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SSVF and HMIS

SSVF and HMIS. Molly McEvilley, Abt Associates. Objectives. During this training we will review the following: Review of data collection tools Training materials Repository updates Importance of Data Quality How to request individual Technical Assistance

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SSVF and HMIS

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  1. SSVF and HMIS Molly McEvilley, Abt Associates

  2. Objectives • During this training we will review the following: • Review of data collection tools • Training materials • Repository updates • Importance of Data Quality • How to request individual Technical Assistance • Additional HMIS resources and websites

  3. SSVF Data Collection Tools • SSVF Data Collection Guidebook contains: • SSVF HMIS Intake Template • SSVF HMIS Exit Template • SSVF Income and Benefit Template • SSVF Financial Assistance Provided Template • SSVF Supportive Services Provided Template • Data Collection Overview • Program Descriptor set up instructions • Universal Data Elements instructions • Program Specific Data Elements instructions • Repository instructions

  4. Recorded Training Materials • SSVF and HMIS part 1 • Data Collection Requirements • SSVF and HMIS part 2 • Repository Requirements • Trainings available on the VA web site: http://www.va.gov/HOMELESS/ssvf.asp • Data Quality • HMIS Data Standards for VA Community Programs

  5. SSVF Data Uploads How often are data uploads expect? • SSVF client data exported from HMIS to the Repository by the 5thbusiness day of each month. • The data set includes all SSVF program activity through the end of the previous month. • After the upload deadline, the Repository will not accept new uploads until the next monthly upload.

  6. Data Export and Upload Responsibility • VA’s preference is for HMIS administrators to export the data and upload it to the Repository. This may vary by HMIS implementation. • The ultimate responsibility for ensuring that SSVF data has been entered, meets VA data quality requirements, and has been uploaded to the Repository on time belongs to SSVF program staff.

  7. Repository Users • For each grantee, there must be at least one person set up as a Repository user to upload data. • This person will be responsible for uploading data and, if necessary, communicating to SSVF program staff about any data quality issues which must be resolved. • Repository users may be affiliated with more than one SSVF grant.

  8. Subgrantees in Multiple CoCs • The Repository must be able to identify data by grantee. • If a single grantee has sub grantees participating in different HMIS implementations, there may be multiple uploads for that grantee. • VA and TA team need to know about multiple CoC projects BEFORE Repository users create their accounts.

  9. The Importance of Data Quality • Data Quality is essential for HMIS and allows for: • Accurate reporting • Understanding of the nature and scope of homelessness • Essential to SSVF program to accurately report on your program activities and your outcomes • Essential for community partners • Planning • Funding applications • Public awareness and education

  10. Individual Training and TA • Technical assistance is available to grantees, HMIS staff and vendors. Please contact your regional coordinator to request TA for your program.

  11. Additional HMIS Resources • HMIS.info • www.HMIS.info • Historical information on HMIS, as well as technical resources • HUD Homelessness Resource Exchange: www.HUDHRE.info • Copies of presentations from 2010 HUD conference, many covering HMIS • 2010 HMIS Data Standards • http://www.hudhre.info/documents/FinalHMISDataStandards_March2010.pdf

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