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Activity Funds

Activity Funds. What is the Difference Between Student and Campus Activity Funds?. Presented by Samuel D. Flores & Mario Gonzalez. Two Types of Activity Funds. SAF = Student Activity Funds CAF = Campus Activity Funds

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Activity Funds

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  1. Activity Funds What is the Difference Between Student and Campus Activity Funds? Presented by Samuel D. Flores & Mario Gonzalez

  2. Two Types of Activity Funds • SAF = Student Activity Funds • CAF = Campus Activity Funds • Often times, both use the same accounting system at the school, but they are very different types of funds

  3. RESPONSIBILITYOF PRINCIPAL ULTIMATE responsibility for: • SAF & CAF funds and transactions • Safekeeping money • Proper accounting and administration • Approval of disbursements in accordance with procedures manual.

  4. RESPONSIBILITY of SECRETARY/BOOKKEEPER • Records SAF & CAF transactions to include receipts, deposits, disbursements, and journal entries • Assists sponsors • Informs Principal of

  5. How do I distinguish between the two types? • Do the students have sole responsibility for deciding how to spend the money? • If yes, funds are SAF - Fund 865 • Do other persons besides the students decide how to spend the money? • If yes, funds are CAF - Fund 199 or 461.

  6. ACTIVITY FUND PRESENTATIONIN FINANCIAL STATEMENTS SAF • Present Assets and Liabilities ONLY • Report with Fiduciary Funds CAF • Present Assets and Liabilities • Present Revenues and Expenditures • Report as part of Government-wide Financial Statements • Report with Governmental Funds

  7. SAFStudent Funds = Club Funds = Agency Funds • Belong to various student groups; not to the campus or district - “trust” funds • Spending decisions rest “solely” with the students • Not subject to purchasing & bid laws • Class, club or student groups must have elected officers (in order to qualify for tax free days)

  8. Campus Activity Funds CAF: • Belong to the Campus/District • Money raised locally at the school by campus personnel • Donations directly to school • Accounts include school office and departmental accounts • Sponsors for CAF accounts include the Principal as well as departmental staff • Must adhere to State & Board Policy & District Regulations • Subject to Purchasing & Bid Laws

  9. CAF Allowable Expenditures • General operation of the school • Public purpose in the realm of education • Direct or indirect benefit to students • All allowable & unallowable expenditures are defined in the Student Activities Manual

  10. Question & answer

  11. Contact listing

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