to take action (Education/Multicultural Health Programs) • leveraging relationships and building partnerships • (Community Organizing)

9. AND…

10. By providing $318,104 (2013/14) • to non-profits in our service area • to fund screening/diagnostic mammograms, outreach/breast health education programs, and treatment assistance for • uninsured/underinsured women. • Since 2008, VBRA has granted $1,308,747!

11. Funding Basics

12. Eligibility for Funding • All past and current Komen-funded grants or awards to applicant are up-to-date and in compliance with Komen requirements. • Applicant has tax exempt status under the Internal Revenue Service code. • Applicant must send a representative to a Komen grant-writing workshop or must participate in the online webinar. • Project must be specific to breast health/breast cancer and address the priorities of our community profile.

13. Eligibility for Funding • Applicant or any if it’s key employees, directors, officers or agents must not have been convicted of fraud or a crime involving any financial or administrative impropriety • Must be located in or providing services in one or more of the • following 32 cities and counties: • Alleghany, Amherst, Bath, Bedford, Bedford City, Bland, Botetourt, Buena Vista City, Campbell, Carroll, Covington City, Craig, Danville City, Floyd, Franklin, Galax City, Giles, Grayson, Henry, Lexington City, Lynchburg City, Martinsville City, Montgomery, Patrick, Pittsylvania, Pulaski, Radford City, Roanoke, Roanoke City, Rockbridge, Salem City, and Wythe

15. Most Common Interventions Funded • Those that: • Reduce cost and logistical barriers to the patient for mammography • Reduce financial and logistical barriers to treatment • Provide translation/interpretation services • Also: • Outreach programs - Group education - Patient navigation • Support groups - Material development and dissemination

16. Most Common Interventions Funded (con’t) Side-effect management Complementary therapies Financial assistance for day-to-day costs during treatment Individual counseling/psychotherapy Nutrition services Caregiver support End of life care Many of these fall in the Diagnosis thru Follow-up parts of the Continuum of Care

17. Affiliate Grants Fund • Salaries and fringe benefits for program staff • Consultant fees • Clinical services or patient care costs • Meeting costs • Supplies • Reasonable travel costs related to the execution of the program • Other direct program expenses • Equipment not to exceed $5,000 • Indirect costs not to exceed 15% of direct costs

18. Affiliate Grants DO NOT Fund • Medical or scientific research • (costs associated with program evaluation are allowed) • Construction or renovation of facilities • Political campaigns or lobbying • Endowments • General operating funds (except indirect costs) • Debt reduction • Annual fundraising campaigns • Event sponsorships • Projects completed before the date of grant approval

19. Affiliate Grants DO NOT Fund • Building/renovation • Capital campaigns • Employee matching gifts • Land acquisition • Program related investments and loans • Scholarships or fellowships • Education regarding breast self-exams/use of breast models • Individuals (with the exception of travel scholarships up to $2,000) • Thermography

20. Komen Educational Materials and Messages • We do not recommend monthly breast self-exam and therefore will not fund education programs that teach monthly breast self-exam or use breast models. • Grantees are eligible to receive preferred pricing for Komen educational materials that should be used and displayed whenever possible. • Grantees may want to include expenses to purchase these materials in the program budget.

21. Komen Educational Materials and Messages • We require that grantees provide educational messages and materials that are consistent with those promoted by Susan G. Komen, including promoting the messages of breast self-awareness: • Know your risk • Get screened • Know what is normal for you • Make healthy lifestyle choices

22. 1. Know Your Risk • Talk to your family about your family health history • Talk to your doctor about your • personal risk of breast cancer

23. 2. Get Screened • Ask your doctor which screening tests are right for you if you are at higher risk • Have a clinical breast exam at least every 3 years starting at 20, and every year starting • at 40 • Have a mammogram every year starting at age 40 if you are at average risk • Sign up for your screening reminder at komen.org/reminder

24. 3. Know What is Normal for You • Know how your breasts look and feel • Report changes to your health care provider right away

25. 4. Make Healthy Lifestyle Choices • Maintain a healthy weight • Add exercise into your routine • Limit alcohol intake • Limit the use of postmenopausal hormones • Breastfeed if you can

26. Risk Factors & Breast Cancer • First period before age 12 • High bone density • Previous breast cancer • No children / first child after 35 • Overweight / adult weight gain • Lack of physical activity • Drinking alcohol • Postmenopausal hormone use • Not breastfeeding • Being female • Getting older • Inherited genetic mutations • Lobular carcinoma in situ (LCIS) • Increased number of cells • in the breast (hyperplasia) • Family history • Dense breasts • High blood estrogen levels

27. Continuum of Care Annual Screenings Keep Women in the Continuum Education & Survivorship Abnormal Normal Breast cancer not diagnosis Breast cancer diagnosis

28. Community Profile Report(CPR)

29. 2012 Community Profile • Our Community Profile was researched and developed by the Virginia Tech Center for Public Health Practice and the national Susan G. Komen Community Profile Team. • This research shows us the areas of greatest need in the VA Blue Ridge Region. • Our Community Profile provides us with resources to help us meet those needs. • Results give us our funding priorities for the grantmaking process. • Results are valid for three years.

30. 2014-15 Funding Priorities • Findings from the 2012 VA Blue Ridge Affiliate Community Profile revealed that access to and timely progression through the breast cancer continuum of care is believed to improve breast cancer survival rates. However, uninsured and racial/ethnic minority women are more likely than other women to delay or miss follow-up appointments after receiving an abnormal mammogram. Higher screening rates for breast cancer could help identify breast cancers at earlier stages and reduce breast cancer mortality rates. African-American women, in particular, and individuals with low socioeconomic status often present with late-stage diagnoses and have higher mortality rates.

