Benefits of Exchange over POP3

1. Benefits of Exchange over POP3

2. Anywhere AccessOutlook experience from Desktop to Mobile • Built-in: no special server or services required • Rich access for the many, not the few Exchange Server 2010

3. Collaboration and Productivity

4. Using Outlook Effectively

5. Managing Your Calendar

6. Looking at Calendars in Different Ways • Tohelpyoustayon top of yourschedule, you can viewyour Calendar in variety of ways: • Day View • Work Week View • Week View • Month View

7. Understanding Calendar Items • TheOutlook 2007 Calendar can containthreetypes of items: • Appointment: involves only your schedule and time and does not require other attendees or resources. • Event:whenanappointmentlastslongerthan 24 hours • Meeting:whenyou invite otherpeople, whichrequirescoordinatingtheirschedules, orwhenyoumustscheduleresources.

8. Sending a Meeting Request • To schedule a meeting, you begin by selecting your calendar in Outlook 2007 and • sending a meeting request. Choose File, New, Meeting Request or click the arrow next • to New on the toolbar and • choose Meeting Request.

9. Selecting Attendees • To invite people to your meeting, you can click To to open the Select Attendees And Resources dialog box

10. Scheduling a Meeting • You can use the Scheduling page to add meeting attendees and view their schedules. The magnifying glass icon indicates the meeting organizer The arrow icon indicates a required attendee. The icon containing the letter i indicates an optional attendee. The building icon indicates a scheduled resource.

11. Scheduling a Meeting from the Contacts Folder • Right-click the contact entry for the person you want to invite to a meeting, and then choose Create, New Meeting Request To Contact.

12. Responding to a Meeting Request When you click Send on a meeting form, a meeting request e-mail message is sent to the invited attendees. This message allows the attendees to accept, tentatively accept, or reject the meeting invitation; propose a new time for the meeting; and include a message in the reply.

13. Receiving a Response to Your Request When an invited attendee responds to a meeting request, a message is returned to you, the meeting organizer. Notice that the response also lists the attendees who have accepted, tentatively accepted, and declined up to this point.

14. Sharing your Calendar You can allow other users to access your entire calendar or selected calendar items. To share your calendar and its items, you must set permission levels.

15. Sharing your Calendar You can allow other users to access your entire calendar or selected calendar items. To share your calendar and its items, you must set permission levels.

16. Sharing your Calendar OwnerThe Owner role gives full control of the calendar.. Publishing Editor The Publishing Editor role has all rights granted to an Owner except the right to change permissions. EditorThe Editor role has all rights granted to a Publishing Editor except the right to create subfolders. Publishing Author A Publishing Author can create and read folder items and create subfolders but can modify and delete only folder items that he or she creates, not items created by other users.

17. Sharing your Calendar AuthorAn Author has all rights granted to a Publishing Author but cannot create subfolders. Nonediting Author A Nonediting Author can create and read folder items but cannot modify or delete any items, including those that he or she creates. Reviewer A Reviewer can read folder items but nothing else. Contributor A Contributor can create folder items but cannot delete items.

18. Sharing your Calendar Free/Busy Time, Subject, Location A user with these access rights can view the free/busy information as well as the subject and location. Free/Busy Time A user with these access rights can view only the free/busy information. None The None role has no access to the folder.

19. Managing Your Taks

20. Creating and Updating Tasks You can create and store a list of tasks for any activity that you want to remember and track to completion.

21. Assigning and Tracking Taks You might delegate a task to your assistant, or when your project depends on receiving something from another department, you might assign a task to your contact in that department. Only a task’s owner can make changes to the task.

22. Tracking Documents and Activities with the Journal The Journal folder provides a single place to track all your work and your daily interactions.