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Transparency Agenda

Transparency Agenda. Procurement and Contracting Michael Hill / Liz Stavreski Efficiency & Reform Group. Agenda. Background Contracts Finder The process Organisation & Registration Demonstration Publish a Notice Upload documents Withdrawal Questions Annexes - screenshots.

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Transparency Agenda

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  1. Transparency Agenda Procurement and Contracting Michael Hill / Liz Stavreski Efficiency & Reform Group UNCLASSIFIED

  2. Agenda • Background • Contracts Finder • The process • Organisation & Registration • Demonstration • Publish a Notice • Upload documents • Withdrawal • Questions • Annexes - screenshots UNCLASSIFIED

  3. Contracts Finder A single system which will provide the following key capabilities • Transparency and visibility of central government procurement activities (tenders & contracts) to the public (From January 2011) • The facility for buyers in central government departments and their arms length bodies to publish tender documents and contracts (From January 2011) • The facility for prospective suppliers to search for opportunities to business with the public sector (from March 2011) UNCLASSIFIED

  4. Contracts Finder - process By the end of the project: UNCLASSIFIED

  5. Roles • Business Owner (BO) – responsible and accountable for organisation’s interaction with Contracts Finder. A Senior decision maker. • Lead Implementation & Governance Manager (IGM) – reports to the BO and establishes / oversees the buyer hierarchy; “team leader” for all IGMs; establishes their local buyer roles; liaises with Contracts Finder support agent • IGM - looks after local functional hierarchy; establishes local buyers; liaises with buyers and lead IGM; handles first line enquiries; knows local procurement org’n • Buyer – posts notices and documentation as established by IGM • Contracts Finder support agent – liaises with lead IGM and responds to request for support re Contracts Finder operations UNCLASSIFIED

  6. Managing the organisation – flat structure Contracts Finder Support agent Lead IGM BO On-line help Buyer Buyer Buyer UNCLASSIFIED

  7. Managing the organisation – more complex structure Support Agent Business Owner Lead IGM On-line help Central dept. IGM IGM IGM Dept functional unit NDPB ALB UNCLASSIFIED

  8. Registration Contracts Finder – Buyer Journey – starting out • (Lead) IGM sets up Buyers for their Group • Buyer receives e-mail • One-off registration with Government Gateway • Apply to be a Buyer • Business Link needs to vet application • E-mail issued inviting Buyer to join (includes Ts&Cs, instructions) • Buyer agrees to Ts&Cs Ready for Business! UNCLASSIFIED

  9. Demonstration Contracts Finder Test environment UNCLASSIFIED

  10. Transparency related information ERG Guidance (ICT contracts, Tender documents, publication & reporting templates) http://www.ogc.gov.uk/policy_and_standards_framework_transparency.asp General enquiries regarding the guidance ogcservicedesk@cabinet-office.gsi.gov.uk Single website for publication of tender documents (“frozen”) www.businesslink.gov.uk/transparency/procurement Contracts Finder (available now): www.businesslink.gov.uk/contractsfinder Data sets published under Making Public Data Public www.data.gov.uk UNCLASSIFIED

  11. Thank you for listening! UNCLASSIFIED

  12. Contracts Finder – Annexes Screen shots covering: • IGM buyer invitation • Buyer registration • Buyer log in • Buyer profile • Publish a notice & upload document • Withdraw a notice Transparency Launch Opportunities Launch UNCLASSIFIED

  13. Contracts Finder – Buyer Journey - invitation (Lead) IGM creates Buyer Invitation In My Profile select • Buyer Group • Buyer Profile > Manage Buyers • Invite Buyer • Input • Buyer Name • Buyer Email Buyer receives email

  14. Contracts Finder – Buyer Journey -registration Buyer receives email and links to Contracts finder

  15. Contracts Finder – Buyer Journey - registration Obtain Government Gateway ID

  16. Contracts Finder – Buyer Journey - registration Log in and request Buyer registration

  17. Contracts Finder – Buyer Journey - registration Enter security word

  18. Contracts Finder – Buyer Journey – using CF Buyer > My Profile Four events: • Log in • Publish a Notice • Upload documents • Withdrawal

  19. Contracts Finder – Buyer Journey – log in

  20. Contracts Finder – Buyer Journey - profile

  21. Contracts Finder – Buyer Journey – publish a notice

  22. Contracts Finder – Buyer Journey – publish a notice

  23. Contracts Finder – Buyer Journey – publish a notice

  24. Contracts Finder – Buyer Journey – publish a notice

  25. Contracts Finder – Buyer Journey – publish a notice

  26. Contracts Finder – Buyer Journey – publish a notice

  27. Contracts Finder – Buyer Journey – Withdraw a notice

  28. Contracts Finder – Buyer Journey – Withdraw a notice

  29. Transparency Launch UNCLASSIFIED

  30. Opportunity Launch UNCLASSIFIED

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