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MI-Access Online System Overview

MI-Access Online System Overview. OEAA Fall Conferences - 2006. MI-Access Online System. Rita Walker Project Coordinator. Carol Morrison Hotline Director. Alison Peterson Project Manager. BETA/TASA (Contractor). MI-Access Online System and OEAA Secure Site .

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MI-Access Online System Overview

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  1. MI-Access Online System Overview OEAA Fall Conferences - 2006

  2. MI-Access Online System Rita Walker Project Coordinator Carol MorrisonHotline Director Alison PetersonProject Manager BETA/TASA (Contractor)

  3. MI-Access Online System and OEAA Secure Site The MI-Access Online System is designed to : • Process teacher/student/manual counts • Assessment material orders • Track shipment history • Update coordinator information.

  4. MI-Access Online System and OEAA Secure Site The OEAA Secure Site is designed toprocess confidential student and report information, such as: • Pre-identifying students, • Printing Pre-ID barcode labels, • Updating student demographics, • Viewing the tested roster • Accessing electronic reports and data files for schools/districts.

  5. MI-Access Online System vs. OEAA Secure Site

  6. MI-Access Online System: Main Menu Main Menu • Update MI-Access Coordinator Information • Update District MI-Access Coordinator Information • Update School MI-Access Coordinator Information • Submit MI-Access Counts • Participation and Supported Independence v1.5 Pilot (Grades 3-8 and 11) and Fall 2006 FunctionalIndependence (Grades 3-8) MI-AccessTeacher/Student/Manual Counts(FI counts may ONLY be entered/modified for districts that have NOT yet submitted FI counts for fall 2006) • Fall 2006 MI-Access Additional Functional Independence Teacher/Student Counts • (Grades 3-8)

  7. MI-Access Online System: Main Menu • View MI-Access Shipment History • Resources • Order Assessments for Students with Disabilities • Program resource materials • Download AUEN Products Order Form from the Center for Educational Networking • MI-Access Web page • MI-Access Information Center • Worksheet for Fall 2006 Teacher/Student/Manual Counts Participation andSupported Independence v1.5 Pilot Grades 3-8 and 11 • Worksheet for Fall 2006 Teacher/Student/Manual Counts Functional Independence Grades 3-8 • MI-Access System Features • View Help Screen • Bookmark (Add To Favorites) Log-in Link • E-mail For Help • Change Password • Log Out

  8. Updating Coordinator Information • District & School MI-Access Coordinators • Name • Phone/Fax number • E-mail address • Shipping address

  9. Update District Coordinator Information District MI-Access Coordinator Information

  10. Update District Coordinator Information Edit District MI-Access Coordinator Information Main MenuHelp ScreenContact UsLog out

  11. Update School Coordinator Information Update School MI-Access Coordinator Information Screen Total # of Schools: 7

  12. Update School Coordinator Information Click “Edit” to add/change coordinator information Main Menu Help ScreenContact UsLog out

  13. Enter Teacher/Student/Manual Counts 6 Key Steps • Click the “Edit Counts” button • Enter Counts • Click “Counts Completed” • View final counts • Submit final counts • Print information

  14. Enter Student/Teacher/Manual Counts Main Menu • Update MI-Access Coordinator Information • Update District MI-Access Coordinator Information • Update School MI-Access Coordinator Information • Submit MI-Access Counts • Participation and Supported Independence v1.5 Pilot (Grades 3-8 and 11) and Fall 2006 FunctionalIndependence (Grades 3-8) MI-AccessTeacher/Student/Manual Counts(FI counts may ONLY be entered/modified for districts that have NOT yet submitted FI counts for fall 2006) • Fall 2006 MI-Access Additional Functional Independence Teacher/Student Counts • (Grades 3-8) Click this link to begin entering counts.

  15. Enter Teacher/Student/Manual Counts • Click the “Enter Counts by School” button if schools in your district will be participating in the assessment window. • If no schools in your district are participating in the assessment window, click the “No Schools Participating” button.

  16. Enter Teacher/Student/Manual Counts Projected Teacher/Student Counts Fall 2006 Participation and Supported Independence v1.5 Pilot (Grades 3-8 and 11) and Functional Independence (Grades 3-8) Counts

  17. Enter Teacher/Student/Manual Counts Enter Projected Teacher/Student/Manual Counts for Fall 2006 Administration of Participation and Supported Independence v1.5 Pilot (Grades 3-8 and 11) andFunctional Independence (Grade 11)

  18. Enter Teacher/Student/Manual Counts Total # of Schools: 7 Click “edit” to enter counts for a specific school District Totals: Student/Teacher/Manual CountsNote: District totals will populate automatically as counts are entered for each school.

