Technologies for Clinical Settings II

1. Web-Based Tools Technologies for Clinical Settings II

2. Constant Change • The landscape of specific web tools available is constantly changing • Learning to identify and evaluate tools to meet needs in your professional lives is the important skill • Learning about and using the available tools now can help you find and use tools more efficiently in the future

3. Patient Privacy • As a physician, it’s important to keep patient privacy and HIPAA compliance in mind when using web tools • Web tools are never meant to hold identifiable information about patients • Personal health information should always be encrypted and stored in a manner compliant with HIPAA regulations

4. The Tools Advanced Google Google Scholar Google Books Google Calendar Google Docs Everything Google The Rest • Evernote • Dropbox • RSS

5. Google 101 Turn your question into a statement Lincoln was assassinated by grass is green because +salsa +chips -dance Salsa and chips not salsa dance ~women ~combat Searches for women, females girls and combat, war, battle “quotes for phrases” Examples from Brett Spencer, University of Alabama

6. Advanced Search • In case you forget how, the advanced search page gives you most of these choices and more • Search within a site or domain • Search for a page within nih.gov • Search only within .edu and .gov sites • Search within a certain time frame • Search for PDFs, Powerpoints, and others

7. Google Tricks • Colon searches • define:culture, weather:Boston, time:London • Calculations • (160/17)*25 • Conversions • 2 tablespoons in ounces • World Facts • Population of Russia • Flights • Delta 655 Examples from Brett Spencer, University of Alabama

8. Google Scholar A search engine designed to only search for scholarly materials on the web. Connect through the Biomedical Library website to get full-text links

9. Google Books Book search engine Allows for reading of some books completely online or through download, usually old, public domain books Allows previewing of others Searches full-text of books Helps find the book you need in a library

10. Google Blog Search Helps you discover what people are saying online by searching blogs Search for what doctors are saying about things like EHRs Search with the ~physician term to find out specifically about tools in your context Google Specialty Searches

11. Google Docs Suite of online word processing, presentation, and spreadsheet applications designed for easy sharing and collaboration among groups

12. Documents • Interface much like Microsoft Word • Allows sharing, multiple people can be allowed to edit or view a document in real time • You can roll back to previous versions if you don’t like edits • Grab a link to publish freely on the web • Not as many formatting choices as Word

13. Other Available Doc Types Presentations Spreadsheets • + Forms • Create a form and send it in email or post a link, the results will be filled into a spreadsheet for you, and reports are available

14. Google Calendar Keep up with your schedule on the go, sync with your mobile device, share calendars with friends or colleagues

15. Evernote Note-taking application Available on PCs, Macs, and most mobile devices, but also through a web interface Syncs between all devices and the web Takes text notes, picture notes, voice notes, and accepts pdfs Searches full-text of images and pdfs

16. Dropbox File syncing application After installing Dropbox, drop any file into a Dropbox folder on your computer, or upload a file on the website, and it will be available on any other computer/device on which you install Dropbox, also on the web Shared folders allow groups to share files and documents by simply dropping a file into a folder

17. RSS Really Simple Syndication

18. RSS Uses Subscribe to Blogs/websites Journals Newspapers/Magazines Podcasts Searches

19. Finding Web Tools • Talk to people doing the same kind of activities about what they use • In addition to talking to colleagues personally, you can throw out questions on social networking sites if you’ve built up a network of professional contacts who share your interest • Use your new found Google skills • Search to see if other physicians are facing the same problem or have the same need • If you have heard of one tool that does not quite meet your need Google “The Tool vs” (For example, Dropbox vs) to see what other people are comparing it to online • Keep up • Find magazines, blogs, or people to follow who talk about these kinds of things and follow along

20. Assessing Web Tools • Does it meet my needs? • Will it fit easily into what I do? • Does it threaten privacy? • Is it easy to use?

21. Discussion 1 Adopt a web-based tool that you did not previously use, and use it in an educational or professional context for one week. The tool can be one described here, or you can identify a tool to suit your needs. Describe why you chose the tool and how you used it. How did it meet or fail to meet your expectation? Will you continue to use the tool?

22. Discussion 2 Describe a problem or need that you might face in your career that might be solved with technology. Propose a solution using any existing technology or tool. Explain how you found your solution and your reasons for choosing it. Example: You are a member of a group who share a medical specialty and you want to have a journal club to discuss advancements in your field, but you are not geographically near. Would you propose using a blog with summaries and comments? A wiki? Online forums? Chat rooms? Video conferencing? Google Docs? Mailed correspondence? Mail is slow, but video conferencing and chat require that everyone be able to attend at the same time across many time zones. How did you find your answer, and why did you choose it?

23. Andrea Wright, Technology Librarian awright@bbl.usouthal.edu 251-461-1424 Biomedical Library Room 213