1 / 14

WP&CS Responsibilities of Committee Members

This comprehensive guide outlines the roles and responsibilities of committee members within the WP&CS Inc., covering areas such as membership, structure of the society, different committees, decision-making processes, and meeting procedures. It explains the distinctions between Committee of Management (COM), Regional Promotional Groups (RPGs), sub-committees, and working groups. The document emphasizes the importance of communication, transparency, and adherence to rules and regulations in all aspects of society governance. Key elements include financial oversight, event planning, administrative tasks, and fostering collaboration among members. The guide also underscores the significance of decision-making based on rational evaluation and future implications. It provides insights into how emotional blocks can hinder effective decision-making and offers tips on overcoming such obstacles. The overall aim is to ensure that committee members act in the best interests of the society, its members, and the Welsh Ponies & Cobs breed while upholding professionalism and integrity.

fseals
Download Presentation

WP&CS Responsibilities of Committee Members

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. WP&CS Responsibilities of Committee Members WP&CS Inc

  2. The Society • Membership - Full, Associate, Life & Honorary • The Stud Book – authenticated record of breeding. • Business of Society Controlled by Rules of Incorporation Associations Incorporation Act 1981 Constitution & Rules of Society 2014 WP&CS Inc

  3. Structure of the Society • The Society Membership – 2900 members Welsh Ponies & Cobs Rules of Incorporation Rules of WP&CS of Australia Inc • Committee of Management Editing Committee Finance Committee Events Committee Sub Committees ( working groups) Coordinators – Advertising, Stud Book etc • Regional Promotional Groups & Sub Committees WP&CS Inc

  4. Structure of the WP&CSA Inc. WP&CS 2,900 members . COMMITTEE OF MANAGEMENT Finance Editing Events Sub Committees Workingparties Staff RPGs Members Sub Committees WP&CS Inc

  5. Rules of the WP&CSA Inc. • Rules of Incorporation • The Society Rules (Constitution) • Studbook Regulations • Green Guide (Reference Manual for Sub-committees) • COM & RPG’s / Sub-committees / Working Parties and guided and regulated by the Rules and Regulations. WP&CS Inc

  6. Difference between COM & RPGs • COM is an elected National body • RPGs / Sub-committees promote the breed in specific geographic areas • COM is accountable to the members and government bodies such as Consumer Affairs Victoria and ASIC • RPGs / Sub-committees accountable to COM and the members • RPGs / Sub-committees present all minutes & financial statements to COM • COM can delegate to RPGs • Green Guide (Reference Manual for Sub-committees) WP&CS Inc

  7. Difference between Working Groups & RPGs / Sub-committees • A working group is appointed by the COM; an RPG / Sub-committee is elected by the members and approved by COM. • Working Groups (misnomer sub-committees) are appointed to undertake a specific task. • The Working Group consists of at least one member of COM who is the coordinator (chairperson) on behalf of COM. • Working Groups report directly to COM. • Working groups must work within financial constraints and terms of reference set by COM. • Working groups present all minutes & financial statements to COM. • Working groups can be disbanded once the delegated task is completed. WP&CS Inc

  8. Committee of Management • The Role of the Chairperson • The Executive members • Responsibilities of committee members: - To familiarise themselves with Rules -To know & understand meeting procedures -To work together as a team - Communication with Chairperson Delegated tasks – sub committees/individual • -Meet timelines WP&CS Inc

  9. Sub Committees & Working Parties • Finance Committee – considers matters of Society finances and makes recommendations to COM for approval • Editing Committee - registrations, prefixes & brands and makes recommendations to COM for approval • Events Committee – considers events / judges submissions and makes recommendations to COM for approval • Working parties - - Welsh National Show - Action - Journal - Youth Encouragement Program - Others as agreed by COM WP&CS Inc

  10. COM Positions • Action Editor • Journal Editor • Stud Book Coordinator • Member Liaison Officer • Publicity Officer - Local - International • Advertising Officer • Promotions Officer • Conference Coordinator • Sponsorship WP&CS Inc

  11. Meeting Procedures • Chairing the meeting • Quorum • Speaking through the Chair • Moving a motion • Minutes • Respect and consideration at meetings • Confidentiality WP&CS Inc

  12. Decision making • Within the Rules • Best interests of all members • No personal agendas • Must be consistent • Take into account previous decisions of COM • Communication with members & RPGs • Transparent WP&CS Inc

  13. Decision making To make decisions rationally: • Know the objectives • Know all possible alternative solutions to the decision • Know the relative pros & cons of each alternative • Choose the decision that maximises attainment of the objective • Consider the future implications of any decisions Emotional Blocks: • Fear of making a mistake • Fear and distrust of others • Grabbing the first idea that comes along without considering in full WP&CS Inc

  14. Summary COM role: • To manage business affairs of Society • Best interests of members & the Breed • National body • Team effort • Encouragement of individual input • Appreciation of volunteers WP&CS Inc

More Related