  19. Enter Teacher/Student/Manual Counts Manual counts should only be entered for Assessment Administrators/Teachers. District and School Coordinators will automatically receive manuals if counts are entered for their district.

  20. Enter Teacher/Student/Manual Counts Note: You will see additional charts for grades 3-8 and 11. Continue entering grade counts in charts for all grades with students participating in the assessments.

  21. Enter Teacher/Student/Manual Counts Click “Counts Completed” to view final counts for submission Main MenuHelp ScreenContact UsLog out

  22. View Final Student/Teacher/Manual Counts View Final Teacher/Student/Manual Counts for Fall 2006 Administration of Participation and Supported Independence v1.5 Pilot (Grades 3-8 and 11)and Functional Independence (Grades 3-8) Main MenuLog out Total # of Schools: 7

  23. View Final Teacher/Student/Manual Counts District Totals: Student/Teacher/Manual CountsNote: District totals will populate automatically as counts are entered for each school.

  24. View Final Teacher/Student/Manual Counts Note: Additional student/teacher count charts will be displayed for all grades (3-8 and 11)

  25. View Final Teacher/Student/Manual Counts You MUST click “Submit Counts” in order for your final counts to be submitted!!

  26. View MI-Access Shipment History • Click on a specific order number to view tracking information. The link will direct your browser to the “Detailed Order View” screen. • Click on the UPS Ground tracking number to view shipping progress.

  27. Assessment Shipment History Assessment Shipment History

  28. Detailed Order View Screen Detailed Order View

  29. View Shipment Tracking Detail

  30. Ordering Additional Materials • Additional materials may be ordered only after initial counts have been submitted. • Before ordering additional materials, you must inventory the initial shipment of assessment materials to ensure that the proper quantities were received. • Initial shipments include a 10% overage of materials to reduce the need for additional orders. Enter Additional Teacher/Student/Manual Counts forFall 2006 Administration of Functional Independence (Grades 3-8)

  31. Entering Additional Counts

  32. Total # of Schools: 7 Entering Additional Counts District Totals: Student/Teacher/Manual CountsNote: District totals will populate automatically as counts are entered for each school.

  33. Entering Additional Counts

  34. Entering Additional Counts Click “Counts Completed” to submit additional counts.

  35. OEAA Secure Site vs. MI-Access Online System • OEAA Secure Site: Pre-identify (Pre-ID) students for assessment windows. • MI-Access Online System: Submit Teacher/Student/Manual counts for assessment windows.

  36. Tested Roster: What is it and why is it important to me? • The tested roster is located at the OEAA Secure Site. • Submit research requests at the MI-Access Online System. • Make demographic updates at the OEAA Secure Site.

  37. Research Requests What happens after I submit a research request? • The staff at BETA/TASA receives and investigates the request. • Check the online system to view the progress of a research request. Once completed, the outcome of the request will be listed online.

  38. Research Requests What happens if my research request is denied or does not yield results? • The MI-Access Online System will list the request as “Research Request rejected” and will supply a reason for the rejection.

  39. Tested Roster Research Request Screen Tested Roster Research Request Screen

  40. Tested Roster Research Request Screen Main MenuHelp ScreenContact UsLog out

  41. Missing Student Research Request • The Missing Student Research Request screen should be used when an individual student is missing from the tested roster.

  42. Missing Student Research Request Missing Student Research Request Screen

  43. MI-Access Online System: Missing Student Research Request Click “Submit” after the student information has been entered

  44. View Student Research Request Screen • Use the View Student Research Request Screen to view a detailed history of Student Research Requests • The status of the Student Research Request will be updated for your records.

  45. View Student Research Request Screen View Student Research Request Screen

  46. Change Research Request Contact Information Screen • Keep the most up-to-date records for contact information regarding research requests. • If a change in responsibility occurs, be sure to update the contact information in the MI-Access Online System.

  47. Change Research Request Contact Information Screen Change Research Request Contact Information Screen

  48. Combine Student Research Request Screen • Submit a Combine Student Research Request if the tested roster displays duplicate records for a student.

  49. Combine Student Research Request Screen Combine Students Research Request Screen

  50. Combine Student Research Request Screen

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