31. 2014-15 Funding Priorities • Priority 1: • Increasing breast cancer screenings and follow-up appointments (especially after receiving abnormal mammogram results) primarily within the Cities of Danville and Martinsville, as well as within Alleghany and Wythe Counties. • Priority 2: • Increasing breast cancer screenings and follow-up appointments (especially after receiving abnormal mammogram results) within the secondary locations of the Cities of Roanoke and Lynchburg, as well as within Roanoke, Pulaski, Bedford, Franklin, and Montgomery Counties.

32. 2014-15 Funding Priorities • Priority 3: • Increasing access to quality breast cancer care by addressing one or more of the following barriers for racial and/or ethnic minority women (especially African-American women): • cultural norms • language • low health literacy • lack of insurance • irregular sources of medical care • uncoordinated treatment

33. Priority 3 Barriers for Racial and/or Ethnic Minority Women • Cultural Norms: • Fear • Fatalism • Medical Mistrust • Misconceptions • Perceived Susceptibility

34. Priority 3 Barriers for Racial and/or Ethnic Minority Women • Language: By 2050, expected U.S. demographics - Non-Hispanic whites 47%, Asian 9%, and Blacks 13% - 1 in 5 Americans will be a foreign born immigrant • Low Health Literacy: It is estimated that 9 out of every 10 people have difficulty understanding and using everyday health information.

35. Priority 3Barriers for Racial and/or Ethnic Minority Women • Lack of Insurance: Due to unemployment in high priority areas • Irregular Sources of Medical Care: Shortage of physicians and low referral rates in rural areas result in uncoordinated treatment • Uncoordinated Treatment: Women are going to the doctor for acute illnesses and have no primary care physician to oversee their well-being

36. Community Grant Request for Applications(RFA)

37. Important Dates 2014 – 2015 Grant Cycle • Grant Application Workshop Thurs., September 26, 2013 • Grant Application Webinar Thurs., October 17, 2013 • Application Deadline Mon., December 2, 2013 – 5:00 PM • Award Notification by Fri., February 14, 2014 • Contract Issuance February 17 – February 28, 2014 • Award Period April 1, 2014 - March 31, 2015

38. Submission Process • All proposals must be submitted online through the Grants e-Management System (GeMS): • https://affiliategrants.komen.org • Applications must be received on or before Monday, December 2, 2013 (5:00 P.M.). No late submissions will be accepted.

39. Review Process • Compliance review is first. Then, grants will be reviewed by at least three independent reviewers who will consider each of the following selection criteria: • Impact – 20% • Feasibility – 20% • Capacity – 20% • Collaboration – 20% • Sustainability – 20%

40. Application Instructions: Project Narrative • Make sure you are initiating a Community Grant application and not a Small Grant application in GeMS. You will be limited to 3,500 characters for each of the following sections: • Organization Capacity – qualifications, experience serving target population, successes, fiscal management • Statement of Need – why, population to be served, evidence of need, unique • Project Description – do goals and objectives match Affiliate’s priorities and need statement, continuum of care

41. Application Instructions: Project Narrative • Collaboration – role of other organizations, direct involvement or outside support, strength of collaboration • Sustainability – long term, secure and allocate resources, management strategies for project director, other funding sources, budget increases and decreases • Evaluation – measure progress and impact, assess program delivery, monitoring/evaluation expertise

42. Application Instructions: Attachments • Information regarding key personnel – resume, job description • Proof of non-profit status – IRS determination letter • Letters of support, collaboration, MOUs, etc. – demonstrate partnership • Evaluation form, survey, logic model, etc. – demonstrate effectiveness • Certificate of Insurance • W - 9

43. Application Instructions: Budget • Salaries • Fringe (Benefits, Taxes) • Consultant Costs • Supplies • Equipment (not to exceed $5,000) • Travel • Patient Care Costs • Screening • Diagnostics • Treatment • Transportation • Sub-contracts • Indirect Costs (not to exceed 15% of direct costs)

44. Small Grant Request for Applications(RFA)

45. Small Grants • Interested applicants should ask themselves: • What needs are currently not being met within my community? • How can I strategically design a high impact, low cost activity or idea to help meet those needs?

46. Small Grants • Are Notjust smaller versions of a community grant • Are opportunities to explore different ways to: • reach new communities • fund innovative/high impact projects • build partnerships • Must be strongly tied to the Community Profile

47. Restrictions • Program activities must occur in or benefit programs located in the Virginia Blue Ridge Affiliate service. • Funding requests should not be for projects that provide direct services such as screening, diagnostics, or treatment and would normally go through the yearly Community Grant process. • Preference will be given to applicants who provide matching/in-kind support of salary and personnel requests.

48. Restrictions • Current grantees are not eligible to apply. • Organizations may submit multiple small grant applications throughout the year; however, once funded, a program may not resubmit for additional funding within the same fiscal year. • Rejected proposals may be resubmitted for a second consideration within the same fiscal year, but will not be considered a third time.

49. Small Grants • Funding Opportunities: • The Virginia Blue Ridge Affiliate is offering a total of $10,000 in small grants for the current funding cycle and will again offer it in the 2014-15 funding cycle to support breast health education projects, conference, and travel scholarships. • Important Dates: • Small Grant applications are accepted throughout the year. However, requests for support of travel scholarships, conferences, or other events must be received at least six weeks prior to the event.

50. Small Grants • 1. Educational Grants: • Purpose: To raise awareness of breast cancer and increase the capacity of effective breast health programs • Amount: up to $3,000 • Recognition requirements: The Virginia Blue Ridge Affiliate of Susan G. Komen must be recognized in all materials.